U.S. Consulate Merida – Chillers and Water Pumps Annual Preventive Maintenance

Statement of Work (SOW)

To provide preventive maintenance services for Air-Cooled Helical-Rotary Chillers and Chilled-Water Pumps at the United States Consulate General in Merida, ensuring all serviced systems remain in good operational condition.

• Perform scheduled preventive maintenance on specified HVAC equipment, including chillers and pumps.

• Inventory, supply, and replace expendable parts (e.g., filters, belts, hoses) as needed due to wear and tear.

• Maintain an on-site supply of common expendable parts and materials.

• Provide trained technicians to perform inspections, adjustments, and maintenance.

• Ensure all serviced equipment is clean and in good operating condition post-service.

• Deliver services primarily between 8:00 AM and 4:30 PM, Monday through Friday, with potential for weekend scheduling.

• Services must be performed according to the SOW and manufacturer's recommendations.

• Equipment must be in good operating condition and efficient after service.

• No more than one customer complaint per month is the performance threshold.

• The contract is for a one-year base period, with options for four additional one-year periods.

• Performance will take place at the United States Consulate General in Merida.

• Contract is firm-fixed-price, payable in Mexican pesos; no currency exchange adjustments.

• Repairs and hardware replacements are excluded from this contract but require separate quotes if issues are found during maintenance.

• Contractor personnel require security clearances and must adhere to strict standards of conduct.

• All personnel must display government-issued identity cards.

• Contractor is responsible for proper disposal of hazardous materials.

• Deliverables include personnel clearances, insurance certificates, signed PM checklists, and invoices.

• Specific equipment includes four 155-ton Trane Air-Cooled Helical Rotary Water Chillers, one 100-ton AirStack Glycol-Cooled Chiller, four 13.7 Liter/Sec pumps, three 20.6 Liter/Sec pumps, and one Glycol-Water Pump.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for the annual preventive maintenance of air-cooled helical-rotary chillers and chilled-water pumps at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable basis.

• Annual preventive maintenance of specified chillers and pumps.

• Services must be completed within 15 calendar days from the start date.

• The attached Statement of Work (SOW) contains detailed specifications and a complete description of required services.

• Place of Performance: U.S. Consulate General Merida, Calle 60 Av. Prolongación Paseo Montejo #1, Lote VM 01D, Vía Montejo, Mérida, Yucatán, 97204.

• Service completion deadline: No later than 60 days after Purchase Order (PO) award.

• Quotations are due by April 10, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Incomplete proposals will not be considered.

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Submission Instructions: Quotations must be submitted electronically to meridaprocurement@state.gov. Only email submissions will be accepted.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Offerors must be NDAA Section 889 compliant.

• Payment will be made via Electronic Funds Transfer (EFT) after services are delivered and the invoice is received (allow up to 30 days for processing).

• No payments will be made for unauthorized work or supplies.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for preventive maintenance services for Trane chillers and an AirStack chiller at the American Consulate General Merida. The services include both quarterly and annual preventive maintenance.

• Quarterly Preventive Maintenance for Trane Chiller 155 Ton (RTAC1554U), Chillers #1, #2, #3, and #4.

• Quarterly Preventive Maintenance for AirStack Chiller (NOB Chiller).

• Annual Preventive Maintenance for Trane Chiller 155 Ton (RTAC1554U), Chillers #1, #2, #3, and #4.

• Annual Preventive Maintenance for AirStack Chiller (NOB Chiller).

• The solicitation number is 19MX5226Q0009.

• The offer due date is April 10, 2026, at 17:00 local time.

• The solicitation is issued by the American Consulate General Merida.

• This is a Request for Quotation (RFQ).

• Specific submission instructions are detailed within the full solicitation document (not fully provided in this excerpt).

• The acquisition method is not specified as a set-aside in the provided excerpt, indicating it may be unrestricted.

• The document is Standard Form 1449.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached.