U.S. Consulate Merida - Photovoltaic System Preventive Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventive maintenance services for the Photovoltaic (PV) System at the U.S. Consulate General in Merida, Mexico, ensuring all serviced systems remain in good operational condition.

• Perform scheduled preventive maintenance on the PV system, including inverters, PV modules, structures, combiner boxes, data loggers, switches, converters, DAS enclosures, weather stations, and hybrid controllers.

• Inventory, supply, and replace expendable parts as needed.

• Ensure all maintenance tasks follow manufacturer recommendations and industry standards.

• Provide trained and qualified technicians for inspections, adjustments, and maintenance.

• Perform thermal imaging analysis/inspection by certified technicians.

• Equipment must be clean and in good operating condition upon service completion.

• Services should result in efficient and effective system operation.

• The Contractor is responsible for quality control; the Government (COR) will conduct quality assurance.

• Performance standard: No more than one customer complaint per month.

• Base period of one year, with four one-year optional periods.

• Performance at the U.S. Consulate General in Merida, Mexico.

• Standard services performed Monday-Friday, 7:30 AM to 4:30 PM, with potential for weekend work.

• Contract is firm fixed price, payable in Mexican pesos; no currency exchange adjustments.

• Repairs are not included but current labor rates for repairs must be provided.

• Contractor personnel require security clearances for certain areas (CAA/PCC) and must undergo background checks.

• Contractor vehicles require prior approval for compound access.

• Contractor must provide a list of expendable and common parts for on-site inventory.

• All software and licenses needed for control/adjustment must be provided to the post upon work completion.

• Deliverables include personnel clearances, insurance certificates, signed PM checklists, and invoices.

• Contractor must comply with local law registration requirements and pay associated taxes.

• Strict adherence to security protocols, standards of conduct, and safety procedures (including lockout/tagout) is mandatory.

Solicitation / RFP / RFQ

This document is a solicitation (SF1449) for commercial items, specifically for preventive maintenance services for a photovoltaic (solar energy) system at the American Consulate General in Merida, Mexico.

• Semi-annual preventive maintenance for the Consulate Merida Photovoltaic (Solar Energy) System.

• Annual preventive maintenance for the Consulate Merida Photovoltaic (Solar Energy) System.

• The solicitation number is 19MX5226Q0003.

• The solicitation issue date is January 20, 2026.

• The offer due date is not explicitly stated on the provided pages, but Block 8 indicates a field for it.

• The document references FAR 52.212-1, 52.212-4, and 52.212-5, which are attached.

• Block 27a indicates that FAR 52.212-1, 52.212-4, and 52.212-5 are attached, along with addenda.

• Block 28 states the contractor is required to sign the document and return copies to the issuing office.

• Block 13a indicates the acquisition is "UNRESTRICTED OR SMALL BUSINESS" and lists options for HUBZONE SMALL BUSINESS, SERVICE-DISABLED VETERAN-OWNED, WOMEN-OWNED SMALL BUSINESS (WOSB), and EMERGING SMALL BUSINESS. It also specifies a NAICS code and size standard.

• The solicitation is for "COMMERCIAL ITEMS."

• The issuing office is the American Consulate General Merida.

• Payment will be made by the American Consulate General Merida.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the preventive maintenance of the photovoltaic system at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable basis.

• Preventive maintenance of the photovoltaic system.

• Detailed specifications are included in the attached Statement of Work.

• Service must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• The contractor must complete the service within 15 calendar days from the start date.

• Place of Performance: U.S. Consulate General Merida, Calle 60 Av. Prolongación Paseo Montejo #1, Lote VM 01D, Vía Montejo, Mérida, Yucatán, 97204.

• Payment will be made via Electronic Funds Transfer (EFT) after all services are delivered and the invoice is received (allow up to 30 days for processing).

• Quotations are due by February 11, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Only email submissions to meridaprocurement@state.gov will be accepted.

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Offerors must be NDAA Section 889 compliant.

• No payments will be made for unauthorized supplies or services or for any changes not specified in the contract.