U.S. Consulate Sao Paulo - Cooling System Valves Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General in São Paulo, Brazil, is soliciting quotations for the replacement of cooling system valves within its chilled water system. This procurement, conducted under FAR Part 13 Simplified Acquisition Procedures, seeks a specialized and certified company to perform the necessary work at the São Paulo Compound site. Proposals are due by May 08, 2026.
Scope of Work
The project involves the replacement of chilled water control valves in three Air Handling Units (AHUs) and the main chilled water control valve in the chiller loop. Additionally, the scope includes the installation of two ultrasonic flow sensors and all required modifications to the piping system, such as the addition of flanges. The work is structured into three phases: Kickoff Meeting, Valves Replacement, and Project Closeout.
Contract & Timeline
- Contract Type: Firm Fixed Price Purchase Order
- Period of Performance: 10 business days from the Notice to Proceed (NTP)
- Set-Aside: None specified (Open Competition)
- Proposal Due: May 08, 2026, by 5:00 PM (local time)
- Published: April 29, 2026 (Amendment 01)
Submission & Evaluation
Quotations must be submitted electronically to saopauloprocurement@state.gov and CanosMG@state.gov. Required documents include SF-1449, a completed Pricing Schedule, Section 5 - Representations and Certifications, technical quotation requirements, and proof of SAM Registration (UEI number). Award will be made to the responsible offeror whose quotation is technically acceptable and offers the lowest price. The government reserves the right to conduct discussions.
Additional Notes
Offerors must be registered in the System for Award Management (SAM) prior to award. The U.S. Consulate General São Paulo holds a tax exemption certificate, meaning Value Added Tax (VAT) is not applicable. A pre-quotation site visit was scheduled for April 13, 2026, and questions were due by April 17, 2026.