U.S. Consulate Merida – Anti-ram Barriers and Sliding Gates Annual Preventive Maintenance

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for the annual preventive maintenance of anti-ram barriers and sliding gates at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable (LPTA) basis.

• Annual preventive maintenance of anti-ram barriers and sliding gates.

• Detailed specifications are included in the attached Statement of Work.

• Service must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• The contractor must complete the service within 15 calendar days from the start date.

• Contract type: Not specified, but will be awarded on an LPTA basis.

• Period of Performance: Service completion within 60 days of PO award, with a 15-day service completion window from the start date.

• Payment: Via Electronic Funds Transfer (EFT) after services are delivered and invoice is received (allow up to 30 days for processing).

• Quotations are due by April 14, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Incomplete proposals will not be considered.

• Submission Instructions: Quotations must be submitted electronically to meridaprocurement@state.gov. Only email submissions will be accepted.

• Evaluation: Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Must be registered in the System for Award Management (SAM) at www.sam.gov.

• Must be NDAA Section 889 compliant.

• No payments will be made for unauthorized supplies or services.

• Prospective quoters should carefully review the attached Statement of Work for detailed specifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for preventive maintenance services for Anti-Ram Barriers and Sliding Gates at the United States Consulate General in Merida, Mexico. The primary goal is to ensure all serviced systems are in good operational condition.

• Services: Provide scheduled preventive maintenance for Anti-Ram Barriers (2 units) and Sliding Gates (6 units).

• Tasks: Includes inspection, adjustment, component replacement (expendable parts), cleaning, and testing as per manufacturer recommendations.

• Maintenance Procedures: Detailed procedures are provided for Wedge Barriers (Yearly) and TyMetal Cantilever Slide Gates (Annual), including specific steps for de-energizing, flushing, checking seals, tightening bolts, painting, testing components, and cleaning.

• Parts & Materials: Contractor shall provide expendable parts and consumable items. Fluids must meet or exceed manufacturer specifications and be delivered in original sealed containers. OEM approved parts are required.

• Exclusions: Repairs of equipment and replacement of hardware are NOT included and will be separately priced and quoted for government approval. Electronic/electrical parts require COR approval before installation.

• All serviced systems must be in good operational condition.

• Contractor must perform all manufacturer-recommended preventive maintenance.

• A Quality Assurance Plan (QAP) is in place for surveillance, with a performance threshold of no more than one customer complaint per month.

• Deliverables include a typewritten report after each service, detailing system information, pass/fail results, component condition, test printouts, and exhaust gas testing.

• Period: One base year with four one-year optional periods. Expected to commence no later than March 2026.

• Place: United States Consulate General, Merida, Mexico.

• Hours: Standard services between 7:30 AM and 4:30 PM, Monday through Friday. No work on US Government or local holidays.

• Contract Type: Firm fixed price, payable in Mexican Pesos or US Dollars. No escalation adjustments.

• Personnel: Trained and qualified technicians required. Personnel require background checks and government-issued ID cards. Contractor employees must adhere to strict standards of conduct.

• Security: Access to government buildings requires prior authorization and escort. Contractor vehicles require advance approval.

• Reporting: Submit maintenance checklists, discrepancy reports, and invoices with supporting documentation.

• Insurance: Contractor must maintain legally necessary insurance, including Public Liability and Workers' Compensation.

• Local Law: Contractor is responsible for any required local law registration and taxes.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for semi-annual preventive maintenance services for anti-ram vehicle barriers and vehicle sliding gates at the American Consulate General in Merida, Mexico. The solicitation number is 19MX5226Q0015, and the offer due date is April 10, 2026.

• Semi-annual preventive maintenance for two (2) Anti-Ram Vehicle Barriers (MCAC (1), SCAC (1)).

• Semi-annual preventive maintenance for five (5) Vehicle Sliding Gates (MCAC (3), SCAC (3)).

• The solicitation is issued as a Request for Quotation (RFQ).

• The period of performance and contract type are not explicitly detailed in the provided pages but are incorporated by reference.

• Offerors must complete blocks 12, 17, 23, 24, and 30.

• The offer due date is April 10, 2026, at 17:00 local time.

• FAR clauses 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference and attached.

• The acquisition method is RFQ.

• Set-aside information is not explicitly detailed on the provided pages, but "SMALL BUSINESS" is checked under "THIS ACQUISITION IS".

• The document is Standard Form 1449.

• Payment will be made by the American Consulate General Merida.

• Invoices should be submitted to the address shown in block 18a unless otherwise indicated.