US Coast Guard TRACEN Petaluma, CA - Troubleshoot Fire Alarm System Panels

Statement of Work (SOW)

To outline the requirements for inspection, troubleshooting, and repair services for fire alarm system trouble alarms at the U.S. Coast Guard Training Center (TRACEN) Petaluma. The contractor will be responsible for resolving all active trouble alarms to restore the fire alarm system to fully operational status.

• Perform necessary repairs or replacements of system components to restore full functionality of fire alarm panels.
• Conduct comprehensive testing in each affected building to ensure proper operation and compliance with applicable standards.
• The scope includes resolving all active trouble alarms, not limited to the examples listed.

The contractor must inspect and resolve trouble alarms for fire panels located in various buildings at TRACEN Petaluma. Specific buildings and known issues include:

• 101 Pass & ID (SD WOMENS RESTROOM 107)

• 443 CDC (FIRE ALARM PANEL SCREEN UNREADABLE, UNKNOWN TROUBLE)

• 543 Juliet Nichols Building (LARGE AMOUNT OF TROUBLES, 46 TROUBLES AS OF 5/27/2026)

• 165 Supply (1FL PS SOUTH WAREHOUSE EXIT DC)

• 160 Upper FE Maintenance Shops (B160 PS BY CARPENTER SHOP)

• 550 Steadman Hall (MLC LOOP 7&8, POSITIVE GROUND FAULT)

• 551 Horsley Hall (21 TROUBLES, UNKNOWN TYPE, CUSTOM MESSAGE NOT PROGRAMMED)

• 560 Lower Galley (S. BUILDING PIV TAMPER)

• 124 H complex (INTERMITTENT PIV TROUBLE, NOT CURRENTLY ON PANEL)

• 225 Medical (DLC LOOP 1 FACP, NEGATIVE GROUND FAULT)

• 544 Bauer (1ST FL. PAD-3 ELEC RM#106)

• 253 Pool (HEAT DET CHLORINE EM 2-8, XDLC @ ADDRESS 2)

• Period of Performance: Not to exceed 45 calendar days from the date of award.

• Place of Performance: U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma, CA 94952-4154.

• Contractor Personnel: Must provide qualified personnel holding a NICET Level 2 certification or C10 certification (C16 for sprinkler systems) with relevant experience.

• Employee Identification: Must wear identification badges (Government issued when on-site) and identify themselves as contractors.

• Employee Conduct: Must comply with all Government regulations, policies, and procedures.

• Security: Access to classified information is not currently required.

• Hours of Operation: Generally 0800-1530 PST, Monday-Friday, but may require work outside normal hours, including weekends and holidays.

• Travel: Not required.

• Reporting: Provide written reports in electronic format compatible with DHS workstations.

• Government Furnished Resources: Access to buildings and system documentation will be provided. No equipment will be furnished.

• Written Report of Work Performed: Due no later than 10 days after completion, submitted to the Government Technical Representative and Contracting Officer.

Solicitation / RFP / RFQ

This solicitation is for commercial products and services to provide troubleshooting and resolution for fire alarm panel trouble codes. The U.S. Coast Guard Training Center Petaluma is seeking qualified, designated fire panel service technicians.

• Inspect all listed fire panels.

• Resolve all active trouble alarms.

• Perform necessary repairs or component replacements to restore full system functionality.

• All work must be performed in accordance with the Statement of Work (SOW).

• Contract Type: Firm-Fixed Price.

• Period of Performance: Not explicitly stated, but offers must be held firm for 60 calendar days.

• Estimated Value: Not stated.

• Submission Deadline: July 2nd, 2026.

• Submission Method: Email to Julian Plaut at SMB-FORCECOM-049@uscg.mil. Include Solicitation Number 61200PR260031694 in the subject line.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Award will be made to the responsible Offeror whose offer is most advantageous, considering price and other factors.

• Offerors must submit a statement regarding the terms and conditions.

• No discussions are anticipated; submit best terms in the initial offer.

• This acquisition is 100% Total Small Business Set-Aside.

• NAICS Code: 561621 (Fire Alarm Monitoring Services) with a small business size standard of $25M.

• This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Offerors must complete entity-level representations and certifications online in the System for Award Management (SAM).

• Invoices must be submitted through the Invoice Processing Platform (IPP).

Other / Unclassified

This document consists of images displaying status screens from a fire alarm or building management system. The screens show various "trouble" alerts categorized by location (e.g., "SD WOMENS RESTROOM 107", "PSC-12 MAIN FACP", "SSD MAIN LOBBY ENTRANCE", "1ST FL. SOUTHWEST EXIT", "4TH FL.SOUTHWEST STAIRS"). Specific issues noted include "Input source malfunction", "Positive ground fault", "Custom Message Not Programmed", "Unspecified Device Respondi", "Incorrect ID", "Configuration Process Failur", "Not responding", and "Trouble causing input".

This document appears to be diagnostic or status information related to a building's systems. For a bidder, it might indicate the current state of a facility's fire alarm or security systems, highlighting existing issues that may need to be addressed as part of a contract. It could inform potential bidders about the condition of the infrastructure they might be responsible for maintaining or repairing.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the State of California, specifically for the California Counties of Sonoma area. It lists the minimum wage rates and benefits required for various occupations under the Service Contract Act.

• Occupational Codes and Titles: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).
• Wage Rates: The minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specifics on Health & Welfare, Vacation, and Holidays are provided.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage).
• Conformance Process: Outlines the procedure for establishing wage rates for occupations not explicitly listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act. It directly impacts the pricing of proposals by defining the required wages and benefits for all covered employees. Bidders must ensure their proposed labor rates meet or exceed these minimums to be compliant.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for commercial products and services. It incorporates numerous Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions by reference, which outline the terms and conditions of the potential contract.

While a specific Statement of Work (SOW) or Performance Work Statement (PWS) is not detailed in this document, it references the need for services related to troubleshooting and resolving fire alarm panel trouble codes, including the ability to provide reports and documentation, and compliance with federal, state, and local regulations. Offerors are expected to demonstrate a clear plan for fulfilling contract requirements.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not specified in this document, but options to extend the term are mentioned.

• Estimated Value: Not specified.

• Evaluation Factors: Offers will be evaluated based on Technical Capability, Past Performance, and Price. Technical capability includes the ability to perform the required services and understanding of the scope. Past performance will be assessed based on previous similar contracts. Price will be evaluated for fairness and reasonableness in relation to technical and past performance.

• Submission Instructions: Offerors must provide their quotation or offer, including any required representations and certifications.

• Key Deadlines: Not specified in this document.

• Small Business: The solicitation includes provisions related to small business concerns, including HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB) programs. The NAICS code is 561621 with a small business size standard of $25M.

• The document extensively lists FAR and HSAR clauses and provisions incorporated by reference, covering areas such as:

  • Solicitation Provisions (e.g., 52.252-1, 52.207-4, 52.219-1)
  • Clauses (e.g., 52.212-4, 52.223-23, 52.204-19)
  • HSAR Clauses (e.g., 3052.212-70, 3052.223-90, 3052.225-99)

• Offerors are cautioned that some provisions may require completion and submission with their offer.

• Full text of referenced provisions and clauses may be accessed electronically at https://www.acquisition.gov/.