US Coast Guard TraCen Petaluma, CA - Annual and Pre-Placement Medical Exams

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for commercial products and services, specifically for annual and pre-placement medical examinations for designated fire department personnel at the US Coast Guard (USCG) Training Center Petaluma. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• Provide annual and pre-placement medical examinations for USCG fire department personnel.

• All work to be performed in accordance with the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base Period (August 1, 2026 - July 31, 2027) plus four Option Years (August 1, 2027 - July 31, 2031).

• Estimated Value: Not explicitly stated, but the NAICS code (621111) has a small business size standard of $16M.

• Submission Deadline: June 17, 2026, 11:00 am Eastern Time.

• Submission Method: Email to Amanda.L.Distasio2@uscg.mil. Quotes must include the Solicitation Number 61200PR260031508 in the subject line.

• Offer Acceptance Period: 60 calendar days from the receipt date.

• Evaluation Criteria: Award will be made to the quoter offering the best value, considering Technical Capability, Past Performance, and Price. Proposals must meet or exceed all mandatory RFQ requirements.

• Technical Proposal: Max 30 pages, 12-point font, excluding specific sections.

• Past Performance: Provide data for two relevant contracts within the last five years.

• This acquisition is set-aside for small business concerns.

• NAICS Code: 621111 (Medical Laboratories).

• Small Business Size Standard: $16M.

• Offerors must complete entity-level representations and certifications online in the System for Award Management (SAM).

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP).

• Paper copies or fax requests will not be accepted.

Solicitation / RFP / RFQ

This document, a Request for Quotation (RFQ) with the number 61200PR260031508, outlines the terms and conditions, including Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses, for the acquisition of commercial items. It incorporates clauses and provisions by reference, with full text available upon request or via https://www.acquisition.gov/.

• Solicitation Provisions Incorporated by Reference: Includes provisions such as 52.252-1 (Solicitation Provisions Incorporated by Reference) and 52.252-5 (Authorized Deviations in Provisions).

• FAR Provisions: Key provisions incorporated by reference include:

  • 52.203-11 & 52.203-18: Regarding payments to influence federal transactions.
  • 52.204-7: System for Award Management (SAM).
  • 52.209-2: Prohibition on contracting with inverted domestic corporations.
  • 52.212-1: Instructions to Offerors-Commercial Products and Commercial Services.
  • 52.222-18: Certification Regarding Knowledge of Child Labor.
  • 52.240-90: Security Prohibitions and Exclusions Representations and Certifications.
  • 52.203-2: Certificate of Independent Price Determination.
  • 52.207-4: Economic Purchase Quantity-Supplies.

• Evaluation Factors (52.212-2): Offers will be evaluated based on Technical Capability, Past Performance, and Price. Proposals must demonstrate a clear plan for fulfilling contract requirements. Past performance will be assessed based on quality, timeliness, and reliability. Price will be evaluated for fairness and reasonableness in relation to technical capability and past performance.

• HSAR and HSAM Clauses: Includes specific clauses for DHS acquisition of commercial items, such as 3012.301, 3052.212-70, and various other provisions and clauses related to security, performance, and contracting.

• Contract Type: Firm Fixed Price contract is contemplated.

• Period of Performance: Not explicitly detailed in this document, but includes provisions for option to extend services (up to 6 months).

• Offeror Recommendations (52.207-4): Offerors are invited to provide opinions on the economic advantage of different quantities and recommend economic purchase quantities.

• Evaluation Criteria: Technical Capability, Past Performance, and Price are the primary evaluation factors.

• Submission: Offerors must comply with all incorporated provisions and clauses. Specific instructions for submission are detailed within the referenced provisions.

• Small Business Program Representations (52.219-1): Details various small business categories (EDWOSB, HUBZone, SDVOSB, WOSB) and requires representations regarding business concern status and joint ventures. The NAICS code is 621111 with a size standard of $16.0M.

• Made in America Certificate: For personal protective equipment, offers must certify domestic sourcing, with specific provisions for foreign-made items.

• Deviations: Several clauses and provisions are incorporated with authorized deviations, indicated by "(DEVIATION)" after the date.

• Payment: Invoices are to be submitted electronically via the Invoice Processing Platform (IPP), with specific instructions and contact information provided.

• Taxes: Federal agencies are exempt from taxes, with exemption numbers provided.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of California, specifically for the California Counties of Sonoma. It provides the minimum wage rates and fringe benefits required for various occupational classifications under the Service Contract Act.

• Lists occupational codes, titles, and corresponding minimum hourly rates.
• Includes footnotes for specific occupational groups (e.g., Computer Employees, Air Traffic Controllers, Hazardous Pay Differential).
• Details Health & Welfare benefits, Vacation policies, and Holiday pay requirements.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process).

This document is crucial for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act. It directly impacts the pricing of proposals by establishing the baseline wages and benefits that must be offered to employees working on the contract. Bidders must ensure their proposed labor rates meet or exceed these minimums to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure all U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma Fire Department personnel meet medical and physical standards required for duty, and to identify any medical conditions that may affect job performance or safety.

• Provide annual and pre-placement physical examinations for designated fire department personnel.

• All examinations must comply with the latest edition of NFPA 1582.

• Clinical laboratory services must be performed by a DHHS-licensed laboratory.

• Document results on the NFPA Physical Exam Form 1582 or equivalent, including all diagnostic tests, findings, and examination results.

• Submit reports to the Base Fire Chief within 30 working days of completion of testing.

• Examinations must be completed within 30 calendar days from the first test date.

• Results and reports must be delivered within 30 calendar days of completion of testing.

• Contractor must provide an on-site supervisor or point of contact responsible for quality control.

• Contractor must provide a Board eligible or Certified Occupational Medicine Physician.

• Base Period: August 1, 2026 to July 31, 2027

• Four one-year option periods through July 31, 2031.

• Primary place of performance is the Contractor's medical facility.

• Contractor employees will work between 0730 and 1630 PST, Monday through Friday, with potential for extended hours.

• Contractor travel is not required; USCG personnel may travel up to 20 miles to the Contractor's facility.

• Contract type: Fixed-price requirements contract.

• Estimated quantities: Minimum of four and a maximum of ten medical examinations per year.

• NAICS Code: 621111 (Product Service Code Q403 – Medical Evaluation/Screening).

• Contractor must provide all necessary materials, equipment, and labor.

• Contractor personnel must be licensed healthcare providers experienced in occupational health and NFPA 1582 standards.

• Contractor must ensure continuity of support and provide qualified replacements.

• Contractor employees must comply with all Government regulations, policies, and security requirements, including identification and conduct.

• Contractor must safeguard unclassified, but Security Sensitive Information.

• Reports must be in electronic format with read/write capability compatible with DHS workstations.

• Contractor must review an annual medical history questionnaire (Attachment 1).

• Contractor must protect all Personally Identifiable Information (PII) in accordance with federal statutes and policies.