U.S. Consulate General Sao Paulo - HVAC Controller Device Replacement - Building#4
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General São Paulo is soliciting quotations for HVAC Controller Device Replacement in Building #4 under Request for Quotations (RFQ) number 19BR9326Q0005. This procurement, conducted via Simplified Acquisition Procedures, seeks a firm-fixed-price purchase order for the replacement and integration of HVAC control systems. Quotations are due May 8, 2026, by 5:00 PM (local time).
Scope of Work
The project involves the complete replacement of existing HVAC control panels and sensors, relocation of fan coil thermostats, and seamless integration of all new components into the current Building Automation System (BAS). The new system must feature updated controllers, a high-speed communication network, and full compatibility with the BACnet protocol to enhance reliability and operational efficiency. Specific equipment includes automation panels, a system rack, automation controllers, network switches, cabling, and various temperature and pressure sensors. The work and deliverables must be completed within 10 business days from the Notice to Proceed (NTP).
Contract & Timeline
- Type: Request for Quotations (RFQ), Firm-Fixed-Price Purchase Order
- Set-Aside: None
- Place of Performance: U.S. Consulate General, São Paulo, Brazil
- Pre-Quotation Site Visit: April 17, 2026, at 10:00 AM (local time). Attendance is strongly encouraged. Contact Fernando Maran (MaranFJ@state.gov) by April 16, 2026, to arrange.
- Questions Due: April 15, 2026
- Quotation Due Date: May 8, 2026, by 5:00 PM (local time)
Submission Requirements
Quotations must be submitted electronically to saopauloprocurement@state.gov and MaranFJ@state.gov. Submissions must be in English, complete, and in MS Word, MS Excel, or Adobe PDF format. Email attachments are limited to 30MB. The email subject line must include "RFQ 19BR9326Q0005". Required documents include SF-1449, a fully completed Pricing Schedule (Section I), Representations and Certifications (Section 5), additional information per Section 3, and proof of SAM Registration (UEI number).
Evaluation Criteria
Award will be made to the responsible offeror whose quotation is determined technically acceptable and offers the lowest price. The Government intends to award based on initial quotations without discussions but reserves the right to conduct discussions if necessary.
Additional Notes
Offerors must be registered in the System for Award Management (SAM) at sam.gov prior to award. SAM registration can take 2-3 weeks, so early registration is strongly encouraged.