U.S. Consulate Merida - Variable Frequency Drives Preventive Maintenance

Statement of Work (SOW)

To provide preventive maintenance services for Variable Frequency Drives (VFDs) at the U.S. Consulate General in Merida, ensuring all serviced systems remain in good operational condition.

• Perform annual preventive maintenance on 20 Variable Frequency Drives (VFDs) as detailed in Exhibit A.

• Services include inspection, adjustment, and scheduled maintenance.

• Contractor shall supply and replace expendable parts (filters, belts, hoses, etc.) that wear out.

• Maintain an on-site inventory of expendable and common parts.

• Repairs are excluded from this contract but current labor rates for repairs should be provided.

• Contractor must provide trained technicians, appropriate tools, testing equipment, and all necessary materials and supplies.

• Proper disposal of used oil, fuel, battery, and other toxic substances according to government and local law is required.

• All serviced systems must be in good operational condition.

• Services must result in parts being in a condition to operate efficiently and effectively.

• A Quality Assurance Plan (QAP) is in place for surveillance, with a performance threshold of no more than one customer complaint per month.

• Contractor must submit a signed PM Checklist after each maintenance visit.

• The contract is for a one-year base period, with options for four additional one-year periods.

• Performance is at the U.S. Consulate General in Merida.

• Standard services are to be performed between 7:30 AM and 4:30 PM, Monday through Friday, with potential for weekend scheduling.

• This is a firm fixed-price contract payable in Mexican pesos; no currency exchange rate adjustments.

• Contractor personnel require security clearances and must adhere to strict standards of conduct.

• Contractor vehicles require prior approval for access to the compound.

• Contractor must provide names, biographic data, and police clearance for all personnel prior to utilization.

• Copies of all software and licenses needed to control or adjust the communications module must be provided upon work completion.

• Contractor must register the contract if required by local law.

• Deliverables include a typewritten report after each service, personnel clearances, Certificate of Insurance, signed PM Checklists, and invoices.

• Minimum insurance requirements include Public Liability and Property Damage insurance.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for commercial items, specifically for annual preventive maintenance services for Variable Frequency Drives (VFDs) at the American Consulate General Merida. The services include maintenance for ABB ACH580-VFDs with E-Clipse Bypass and Service Switch F267.

• Annual preventive maintenance for specified VFD equipment.

• Maintenance includes E-Clipse Bypass and Service Switch F267.

• The solicitation number is 19MX5226Q0004.

• The solicitation issue date is January 20, 2026.

• The offer due date is not explicitly stated in the provided pages, but block 8 is reserved for it.

• This is an RFQ (Request for Quotation).

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5. These clauses are attached.

• Block 30 is for the Offeror/Contractor signature, indicating acceptance of the terms.

• The acquisition is not explicitly set aside for small business or other special categories in the visible sections.

• The document is Standard Form 1449 (Rev. 02/2012).

• The document is marked "SENSITIVE BUT UNCLASSIFIED."

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the annual preventive maintenance of variable frequency drives (ABB ACH580-VCR with E-Clipse Bypass and Service Switch F267) at the U.S. Consulate General Merida (USCG Merida).

• Annual preventive maintenance of specified variable frequency drives.

• Service must be completed within 15 calendar days from the start date.

• The attached Statement of Work (SOW) contains detailed specifications and a complete description of required services.

• The U.S. Government will award the contract on a lowest price technically acceptable (LPTA) basis.

• Service must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• Payment will be made via Electronic Funds Transfer (EFT) after all services are delivered and the invoice is received (allow up to 30 days for processing).

• Quotations are due by February 11, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Award will be based on initial quotations without discussions, though discussions may be held if necessary.

• Quotations must be submitted electronically to: meridaprocurement@state.gov

• Only email submissions will be accepted.

• Incomplete proposals will not be considered.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Offerors must be registered in the System for Award Management (SAM) at www.sam.gov.

• Offerors must be NDAA Section 889 compliant.

• No payments will be made for unauthorized supplies or services or for any changes not specified in the contract.