U.S. Department of Agriculture Seeks to Lease Office and Related Space in Huntington, Indiana

Form / Attachment / Pricing Sheet

This document is a "Lease Market Survey Form for Existing Building" (Form 2991 - REV 08/2021) used to assess potential commercial lease spaces for the government. It helps in gathering information about a building's suitability for a lease, specifically for the USDA-LAAB agency, requiring approximately 4,941 to 5,188 ABOA square feet of office and related space.

• Building Tour Information: Captures details like the date of the survey, method (virtual/in-person), building name and address, year built, last renovation, asking rental rate, owner/agent name, and attendees.
• Agency Requirements: Specifies space type (office and related), required square footage, parking (18 reserved, 13 unreserved surface spots), and delineates the area.
• Other Requirements: Outlines critical conditions for the space, including:
  • Compatibility with government use and professional environment.
  • Proximity restrictions (not within 300 feet of residential areas).
  • Exclusions (no living quarters in the building, no adjacent businesses selling alcohol, firearms, or related to drug treatment/detention facilities).
  • Subleases are not acceptable.
  • Preference for contiguous, single-floor space; accessible elevator required for upper floors.
  • 24-hour government access.
  • Compliance with fire safety, accessibility, seismic, and sustainability standards.
  • Must be a fully serviced lease.
  • Not located in a 0.2-percent-annual chance floodplain.
• Building/Space Offered: Details specific floor information, square footage (ABOA and RSF), floor load, ceiling height, windows, and column spacing.
• Parking Offered: Information on surface and structured parking.
• Neighborhood Observations: General observations about the surrounding area.
• Other Observations: Assessment of loading dock, security measures, drinking fountains, restrooms, elevators, and ADA compliance.
• Fire Protection and Life Safety (FPLS) Observations: Detailed questions regarding exit stairs, automatic fire sprinkler systems, and fire alarm systems.
• Agency Go/No-Go Criteria: A section for requirements and observations related to agency-specific criteria.
• Lease Contracting Officer Decision on Capability: Final determination on whether the building meets or can meet the required standards.

This form is crucial for property owners or agents looking to lease space to the government. It clearly defines the government's requirements and preferences for office space, including size, location, amenities, safety features, and accessibility. Bidders must use this form to document how their offered property meets or can meet these specific criteria. The "Lease Contracting Officer Decision on Capability" section indicates the final decision-making process based on the survey's findings.

Form / Attachment / Pricing Sheet

This document, titled "Land Market Survey (LMS)", appears to be a form used by the government (USDA-LAAB) to gather information about potential properties for a lease. It is completed by the government and also has sections for offeror/owner information.

• Government Information: Details the agency requesting space, lease contracting officer, survey location, agency representatives, ABOA range, lease term, delineated area, and type of space required (Office, Warehouse, etc.). It also specifies parking requirements and "Other Agency Requirements" such as pull-through parking, professional office environment, proximity to residential areas, and access to the space.
• Owner/Offeror Information: Sections for site address, property tax ID, building location, owner name, offeror/agent name, developer name, and ownership details including fee simple status and any exceptions to rights.
• Site Description: Covers site identification, legal description, adjacent land use, frontage, length/width, terrain, site size, site shape, set-back distances, and development restrictions.
• Zoning: Information on current zoning, local zoning authority, time frame for zoning changes, current land use, prior usage, setbacks, and zoning coverage ratio.
• Environmental: Details on Phase 1 Environmental Site Assessment, flood plain status, presence of federally threatened/endangered species, wetlands, and watershed areas.
• Historical: Information on historic homes, buildings, sites, and Native American tribes with interest.
• Transportation/Traffic: Proximity to highway, railroad, and public transportation, as well as traffic impacts and potential roadway changes.
• Lease Contracting Officer Decision to Solicit: A section for the government to determine if the site will be solicited based on meeting specific standards.
• Attached Additional Pages: Checkboxes indicate potential attachments like photos, site plans, zoning maps, environmental site assessments, and GIS maps.

This form is crucial for potential offerors as it outlines the government's requirements and the specific characteristics of the desired leased space. Bidders will need to understand these requirements to determine if their available properties meet the government's needs and to accurately complete the offeror/owner sections of the form when responding to an opportunity.