U.S. Consulate Merida – Fuel Management System Preventive Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive maintenance services for the Fuel Management System at the U.S. Consulate General in Merida, Mexico, ensuring all serviced systems are in good operational condition.

• Perform scheduled preventive maintenance on Fuel Pumps, Fuel Storage Tanks, Control Panels, and Fuel Polishers.

• Tasks include inspections, cleaning, testing, and replacement of expendable parts (filters, belts, hoses, etc.).

• Specific annual tasks for Fuel Storage Tanks include checking levels, cleaning vents, inspecting for leaks, and testing controls.

• Annual tasks for Fuel Pumps involve inspecting wiring, verifying capacity, and measuring electrical performance.

• Annual tasks for Control Panels include visual inspection and cleaning of leak sensors.

• Semi-annual and annual tasks for Fuel Polishers involve inspection, cleaning, testing, and filter replacement.

• Repairs to equipment and replacement of hardware are excluded but may be quoted separately upon Government approval.

• All work must be completed professionally and in a timely manner.

• Technicians must be trained and qualified.

• Scheduled maintenance must be coordinated with the Facility Manager to avoid disrupting operations.

• A checklist of performed tasks must be signed and submitted after each maintenance visit.

• The Contractor is responsible for quality control; the Government (COR) conducts quality assurance.

• Performance standard: No more than one customer complaint per service, and no more than one repeat customer complaint per month.

• Period of Performance: 12 months from Notice to Proceed, with four (4) one-year options to renew. An additional six (6) month extension may be exercised by the Government.

• Place of Performance: U.S. Consulate General, Merida, Mexico.

• Contract is firm fixed price, payable in Mexican Pesos. No escalation or currency fluctuation adjustments.

• Contractor must provide all personnel, tools, consumable materials, and supplies.

• Disposal of toxic substances must comply with Government and Local Law, with proof of disposal required.

• Strict adherence to security requirements, including personnel clearances (SECRET), access controls, and handling of Sensitive But Unclassified (SBU) information, is mandatory (detailed in Attachment A).

• Contractor personnel must adhere to high standards of conduct and integrity.

• Repairs to electronic or electrical parts require COR approval prior to installation.

• Deliverables include a typewritten report after each service, Certificate of Insurance, List of Personnel & Security Forms, Maintenance Plan, Maintenance and Activity Log, PM Checklist, and Invoices.

• Contractor must maintain appropriate insurance (Public Liability, Property Damage, Workers' Compensation).

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items (SF1449) for semi-annual preventive maintenance services for the Consulate Merida Facility Fuel Management System. The acquisition is being conducted via Request for Proposal (RFP).

• The primary deliverable is semi-annual preventive maintenance for the Consulate Merida Facility Fuel Management System.

• The solicitation number is 19MX5226Q0002.

• The solicitation issue date is January 20, 2026.

• The offer due date is not explicitly stated on the provided pages, but it is indicated as a required field.

• The document references FAR 52.212-1, 52.212-4, and 52.212-5, which are attached.

• Specific evaluation criteria or factors are not detailed in the provided pages.

• The acquisition is not explicitly stated as a set-aside; Block 13a indicates it could be unrestricted or a set-aside for small business categories (HUBZone, Woman-Owned, 8(a), Emerging Small Business), but none are checked.

• The document is "SENSITIVE BUT UNCLASSIFIED."

• The solicitation is for 35 pages, with only the first two pages provided.

• Contact information for solicitation inquiries is provided: Dalia J Vargas, telephone number not collect calls.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for the semi-annual preventive maintenance of the fuel management system at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable basis.

• Semi-annual preventive maintenance of the fuel management system.

• Detailed specifications are included in the attached Statement of Work.

• Place of Performance: U.S. Consulate General Merida, Mérida, Yucatán, 97204.

• Service must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• Period of performance for the service itself is 15 calendar days from the start date.

• Payment will be made via Electronic Funds Transfer (EFT) after services are delivered and invoice is received (allow up to 30 days for processing).

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Quotations are due by February 11, 2026, 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Incomplete proposals will not be considered.

• Submission Instructions: Quotations must be submitted electronically to meridaprocurement@state.gov. Only email submissions will be accepted.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Must be registered in the System for Award Management (SAM) at www.sam.gov.

• Must be NDAA Section 889 compliant.

• No payments will be made for unauthorized supplies or services or for any changes not specified in the contract.