U.S. Embassy Senegal _ Preventive Maintenance Services for Multistack Chiller
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, through the U.S. Embassy Dakar, is soliciting proposals for Preventive Maintenance Services for the Multistack Chiller system at the Chancery in Dakar, Senegal. This Firm Fixed-Price contract aims to ensure the continuous operational readiness of the chiller system. The opportunity is UNRESTRICTED. Quotations are due by April 2, 2026, at 12:00 PM local time.
Scope of Work
The contractor will provide comprehensive preventive maintenance services for the existing MultiStack® air-cooled, modular chiller and ancillary equipment. This includes all necessary personnel, administrative support, labor, transportation, equipment, tools, supplies, and materials. Services encompass inspection, adjustment, and scheduled preventive maintenance by trained and qualified technicians, ensuring all systems are maintained in good operational condition. Specific annual tasks for the modular chiller are detailed in the solicitation. Repairs are explicitly NOT included in this contract and will be priced separately.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Period of Performance: One base year with up to four (04) one-year optional periods.
- Payment: US Dollars.
- Set-Aside: UNRESTRICTED
- Published Date: March 9, 2026
- Questions Due: March 18, 2026
- Quotations Due: April 2, 2026, at 12:00 PM local time
Submission & Evaluation
Quotations must be submitted in English, either via a sealed envelope marked "Quotation Enclosed" to the U.S. Embassy Dakar or electronically to DakarSolicitation@state.gov. Electronic submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format, with a file size not exceeding 30MB per file. Required documents include SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), IRS Form W-14, and proof of SAM registration. Award will be made to the lowest priced, acceptable, responsible offeror, based on compliance with RFQ terms, technical information, and FAR 9.1 responsibility requirements.
Eligibility & Notes
Offerors must be registered in the System for Award Management (SAM) database (www.sam.gov) prior to proposal submission; failure to register may deem the offer non-responsible. The U.S. Embassy is tax-exempt, so Value Added Tax (VAT) is not applicable. Contractor personnel must adhere to strict standards of conduct, security protocols, and specific personnel security requirements.