U.S. Consulate Sao Paulo - Cooling System Valves Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General São Paulo is soliciting quotations for the replacement of cooling system valves at its facility located at 700 Henri Dunant Street, São Paulo, Brazil. This procurement, conducted under FAR Part 13 Simplified Acquisition Procedures, seeks a specialized and certified company to perform the work. The resulting contract will be a Firm Fixed Price Purchase Order. Quotations are due by April 24, 2026, at 5:00 PM (local time).
Scope of Work
The project involves the replacement of chilled water control valves in three Air Handling Units (AHUs) and the main chilled water control valve in the chiller loop. Additionally, the scope includes the installation of two ultrasonic flow sensors and all necessary piping system modifications, such as the addition of flanges. The work is structured into three phases: Kickoff Meeting, Valves Replacement, and Project Closeout.
Contract Details
- Contract Type: Firm Fixed Price Purchase Order
- Period of Performance: Work and deliverables must be completed within 10 business days from the Notice to Proceed (NTP).
- Set-Aside: None specified (Open competition, but SAM registration is required prior to award).
- Place of Performance: U.S. Consulate General São Paulo, Brazil.
Submission & Evaluation
- Submission Deadline: April 24, 2026, by 5:00 PM (local time).
- Submission Method: Electronically to saopauloprocurement@state.gov and CanosMG@state.gov. Email attachments are limited to 30MB.
- Required Documents: SF-1449, completed Pricing Schedule, Section 5 - Representations and Certifications, technical quotation requirements, and proof of SAM Registration (UEI number).
- Evaluation Criteria: Award will be made to the responsible offeror whose quotation is technically acceptable and offers the lowest price (Lowest Price Technically Acceptable - LPTA).
Key Dates & Notes
- Pre-quotation Site Visit: April 13, 2026, at 10:00 AM (local time). Attendance is strongly encouraged.
- Questions Due: April 17, 2026 (must be submitted in writing).
- Published Date: February 3, 2026.
- The U.S. Consulate General São Paulo has a tax exemption certificate, meaning Value Added Tax (VAT) is not applicable.