U.S. Consulate Merida - Treated wastewater testing for reporting to Mexico CONAGUA

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for treated wastewater testing services for reporting to Mexico CONAGUA at the U.S. Consulate General Merida (USCG Merida).

• The core requirement is to perform treated wastewater testing as detailed in the attached Statement of Work (SOW).

• Services must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• The contractor must complete the service within 15 calendar days from the start date.

• The contract will be awarded on a lowest price technically acceptable basis.

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Quotations are due by April 7, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Incomplete proposals will not be considered.

• Quotations must be submitted electronically to: meridaprocurement@state.gov. Only email submissions will be accepted.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Offerors must be NDAA Section 889 compliant.

• Payment will be made via Electronic Funds Transfer (EFT) after services are delivered and the invoice is received (allow up to 30 days).

• No payment will be made for unauthorized work or changes not specified in the contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

To define the requirements for sampling and testing of treated wastewater at the U.S. Consulate General Merida, Mexico, ensuring compliance with reporting to Mexico's federal authority, Comisión Nacional del Agua (CONAGUA).

• Provide professional chemical laboratory services for quarterly collecting, sampling, preserving, chain of custody, testing, and reporting of treated wastewater.

• Services must include certified laboratory credentials, chain of custody, logistics, shipping, transportation, labor, reagents, tools, wastewater kits/equipment, and administrative support.

• Testing must comply with Mexican code NOM-001-SEMARNANT-2021.

• The vendor must access the U.S. Consulate premises for sampling.

• Quarterly testing and reporting to CONAGUA SIRALAB system.

• Submission of complete test results reports by specific deadlines each quarter (March 31, June 30, September 30, December 31).

• Sampling collection at the U.S. Consulate Merida requires two days, every two hours, starting at 7:30 am and ending no later than 4:30 pm.

• All personnel information, tools, equipment, and reagents must be submitted at least two business days prior to sampling visits for access requests.

• Quarterly testing and reporting throughout the contract period.

• Place of Performance: U.S. Consulate General Merida, Mexico, specifically at two locations: Waste Water Treatment Plant Effluent (Sampling Port) and Irrigation buffer tank.

• Vendor must possess certified laboratory credentials.

• Vendor is responsible for all equipment, reagents, shipping, transportation, chain of custody, CONAGUA SIRALAB system access/signup fees, logistics costs, and materials.

• Vendor must comply with local law registration requirements if applicable, with the burden of registration falling on the contractor.

• Contractor assumes absolute responsibility and liability for personal injury, death, property damage, or losses due to negligence.

• Minimum insurance requirements include Public Liability Insurance and Property Damage insurance.

• All analytic methods must comply with specified Mexican, U.S. EPA, and International codes.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for sewage disposal and treated wastewater testing services for the American Consulate General in Merida, Mexico. The services are required quarterly throughout 2026.

• Quarterly testing of treated wastewater effluent, discharge well, and irrigation water.

• Testing must comply with Mexican Code NOM-001-SEMARNAT-2021 and be reported to the CONAGUA SIRALAB System.

• Laboratory must upload test results to SIRALAB.

• Specific parameters to be tested include: Temperature, Grease and Oil, Chlorides, Total Nitrogen, Total Phosphate, Helminth Eggs, Escherichia Colli, Enterococcus Faecalis, pH, True Color, Acute Toxicity, Arsenic, Cadmium, Copper, Chrome, Mercury, Nickel, and Zinc.

• Sampling is required every 2 hours over a 10-hour period (8:00 am to 4:00 pm) at the Consulate Merida.

• Services include labor, supplies, and field testing.

• The solicitation number is 19MX5226Q0005.

• The offer due date is April 6, 2026, at 17:00 local time.

• The solicitation issue date is March 19, 2026.

• The contract is for commercial items.

• This is an RFQ, indicating a request for quotation.

• Specific submission instructions are not detailed on the provided pages but are referenced as being included in the full solicitation package.

• The acquisition is set aside for Small Business.

• The document is Standard Form 1449.

• FAR clauses 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference and attached.