U.S. Embassy Baku Solicitation for New Alarms

Form / Attachment / Pricing Sheet

This document is an attachment containing a list of specific equipment items with quantities, units, and descriptions. It appears to be a component of a larger solicitation or request for quotation, likely for security or alarm system components.

• Item Number: Sequential numbering for each item.
• Description: Detailed name and model number of the equipment (e.g., '15 Watt Indoor Dual Tone Wall Mount Siren SS100H', 'DSC PowerSeries PG9945 PowerG 915Mhz Wireless Door/Window Contact').
• Quantity (Qty): The number of units required for each item.
• Unit: The unit of measure for each item (e.g., 'each').

Bidders should use this list to identify the specific security system components and quantities required. This information is crucial for accurately pricing the opportunity and ensuring that all specified equipment is included in their proposal. It directly informs the technical compliance and cost aspects of a bid.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) from the U.S. Embassy Baku for New Alarms for Residences. The U.S. Government intends to award a contract or purchase order to the responsible company submitting an acceptable offer at the lowest price.

• The core requirement is the delivery of new alarms for residences.

• Specific details regarding the alarms and their specifications are provided in "Attachment 1 to Description/Specifications" (referenced in Section 1 of the Schedule).

• This is a fixed firm price type of purchase order.

• The period of performance is not explicitly stated beyond the delivery timeline.

• Quotations are due by March 5, 2026, 6:00 PM Eastern Time. Late submissions will not be accepted.

• Proposals must be in English.

• Submissions must be electronic to BakuBidBox@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format.

• File size must not exceed 30MB per email; larger submissions must be split into multiple emails.

• The solicitation number (19AJ2026Q0003) must be included in the subject line of the quotation.

• Award will be made to the lowest priced, acceptable, responsible quoter.

• Evaluation will consider price, acceptability, and responsibility.

• Offerors must be registered in the SAM (System for Award Management) database prior to submitting their offer.

• Failure to be registered in SAM may result in the offeror's proposal being considered non-responsible.

• SF-1449 (Solicitation/Contract Order for Commercial Items)

• Section I, Pricing

• Section 5, Representations and Certifications

• Additional information as required in Section 3

• Proof of SAM Registration

• The document references numerous FAR and DOSAR clauses and provisions that are incorporated by reference and may be accessed electronically or upon request.

Justification for Other Than Full and Open Competition

This document recommends the U.S. Embassy Baku use other than full and open competition for the acquisition of residential alarms of the DSC (Digital Security Controls) brand. The procurement is for new alarms for residences in 2026.

The agency requires the following DSC brand alarm components:

• 15 Watt Indoor Dual Tone Wall Mount Siren SS100H

• DSC PowerSeries PG9945 PowerG 915Mhz Wireless Door/Window Contact

• Cabinet lock for DSC panels (TRI-CLSH)

• DSC PowerSeries PG9938 PowerG 915Mhz Wireless Panic Key

• DSC PowerSeries PG9984P PowerG 915Mhz Wireless Dual Tech Motion Detector w/ Pet Immunity

• DSC PowerSeries NEO HS2064NKCP01 Board and Cabinet

• DSC PowerSeries PG9939 PowerG 915Mhz Wireless 4-Button Key

• DSC HS2TCHPN NEO Touch Screen Keypad

• DSC PowerSeries NEO HS2LCDRF9ENGN Full Message LCD Hardwired Keypad w/ English function keys and Built-in PowerG Transceiver

• The statutory authority cited is FAR 6.302-1 (Only one responsible source and no other supplies or services will satisfy agency requirements).

• The DSC brand Power Series alarm system was previously purchased, tested for compatibility with the existing central alarm monitoring station, and found to be reliable. The DSC NEO alarm system meets Post's residential security standards.

• The solicitation and brand name justification will be publicized on FedBizOpps.

• The procurement will be competed by requesting price quotations from at least three suppliers of DSC products.

• Market research was conducted online to check availability and price reasonableness.

• Prices for the alarm and accessories are determined to be fair and reasonable.

• This justification is for "Other Than Full and Open Competition."

• The agency will publicize the solicitation and brand name justification on FedBizOpps.

• Market research identified several vendors of the required parts and accessories online, including advancedsecurityllc.com, neobits.com, alldataresource.com, id-enhancements.com, alarmsystemstore.com, and jmac.com.