U.S. Embassy Helsinki Janitorial Services

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for Janitorial Services at the U.S. Embassy in Helsinki, Finland. The U.S. Government intends to award a contract to the responsible company offering the lowest price.

• Janitorial services for real property owned or managed by the U.S. Government at the U.S. Embassy Helsinki.

• Services include furnishing all labor, material, equipment, and services for designated spaces (halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways).

• Specific cleaning tasks include daily, bi-weekly, monthly, quarterly, semi-annual, and annual cleaning requirements as detailed in the Scope of Work.

• Contractor must provide all necessary janitorial supplies and equipment.

• Contract Type: Fixed-price.

• Period of Performance: One-year period, from August 1, 2026, to July 31, 2027.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Year Kaivopuisto, Tattariharju, and Töölö locations.

• Quotations are due by May 25, 2026, at noon Finnish time.

• Proposals must be in English.

• Submissions must be electronic to helsinkiprocurement@state.gov.

• File size must not exceed 30MB; larger submissions must be in separate files.

• Required submission components include: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and Proof of SAM Registration.

• Evaluation Factors: Compliance Review, Technical Acceptability (based on past performance and experience), Price Evaluation, and Responsibility Determination.

• The award will be made to the lowest priced, technically acceptable offeror who is a responsible contractor.

• Offerors must be registered in the SAM (System for Award Management) database prior to submission.

• No specific set-aside is mentioned.

• A pre-quotation conference will be held on Wednesday, May 13, 2026, at 10:00 Finnish time.

• Prospective offerors should contact helsinkiprocurement@state.gov for information or to arrange entry to the buildings by May 11, 2026, at noon.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced separately.

• Offerors must provide proof of SAM registration.

Other / Unclassified

This document is a "Quick Start Guide for International Registrations" for SAM.gov. It provides step-by-step instructions for international entities on how to register on the SAM.gov website to bid on U.S. government contracts and apply for federal assistance.

This guide is relevant to international bidders who need to register or maintain their entity registration in SAM.gov to be eligible for federal awards. It outlines:

• What an entity is and why registration is necessary.
• Information required for registration, including legal business name, physical address, TIN (if applicable), NCAGE code, entity size, and types of goods/services.
• The process for starting a new registration, including signing in, creating an account, selecting entity type and purpose (All Awards vs. Financial Assistance Awards), and entering entity information.
• How to continue an existing registration and the importance of the Marketing Partner Identification Number (MPIN).
• The timeline for registration activation (at least ten business days).
• How to check the status of an entity registration.

It emphasizes that there is no charge for registration and that it must be renewed every 365 days.