U.S. Embassy in Tegucigalpa – 2026 Independence Day celebration
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Tegucigalpa is soliciting proposals for comprehensive event services to support its 2026 Independence Day Celebration. This Firm Fixed-Price contract seeks qualified vendors to provide venue, catering, decorations, audiovisual support, and staffing for an event anticipated to host 700 guests on June 30, 2026. Proposals are due March 27, 2026, at 10:00 a.m. (Local Time).
Scope of Work
The selected contractor will be responsible for delivering a full-service event, including:
- Venue Services: Accommodating at least 700 guests with exclusive use for the day, providing indoor/outdoor space, furniture, utilities, and ensuring compliance with safety and security standards. The event includes a 3-hour cocktail reception and a 1-hour pre-event sponsor function.
- Decorations and Event Setup: Providing Independence Day-themed decorations, table settings (50% white, 50% blue tablecloths), signage, floral arrangements, and setup for check-in/security.
- Food and Beverage Services: Cocktail-style catering (5 bites per person: 4 savory, 1 sweet) with service staff, including non-alcoholic and alcoholic options, bar stations for Embassy-provided drinks, and a champagne toast. A menu tasting will be conducted.
- Event Staffing: Supplying trained personnel for setup, service, breakdown, including serving staff, bartenders, cooks, supervisory staff, and an on-site event planner.
- Audiovisual (AV) and Technical Infrastructure: Providing necessary AV equipment, technical support, sound systems, microphones, screens, video displays, lighting, and connectivity (Wi-Fi/wired network) with trained technical staff.
- Logistics: Ensuring adequate restrooms, emergency access, HVAC, power supply, and accessibility for guests and deliveries, along with sufficient parking, including secure VIP areas.
Contract & Timeline
- Contract Type: Firm Fixed-Price
- Period of Performance: From contract award through post-event cleanup.
- Set-Aside: None specified.
- Submission Deadline: Friday, March 27, 2026, 10:00 a.m. (Local Time).
- Published Date: March 12, 2026 (Opportunity), March 13, 2026 (Solicitation Document).
Submission & Evaluation
Proposals must be submitted electronically to tgubids@state.gov with the subject line "Offer Enclosed – 19H08026R0004." The Government will use a best-value approach, evaluating technical capability, price reasonableness, and past performance. Key dates include:
- March 16, 2026: Deadline to submit names for pre-proposal meeting access.
- March 18, 2026: Pre-proposal meeting at U.S. Embassy Tegucigalpa.
- March 20, 2026: Deadline for written questions.
Additional Notes
Offerors are encouraged to register in the System for Award Management (SAM) prior to contract award. The Government reserves the right to conduct discussions and modify the scope or event date. VAT is not applicable.