U.S. Consulate General Sao Paulo - HVAC Controller Device Replacement - Building#4
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General São Paulo is issuing a Request for Quotations (RFQ) number 19BR9326Q0005 for HVAC Controller Device Replacement at Building #4 in São Paulo, Brazil. This procurement is conducted under FAR Part 13, Simplified Acquisition Procedures. Quotations are due May 4, 2026, by 5:00 PM (local time).
Scope of Work
The project involves the complete replacement of control panels, existing sensors, relocation of fan coil thermostats, and integration of all sensors into the current Building Automation System (BAS). The new system must feature updated controllers, a high-speed communication network, and full compatibility with the BACnet protocol to enhance reliability, operational efficiency, and functionality.
Specific equipment to be supplied includes:
- Automation Panels (2 units)
- System Rack (1 unit)
- Automation Controllers (10 units)
- Network Switches (2 units)
- Automation Cabling
- Ambient Temperature Sensors (22 units)
- Duct Temperature Sensors (20 units)
- Duct Thermostat Sensors (20 units)
- Differential Pressure (Airflow) Sensors (20 units)
- Interface Relays (80 units)
Contract & Timeline
- Contract Type: Firm-fixed-price purchase order.
- Period of Performance: Work and deliverables to be completed within 10 business days from the Notice to Proceed (NTP).
- Set-Aside: None specified.
- Quotation Due Date: May 4, 2026, by 5:00 PM (local time).
- Published Date: March 11, 2026.
Evaluation
Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions, but reserves the right to conduct discussions if necessary.
Submission Requirements
Quotations must be submitted electronically to saopauloprocurement@state.gov and MaranFJ@state.gov, in English, and include "RFQ 19BR9326Q0005" in the email subject line. Required documents include SF-1449, Pricing Schedule, Representations and Certifications, Section 3 technical requirements, and proof of SAM registration.
Additional Notes
- A pre-quotation site visit is scheduled for April 17, 2026, at 10:00 AM (local time) at the U.S. Consulate General, Rua Henry Dunant, 700, Santo Amaro, São Paulo. Attendance is strongly encouraged. RSVP to Fernando Maran (MaranFJ@state.gov) by April 16, 2026.
- Questions regarding this solicitation must be submitted in writing to saopauloprocurement@state.gov by April 15, 2026.
- Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award.