U.S. Consulate Merida – Generators Annual Preventive Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the standby generator systems at the U.S. Consulate General in Merida, Mexico, are maintained in good operational condition through scheduled preventive maintenance.

• Perform scheduled preventive maintenance on five (5) Low Voltage Diesel Prime Generators (Caterpillar models C15, C7.1, C9).

• Services include semi-annual and annual maintenance, battery services, coolant/thermostat/hose replacement, and engine valve lash adjustments.

• Tasks involve inspections, cleaning, fluid and filter changes, battery load testing, and system checks (fuel, cooling, lubrication, control panels).

• Contractor shall provide all necessary personnel, tools, consumable materials, and supplies.

• Repairs are not included but current labor rates for potential repairs should be provided.

• Equipment shall be clean and in good operating condition after service.

• Services must result in efficient and effective system operation.

• Contractor must adhere to manufacturer's recommended maintenance schedules and technical manuals.

• A Quality Assurance Plan (QAP) is in place for surveillance of contractor performance.

• Performance threshold: No more than one (1) customer complaint per month.

• Contract period: One base year with four (4) one-year option periods.

• Place of Performance: U.S. Consulate General at Merida, Mexico.

• Standard service hours: 8:00 AM to 4:30 PM, Monday through Friday, with potential for weekend scheduling.

• Contract type: Firm fixed price, payable in Mexican pesos or USD; no currency fluctuation adjustments.

• Personnel security: Background checks and prior authorization required for all contractor personnel accessing government buildings.

• Access to government buildings requires adherence to strict standards of conduct and security protocols.

• Contractor must provide a list of necessary parts and materials for COR approval.

• Deliverables include signed PM checklists, invoices, personnel data, and insurance certificates.

• Contractor is responsible for proper disposal of hazardous materials.

• Software and licenses for control modules must be provided upon completion.

• Insurance requirements include Public Liability and Property Damage coverage.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for semi-annual and annual preventive maintenance services for various Caterpillar generators at the American Consulate General Merida. The services include routine maintenance and battery replacement for specific generator models and serial numbers.

• Semi-annual preventive maintenance for Caterpillar C15 Motor & Generator (455kW, 480V) for Generator #1, #2, and #3.

• Semi-annual preventive maintenance for Caterpillar C7.1 Motor & Generator (114 kW, 480V) for Safe Area (SA) Generator.

• Semi-annual preventive maintenance for Caterpillar C9 Motor & Generator (300kW, 480V) for NOB Generator.

• Annual preventive maintenance for Caterpillar C15 Motor & Generator (455kW, 480V) for Generator #1, #2, and #3, including battery replacement.

• Annual preventive maintenance for Caterpillar C7.1 Motor & Generator (114 kW, 480V) for Safe Area (SA) Generator, including battery replacement.

• Annual preventive maintenance for Caterpillar C9 Motor & Generator (300kW, 480V) for NOB Generator, including battery replacement.

• The solicitation number is 19MX5226Q0008.

• The offer due date is April 10, 2026, at 17:00 local time.

• The solicitation is issued by the American Consulate General Merida.

• This is a Request for Quotation (RFQ).

• Specific submission instructions and evaluation criteria are not detailed on these pages but are referenced as being attached (FAR 52.212-1, 52.212-3, and 52.212-5).

• The acquisition method is not specified as set-aside for small businesses on these pages, but the "SET ASIDE" block is present.

• The document is Standard Form 1449.

• The document is marked "SENSITIVE BUT UNCLASSIFIED."

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the annual preventive maintenance of generators at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable (LPTA) basis to responsible offerors.

• Annual preventive maintenance of generators as detailed in the attached Statement of Work (SOW).

• Service must be completed within 15 calendar days from the start date.

• Offerors must be SAM registered, possess a CAGE code, and be NDAA Section 889 compliant.

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Payment will be made via Electronic Funds Transfer (EFT) after services are delivered and invoice is received (allow up to 30 days for processing).

• No payment for unauthorized work.

• Quotations are due by April 14, 2026, 17:00 hrs CST. Late submissions will not be accepted.

• Proposals must be submitted in writing, including all pricing, shipping, and delivery time information. Incomplete proposals will not be considered.

• Submission Method: Electronic only to meridaprocurement@state.gov.

• No specific set-aside is mentioned. Offerors must be responsible.

• Place of Performance: U.S. Consulate General Merida, Calle 60 Av. Prolongación Paseo Montejo #1, Lote VM 01D, Vía Montejo, Mérida, Yucatán, 97204.

• Service completion deadline: No later than 60 days after Purchase Order (PO) award.