U.S. Embassy Antananarivo - PMSC for Trane Rotary Screw Air Cooled Chillers
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Antananarivo, Madagascar, is soliciting proposals for Preventive Maintenance Services (PMSC) for Trane Rotary Screw Air-Cooled Chillers. This is a Firm Fixed-Price contract for routine maintenance to ensure safe, reliable, and efficient operation of the chillers. This acquisition is UNRESTRICTED. Quotations are due May 12, 2026.
Scope of Work
The contractor will provide routine preventive maintenance services for specific Trane Rotary screw air-cooled chillers (Models RTAC 1700 URØ4 NAFN N2TX 1DDL NNØN N1ØN NØES N, Serial numbers U09A02627 and U09A02626). Services include inspection, adjustment, and scheduled preventive maintenance. The contractor must supply all necessary labor, managerial, administrative, transportation, equipment, tools, supplies, and materials. Expendable parts such as filters, belts, hoses, and gaskets are to be inventoried, supplied, and replaced as needed, using industry-standard and OEM-approved materials. Refrigerants must meet AHRI Standard 700-2015. Repairs are explicitly NOT included and will be priced separately. Deliverables include written reports, system information, test results, and maintenance checklists.
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: One base year with three one-year optional periods.
- Estimated Start Date: No later than June 1st, 2026.
- Value: Not explicitly stated, but pricing is based on monthly rates for the base and option years.
Submission & Evaluation
- Offer Due Date: May 12, 2026, by 4:00 PM (COB local time).
- Submission Method: Electronically to
nomenjanaharynt@state.gov. File size must not exceed 30MB; submit in separate files if larger. - Required Submissions:
- Completed solicitation (SF-1449 cover page, Section 1).
- Information demonstrating ability to perform (Project Manager, established business, SAM registration proof).
- List of past performance and references.
- Evidence of personnel, equipment, and financial resources.
- Plan for obtaining necessary licenses/permits.
- Strategic plan for chiller maintenance.
- Section I, Pricing.
- Section 5, Representations and Certifications.
- Evaluation Factors: Award will be made to the lowest priced, acceptable, responsible quoter. Evaluation considers technical acceptability (past performance, experience, technical information), price, and quoter responsibility (financial resources, ability to comply with performance period, integrity, organization, experience, skills, equipment, and eligibility).
Eligibility & Notes
- Set-Aside: UNRESTRICTED.
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) database (
https://www.sam.gov) prior to proposal submission. Failure to register may result in the proposal being considered non-responsible. - Taxation: Value Added Tax (VAT) is not applicable due to the U.S. Embassy's tax exemption. A 2% excise tax may apply to payments per 26 U.S.C. 5000C.
- Contact: Ruth Rajaona (
antancontracts@state.gov).