U.S. Embassy Bucharest: Gardening Services

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically a Request for Quotation (RFQ), issued by the American Embassy Bucharest. It solicits offers for "Gardening Services."

• The primary deliverable is "Gardening Services." Specific details regarding the scope, tasks, and performance standards for these services are expected to be found in an attached document, as indicated by "see attached."

• The solicitation is issued as an "Unrestricted" acquisition.

• The offer due date is March 20, 2026, at 17:00 local time.

• The solicitation issue date is March 4, 2026.

• Offerors are to complete blocks 12, 17, 23, 24, and 30.

• Invoices are to be submitted to the address shown in Block 18a unless otherwise noted.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5, which are attached.

• The acquisition is marked as "Unrestricted."

• The document is 1 of 93 pages.

• The specific details of the gardening services are provided in an attached document.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ Number 19R01026Q0005) for gardening services for the U.S. Embassy in Bucharest, Romania. The services include furnishing all labor, material, equipment, and services necessary for comprehensive gardening and landscape maintenance.

• Scope of Work: Gardening services including furnishing all labor, material, equipment, and services. The price listed includes all labor, materials, insurance, overhead, and profit.

• Performance Period: 12 months, with two (2) one-year options to renew. The initial period begins with a Notice to Proceed.

• Specific Services: Lawn care (cutting, edging, trimming, weeding, turf repair), pruning, leaves removal, debris removal, watering, fertilizing, pest and disease control, and hazardous substance handling.

• Maintenance Standards: Specific requirements for grass height (3.5-4.5 cm), edging, trimming, and watering depth (7 cm).

• Reporting: Monthly reports on performed operations, weekly meetings with COR, and a Grounds Maintenance Plan and Planting Schedule to be submitted within 30 days of award.

• Quality Control: Contractor is responsible for quality control, including regular inspection visits.

• Personnel Requirements: Qualified workforce, managerial, administrative, and direct labor personnel. Employees must wear approved uniforms and adhere to a strict standard of conduct.

• Safety: Compliance with EM 385-1-1 or OSHA standards, and a Site Safety and Health Plan (SSHP) required for high-risk activities.

• Contract Type: Firm-Fixed-Price.

• Payment: Fixed price per month for standard services. Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• Period of Performance: Base Period (April 1, 2026 - March 31, 2027), First Option Year (April 1, 2027 - March 31, 2028), Second Option Year (April 1, 2028 - March 31, 2029).

• Submission: Offers must include a completed SF-1449, Section 1, Representations and Certifications, Recruitment and Housing Plan, and IRS Form W-14.

• Evaluation: Award will be made to the lowest priced, technically acceptable, responsible contractor. Evaluation factors include Compliance Review, Technical Acceptability (including past performance and experience), Price Evaluation, and Responsibility Determination.

• Key Deadlines: Site visit on March 12, 2026. Pre-quotation conference and site visit attendance required. Offer submission deadline is not explicitly stated but implied by the site visit date.

• The solicitation does not explicitly state a set-aside, but includes provisions for small business concerns, HUBZone small businesses, women-owned small businesses, and service-disabled veteran-owned small businesses.

• Attachments: Includes Exhibits A-F detailing locations, SF 1449, report templates, measurements, calendar procedures, and specific maintenance requirements.

• Government Furnished Property: Utilities (Water and electricity) will be provided.

• Site Visit: Mandatory site visit on March 12, 2026, at 10:00 AM local time at the U.S. Embassy Bucharest. Participants must submit names by March 10, 2026.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for gardening services for the U.S. Embassy in Bucharest, Romania. The government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price.

• Furnishing all labor, material, equipment, and services for gardening.

• Completion of required portions of the attached document, including SF-1449, Pricing, and Section 5 (Representations and Certifications).

• Not explicitly stated, but implies a contract/purchase order award.

• Quotations must be submitted electronically via email to BucharestGSOProcurement@state.gov.

• Subject line for email submission: "Quotation 19R01026-Q0005 Enclosed".

• Submission deadline: March 20, 2026, by 17:00 Bucharest Time.

• No quotations will be accepted after the deadline.

• Award will be based on the lowest price from a responsible company.

• The government may award based on initial quotations but reserves the right to hold discussions.

• Date: March 12, 2026

• Time: 10:00 A.M. EET (Bucharest Time)

• Location: U.S. EMBASSY BUCHAREST, 4-6 Dr Liviu Librescu Blvd, Sector 1, Bucharest, Romania.

• Inquiries must be submitted in writing to BucharestGSOProcurement@state.gov.

• Deadline for questions: March 12, 2026, by 17:00 local time.

• Questions must be in English.

• For building entry arrangements or additional information, contact BucharestGSOProcurement@state.gov no later than March 10, 2026.