U.S. Consulate Merida - Irrigation System Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for preventative maintenance services for the irrigation system at the U.S. Consulate General in Merida, Mexico. The primary goal is to ensure the irrigation system operates efficiently, reliably, and in compliance with water conservation standards, thereby reducing system failures, extending equipment life, and maintaining landscape health.

• Services: Provide preventative maintenance, logistics, labor, tools, minor repairs, supplies, testing kits, equipment, and administrative support for the irrigation system.

• System Coverage: Includes maintenance for the Consulate Merida compound's irrigation system, which uses treated wastewater effluent and supplemental raw water.

• Maintenance Activities: Encompasses physical procedures, chemical processes, and water testing to manage corrosion, scaling, deposits, and microbiological fouling. Specific tasks include routine inspections, system adjustments, component cleaning, electrical/control system checks, and pump/backflow assembly inspections.

• Irrigation System Components: Maintenance covers mainlines, piping, valves, controllers, timers, sprinklers, rotors, bubblers, drip irrigation components, backflow preventers, pressure regulators, and various sensors.

• Services must be performed at a professional level, ensuring a fully operational irrigation system.

• Compliance with statutory and regulatory provisions of the jurisdiction.

• Adherence to industry best practices.

• Risk reduction for the Consulate.

• Preservation of asset value and reduction in operating costs.

• Contractor must monitor its own performance and provide reports as required.

• A Quality Assurance Surveillance Plan (QASP) is in place for monitoring contractor performance.

• Period: One base year with four one-year option periods.

• Place: U.S. Consulate General Merida, Mexico.

• Hours: Standard services between 7:30 AM and 4:30 PM, Monday through Friday. Weekend services may be required.

• Contract Type: Firm Fixed Price, payable in Mexican Pesos. No escalation adjustments for materials, equipment, or labor.

• Chemicals: The Consulate will provide chemicals for HVAC water treatment; the contractor is responsible for their application and monitoring.

• Repairs & Emergency Services: Not included under this agreement and will be billed separately. Contractor must provide current labor rates for potential repairs.

• Personnel: Technicians must be trained and certified. Background checks and security clearances may be required for access to certain areas.

• Reporting: Monthly discussions with the Facility Manager and a signed service report within 5 business days after each visit.

• Deliverables: Include personnel data, insurance certificates, signed PM checklists, and invoices.

• Compliance: Adherence to manufacturer O&M instructions, Department of State SHEM requirements, and local laws.

• Site Visit: A site visit will be scheduled during the acquisition process.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for irrigation system maintenance services at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable (LPTA) basis to responsible offerors.

• The specific requirements and detailed specifications for the irrigation system maintenance are included in the attached Statement of Work (SOW).

• Service must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• The contractor must complete the service within 15 calendar days from the start date.

• Payment will be made via Electronic Funds Transfer (EFT) after all services are delivered and the invoice is received. Allow up to 30 days for processing.

• No payments will be made for unauthorized supplies or services.

• Quotations are due by April 7, 2026, at 17:00 hrs CST. Late quotations will not be accepted.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information. Incomplete proposals will not be considered.

• Quotations must be submitted electronically to: meridaprocurement@state.gov. Only email submissions will be accepted.

• The award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Offerors must be NDAA Section 889 compliant.

• The Place of Performance is the U.S. Consulate General Merida, Mérida, Yucatán, 97204.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for preventive maintenance services for the Consulate Merida Compound Irrigation System. The services include cleaning, calibration, and part replacements.

• Preventive maintenance services for the irrigation system.

• Services to be performed monthly.

• Includes cleaning, calibration, and part replacements.

• Period of Performance: May 2026 - April 2027 (12 months).

• Offer due date: April 07, 2026, at 17:00.

• Solicitation Number: 19MX5226Q0006.

• This is a Request for Quotation (RFQ).

• The acquisition is set aside for "UNRESTRICTED" or "SMALL BUSINESS" (specific set-aside not definitively determined from the provided pages, but NAICS code is indicated).

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3. FAR 52.212-5 is attached. Addenda may be attached.

• Standard Form 1449 is used for this solicitation.