U.S. Consulate Merida – Elevators Annual Preventive Maintenance

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for preventive maintenance services for elevators at the American Consulate General in Merida, Mexico. The government is procuring these services to ensure the continued operation and safety of the passenger and service elevators.

• Preventive maintenance services for three specific elevators:

  • Passenger Elevator #1 (Kone 44685250)
  • Passenger Elevator #2 (Kone 44685251)
  • Service Elevator (Kone 44685249)

• Services include "Kone Full Service" and "Monthly Service" for each elevator.

• The solicitation number is 19MX5226Q0007.

• The period of performance for each elevator service is 12 months.

• This is a Request for Quotation (RFQ).

• Specific submission instructions and evaluation criteria are not detailed in the provided pages, but FAR clauses 52.212-1, 52.212-3, and 52.212-4 are incorporated by reference.

• The offer due date is not specified in the provided document.

• The acquisition is set aside for Small Business.

• Standard Form 1449 is used for this solicitation.

• Payment will be made by the American Consulate General Merida.

• Invoices should be submitted to the address shown in block 18a.

Statement of Work (SOW) / Performance Work Statement (PWS)

The U.S. Consulate General in Merida, Mexico requires comprehensive preventive maintenance services for its elevators to ensure they remain in safe, reliable, and efficient operating condition.

• Provide monthly inspections and maintenance for elevators identified in Attachment 1.

• Perform scheduled preventive maintenance tasks, including cleaning, lubrication, adjustment, repair, and replacement of elevator components as per manufacturer specifications.

• Offer 24/7 emergency response service for malfunctions, with same-day service for trouble calls and a 3-hour response for callbacks within 24 hours.

• Maintain elevator equipment including machines, controllers, safety devices, ropes, and associated components.

• Ensure all parts used are genuine manufacturer parts or approved equals.

• Provide trained mechanics with necessary tools, materials, and supplies.

• Dispose of hazardous materials according to government and local law.

• All required services must be performed.

• No more than one customer complaint per month is the performance threshold.

• A signed checklist must be submitted after each maintenance service.

• The contract will have a one-year base period with four one-year optional periods.

• Performance will be at the U.S. Consulate General in Merida, Mexico.

• Contractor personnel require background checks and government-issued identity cards.

• Access to government buildings requires adherence to strict security protocols and standards of conduct.

• Contractor vehicles require prior approval for entry into the compound.

• Repairs exceeding $3,000.00 are not covered under this contract and will be handled via separate purchase orders, unless caused by contractor negligence.

• The contract is firm-fixed price, payable in Mexican pesos or USD, with no currency exchange rate adjustments.

• Bidders must provide current labor rates for repairs.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for the annual preventive maintenance of elevators at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable basis.

• Annual preventive maintenance of elevators.

• Detailed specifications are included in the attached Statement of Work.

• Service must be completed within 60 days after the Purchase Order (PO) is awarded.

• The contractor must complete the service within 15 calendar days from the start date.

• Contract type: Lowest price technically acceptable.

• Period of Performance: To be completed within 60 days of PO award, with service completion within 15 days from the start date.

• Quotations are due by April 10, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Incomplete proposals will not be considered.

• Submission Method: Electronically to meridaprocurement@state.gov. Only email submissions will be accepted.

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Must be registered in the System for Award Management (SAM) at www.sam.gov.

• Must be NDAA Section 889 compliant.

• Payment will be made via Electronic Funds Transfer (EFT) after services are delivered and the invoice is received (allow up to 30 days).

• No payment for unauthorized work.

• Place of Performance: U.S. Consulate General Merida, Calle 60 Av. Prolongación Paseo Montejo #1, Lote VM 01D, Vía Montejo, Mérida, Yucatán, 97204.