U.S. Consulate Merida - Wastewater Treatment Plant Preventive Maintenance

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW defines the requirements for preventive maintenance services for the sanitary sewer collection system and the wastewater treatment system at the U.S. Consulate General in Merida, Mexico. The goal is to ensure these systems are always in good operational condition.

• Systems to be maintained: Sanitary Sewer Collection System (including Lift Station) and the Wastewater Treatment Plant.

• Services include: Preventive maintenance, technical analysis, reporting, and operational guidance for both systems.

• Wastewater Treatment Plant tasks: Chemical and physical treatment methods, equipment servicing, testing, flow control, aeration, filtration, disinfection, and effluent testing.

• Sanitary Sewer Collection System tasks: Inspection, cleaning, and maintenance of manholes, cleanouts, oil/water separators, and the lift station.

• Specific equipment: Maintenance for Weil sewage pumps, Progressive Water Treatment Embassy Merchant 12.5 K-IFAS plant (including Side Hill Screen, Flow Equalization, Primary Clarifier, Aerobic Bioreactor, Secondary Clarifier, Secondary Water Storage Tank, Multi-Media Filtration System, Sludge Digester, and Main Control Panel).

• Deliverables: Service reports, maintenance checklists, documentation of chemicals used, and training for facility staff.

• Services must comply with AWWA, ANSI, SDS, ASTM, NFPA, UL, IEEE, NEMA, and OSHA standards, as well as manufacturer O&M instructions.

• Contractor must maintain a quality control process agreed upon with the U.S. Consulate.

• Performance will be measured against specified criteria, aiming for Consulate satisfaction, compliance with laws, best industry practices, risk reduction, asset preservation, and cost reduction.

• Monthly e-mailing of routine test results by Consulate staff, with contractor response within 24 hours for operational adjustments.

• Contractor to provide 8 hours of annual instruction in English on water treatment tests, chemical handling, and procedures.

• Period of Performance: One base year, with options for four additional one-year periods.

• Estimated Start: No later than March 2026.

• Site Visits: One 5-day site visit annually per contract year.

• Location: U.S. Consulate General at Merida, Mexico.

• Contract Type: Firm Fixed Price, payable in Mexican Pesos. Currency exchange rate fluctuations will not adjust the price.

• Personnel: Contractor personnel must provide biographic data and police clearance. They must adhere to strict standards of conduct, wear uniforms, and be adequately trained and certified.

• Safety: Contractor must adhere to all relevant occupational health and safety rules, regulations, and standards, including providing PPE and proof of training.

• Access: Contractor personnel will have limited access to Consulate buildings and systems.

• Repairs: Repairs are not included in this contract but current labor rates for repairs and emergency services should be provided.

• Materials: All materials, equipment, and chemicals must be approved by the COR prior to use. Chemicals must have a storage life of at least one year. Parts should be readily available locally where practical.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items (SF1449) for annual preventive maintenance, operation, testing, technical analysis, and written reporting for the Consulate Merida Wastewater Treatment Plant.

• Annual Preventive Maintenance for the Wastewater Treatment Plant.

• Operation, Testing, and Technical Analysis.

• Provision of Written Reports.

• The solicitation number is 19MX5226Q0001.

• The solicitation issue date is 01/20/2026.

• The offer due date is not explicitly stated but is implied to be local time.

• The contract is administered by the American Consulate General Merida.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and FAR 52.212-5, which are attached.

• Addenda are also attached.

• The acquisition is not specified as a set-aside for small businesses or other categories in the provided excerpt.

• The document is 46 pages long, with the provided excerpt being page 1.

• FAR clauses 52.212-1, 52.212-3, and 52.212-5 are attached and incorporated by reference.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the annual preventive maintenance of the wastewater treatment plant at the U.S. Consulate General Merida. The U.S. Government intends to award a contract on a lowest price technically acceptable (LPTA) basis to responsible offerors.

• Annual preventive maintenance of the wastewater treatment plant.

• Detailed specifications are included in the attached Statement of Work.

• Service must be completed no later than 60 days after the Purchase Order (PO) is awarded.

• The contractor must complete the service within 15 calendar days from the start date.

• Contract type: Not specified, but awarded on an LPTA basis.

• Period of Performance: Service completion within 60 days of PO award, with a 15-day service completion window from the start date.

• Payment: Via Electronic Funds Transfer (EFT) after all services are delivered and invoice is received (allow up to 30 days for processing).

• Quotations are due by February 11, 2026, at 17:00 hrs CST.

• Proposals must be submitted in writing and include all pricing, shipping, and delivery time information.

• Incomplete proposals will not be considered.

• Submission Method: Electronically via email to meridaprocurement@state.gov only.

• Award Basis: Lowest price technically acceptable (LPTA).

• Discussions: May be held with companies in the competitive range if necessary, but the award will be based on initial quotations without discussions.

• Prospective offerors must have a Commercial and Government Entity (CAGE) Code.

• Must be registered in the System for Award Management (SAM) at www.sam.gov.

• Must be NDAA Section 889 compliant.

• No payments will be made for unauthorized supplies or services or for any changes not specified in the contract.

• Prospective quoters should carefully review the attached Statement of Work for detailed specifications.