U.S. Consulate Merida – Potable Water Treatment System Annual Preventive Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the requirements for preventative maintenance services for the potable water treatment system at the U.S. Consulate General in Merida, Mexico. The primary goal is to ensure the continuous provision of safe drinking water for the Consulate community and visitors, protect public health, maintain equipment integrity, and establish a cost-effective treatment program to prevent water-related issues like corrosion and microbiological fouling.

• Provide comprehensive preventative maintenance for the potable water treatment system, including logistics, labor, water treatment chemicals, testing equipment, and management support.

• Services encompass physical procedures, chemical processes, and water testing to meet U.S. Safe Drinking Water Act and Department of State standards.

• The contractor is responsible for all chemicals, except for the base year where the Consulate will provide them.

• Includes quarterly maintenance visits and monthly technical analysis of water testing results provided by Consulate staff.

• The contractor must provide training to Consulate staff on water treatment tests, chemical handling, and new procedures.

• All potable water systems serviced must be in good operational condition.

• Services must comply with NSF/ANSI, AWWA, SDS, ASTM, NFPA, UL, IEEE, NEMA, OSHA standards, and manufacturer's instructions.

• Contractor must maintain a quality control process agreed upon by the Consulate.

• Performance will be monitored by the Contracting Officer's Representative (COR), with a threshold of no more than one customer complaint per month.

• The contract will have one base year with four one-year option periods.

• Performance will take place at the U.S. Consulate General in Merida, Mexico.

• The contract is a Firm Fixed Price, payable in Mexican Pesos. Currency exchange rate fluctuations will not adjust the contract price.

• Contractor must provide all necessary personnel, tools, consumable materials, and supplies.

• Personnel require security clearances for certain areas and must adhere to strict standards of conduct.

• Contractor must provide customer references, technician resumes, and training documentation.

• Repairs and emergency services are not included and will be billed separately.

• All equipment, chemicals, and testing procedures require written approval from the COR.

• Contractor must provide a list of equipment for testing and current calibration sheets.

• The contractor must have a minimum of 5 years of experience in potable water treatment plant testing and provide a compliance program.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the annual preventive maintenance of the potable water treatment system at the U.S. Consulate General Merida. The U.S. Government will award the contract on a lowest price technically acceptable basis.

• Annual preventive maintenance of the potable water treatment system.

• Detailed specifications are included in the attached Statement of Work.

• Service must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• The contractor must complete the service within 15 calendar days from the start date.

• Payment will be made via Electronic Funds Transfer (EFT) after all services are delivered and the invoice is received. Allow up to 30 days for processing.

• No payments will be made for unauthorized supplies or services.

• Quotations are due by April 14, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Incomplete proposals will not be considered.

• Quotations must be submitted electronically to: meridaprocurement@state.gov

• Only email submissions will be accepted.

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Must be registered in the System for Award Management (SAM) at www.sam.gov.

• Must be NDAA Section 889 compliant.

• Place of Performance: U.S. Consulate General Merida, Calle 60 Av. Prolongación Paseo Montejo #1, Lote VM 01D, Vía Montejo, Mérida, Yucatán, 97204.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for preventive maintenance services for the Consulate General of Merida's Potable Water Treatment Plant. The services include quarterly and annual maintenance.

• Quarterly Preventive Maintenance for the Consulate Merida Potable Water Treatment Plant.

• Annual Preventive Maintenance for the Consulate Merida Potable Water Treatment Plant.

• The solicitation number is 19MX5226Q0010.

• The offer due date is April 10, 2026, at 17:00 local time.

• The solicitation issue date is March 23, 2026.

• This is a Request for Quotation (RFQ).

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3. FAR 52.212-5 and its addenda are attached.

• The acquisition is set aside for Small Business.

• NAICS code is not specified in the provided pages.

• The document is Standard Form 1449.

• The total number of pages for the full solicitation is 36.