U.S. Embassy Helsinki - Gardening and snow removal services

Other / Unclassified

This document is a "Quick Start Guide for International Registrations" for SAM.gov. It provides instructions for international entities on how to register on the SAM.gov website to bid on U.S. government contracts and apply for federal assistance.

This guide is relevant to potential bidders who are international entities and need to register or maintain their registration in SAM.gov to be eligible for federal awards. It outlines:

• What an entity is and what entity registration entails.
• Information required for registration, including legal business name, physical address, TIN (if applicable), NCAGE code, entity size, and types of goods/services.
• The step-by-step process for starting a new entity registration, including signing in, creating an account, selecting entity type and purpose (All Awards vs. Financial Assistance Awards), and entering entity information.
• How to continue an existing registration and the importance of the Marketing Partner Identification Number (MPIN).
• The timeline for registration activation (at least ten business days).
• How to check the status of an entity registration.

It emphasizes that there is no charge for registration and that it must be renewed every 365 days.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Gardening and Snow Removal Services for the U.S. Embassy in Helsinki, Finland. The government intends to award a contract to the responsible company offering the lowest price. Discussions may be held if needed, but the award will be based on initial quotations.

• Gardening and snow removal services for U.S. Embassy grounds in Kaivopuisto, Helsinki, and two other U.S. Government-owned properties in Westend, Finland.

• Services include furnishing all labor, material, equipment, and services.

• The contract will cover a one-year period from August 1, 2026, to July 31, 2027, with one option year.

• Specific tasks include lawn care, edging, trimming, weeding, weed killing, turf repair, pruning, leaf removal, debris removal, watering, fertilization, pest and disease control, and snow removal.

• Contract type: Firm-fixed-price.

• Period of Performance: One-year base period (August 1, 2026 – July 31, 2027) with one option year.

• Value: Not explicitly stated, but pricing is detailed for base and option years across different locations.

• Pre-Quotation Conference: Friday, May 22, 2026, at 10:00 AM Finnish time.

• Information/Site Visit Contact: helsinkiprocurement@state.gov, no later than May 19, 2026, at noon Finnish time.

• Quotation Due Date: June 8, 2026, at noon Finnish time.

• Submission Method: Electronically to helsinkiprocurement@state.gov.

• Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF).

• File Size Limit: 30MB per email; multiple emails allowed if necessary.

• Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), and additional information as required in Section 3.

• Evaluation Criteria: Lowest priced, technically acceptable, responsible contractor. Evaluation includes Compliance Review, Technical Acceptability (past performance/experience), Price Evaluation, and Responsibility Determination.

• The acquisition is unrestricted.

• Offerors must be registered in the System for Award Management (SAM) prior to proposal submission.

• Proposals must be in English.

• Incomplete proposals will not be accepted.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.