U.S Embassy Bridgetown Chiller Preventative Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, American Embassy Bridgetown, is soliciting proposals for preventative maintenance services for its Chancery chiller system in Bridgetown, Barbados. This unrestricted opportunity seeks a responsible company to provide services under a firm-fixed-price contract. The award will be made to the lowest priced, acceptable offer. Quotations are due by February 09, 2026, at 10:00 a.m. (Bridgetown time).
Scope of Work
The contractor will provide comprehensive preventative maintenance services for the U.S. Embassy Bridgetown's MULTISTACK Airstack Chiller systems. Key deliverables include:
- Inspection, maintenance, repair, and component replacement.
- Routine maintenance scheduled during normal building hours (Monday to Friday, 8:00 a.m. to 6:00 p.m., excluding local and bank holidays).
- Semi-annual and annual maintenance as detailed in the Performance Work Statement (PWS).
- Emergency repair response within 24 hours, with an on-site technician and solution within 72 hours if requested.
- Provision of all necessary personnel, transportation, equipment, and supplies.
- Submission of a Test and Inspection Field Report within 30 days of completion.
- Requirement for security clearances for work within designated areas.
Contract Details
- Contract Type: Firm-fixed-price.
- Period of Performance: One base year with four one-year option periods.
- Set-Aside: Unrestricted.
- Product Service Code (PSC): J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment).
- Place of Performance: U.S. Embassy Bridgetown, Barbados.
Submission & Evaluation
- Quotations Due: February 09, 2026, at 10:00 a.m. (Bridgetown time).
- Submission Method: Electronically to Bridgetownprocurement@state.gov.
- File Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF). File size must not exceed 30MB per email; larger submissions require multiple emails.
- Required Documents:
- SF-1449
- Section I, Pricing
- Section 5, Representations and Certifications
- Additional information as required in Section 3
- Proof of active SAM registration (mandatory for consideration).
- Award Basis: Award will be made to the lowest priced, acceptable, responsible offeror.
- Evaluation Factors: Price, technical information, and contractor responsibility (including financial resources, past performance, integrity, organization, experience, equipment, facilities, and eligibility).
Additional Notes
The U.S. Government intends to award a contract based on initial quotations without holding discussions, though discussions may occur if necessary.