U.S. Embassy Reception - Production and Design
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Kuala Lumpur invites quotations for Production and Design services for the Freedom 250 Reception in Kuala Lumpur, Malaysia. This opportunity seeks a single purchase order/contract for an event commemorating the 250th Anniversary of the U.S. Declaration of Independence. Quotations are due by April 12, 2026, at 12:00 noon.
Scope of Work
The contractor will provide comprehensive production and design services for the Freedom 250 celebratory event on July 2, 2026, for approximately 1,400 guests. Key responsibilities include:
- Developing an entertaining and friendly event environment.
- Creating a design plan and decorating the venue (main hall ballroom and surrounding indoor areas), including an escalator lobby, sponsored/catered food stands, a main stage, and sponsor displays.
- Providing all necessary audio-visual services and content.
Contractor-furnished items/responsibilities include decorations (banners, signage, tablecloths, flowers, LED photo wall, red carpet), design and display services with electronic mockups, and comprehensive audio-visual services (microphones, LED screens, technical support, sound equipment, lighting, programming, sound control).
Government-furnished items/services include support staff (check-in, security, movers), selected performers (Emcee, musical acts), walk-through metal detectors, and venue services (ballroom, stage, LED screens, AV production area, bars, catering stations, projectors, rope & stanchion, lobby areas, catering/bartending, utilities).
Contract & Timeline
- Contract Type: Firm Fixed Price (single purchase order/contract).
- Period of Performance: From date of acceptance through July 2, 2026.
- Event Date: July 2, 2026 (afternoon and evening).
- Place of Performance: A major hotel or event space in Kuala Lumpur, Malaysia, with setup beginning as early as July 1, 2026.
- Set-Aside: None specified. However, for quotations above $40,000 USD, the Contractor must have valid and active registration in SAM.gov at the time of proposal submission.
- Quotation Due: April 12, 2026, 12:00 noon (Kuala Lumpur time).
- Published Date: March 4, 2026.
Submission & Questions
- Quotations must be submitted electronically to KualaLumpurDTO@state.gov.
- Email subject line: "Quotation Enclosed – Freedom 250 Reception - Production and Design".
- Direct any questions to Punitha Ratnasingam, Procurement Supervisor, via email at ratnasingamp@state.gov during regular business hours.