19SG2026Q0005 _U.S. Embassy Senegal _ Preventive Maintenance Services for Multistack Chiller
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Dakar, Senegal, under the Department of State, is soliciting quotations for Preventive Maintenance Services for its Multistack Chiller System. This Unrestricted opportunity seeks to award a Firm Fixed-Price contract to the responsible company submitting the lowest acceptable price. Quotations are due by April 15, 2026, at 12:00 p.m. local time.
Scope of Work
The requirement is for comprehensive preventive maintenance services for the existing MultiStack® air-cooled, modular chiller and ancillary equipment at the U.S. Embassy in Dakar. The contractor must provide all necessary personnel, administrative support, labor, transportation, equipment, tools, supplies, and materials to ensure all systems are maintained in good operational condition. Services include inspection, adjustment, and scheduled preventive maintenance by trained and qualified technicians. Performance standards require chillers to be clean and in good operating condition post-service. Specific annual tasks for the modular chiller are detailed, and the contractor must maintain an inventory of spare parts and expendables. While specific Multistack LLC or OEM certifications are no longer required, offerors must demonstrate experience servicing Multistack equipment in U.S. Government or similar facilities, and have factory hands-on training or verifiable past performance of similar scope and complexity. Repairs are explicitly not included in this contract and will be priced separately.
Contract Details
- Contract Type: Firm Fixed Price
- Period of Performance: One base year with up to four (04) one-year optional periods.
- Payment Currency: US Dollars.
- Set-Aside: Unrestricted.
Submission & Evaluation
Quotations must be submitted in English, either in a sealed envelope marked "Quotation Enclosed for: U.S. Embassy Dakar, Attn: GSO / Procurement, Solicitation No 19SG2026Q0005" or electronically to DakarSolicitation@state.gov. Electronic submissions must state "RFQ #19SG2026Q0005" in the subject line and be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) format, with file sizes not exceeding 30MB per email.
Required submission documents include:
- SF-1449
- Section I, Pricing
- Section 5, Representations and Certifications
- Additional information as required in Section 3
- Completed IRS Form W-14 (www.irs.gov/w14)
- Proof of SAM Registration
Award will be made to the responsible company submitting an acceptable offer at the lowest price. Acceptability is determined by compliance with RFQ terms and technical information, while responsibility is assessed based on FAR 9.1 requirements (financial resources, performance ability, ethics, organization, experience, skills, equipment, facilities, and qualifications). Offerors must be registered in SAM (https://www.sam.gov) prior to submission; failure to register may deem the offer non-responsible.
Key Dates
- Questions Due: March 18, 2026
- Quotations Due: April 15, 2026, at 12:00 p.m. local time.
Additional Notes
Incomplete proposals will not be accepted. Value Added Tax (VAT) is not applicable. Contractor personnel must adhere to strict standards of conduct and security protocols, including specific security requirements and vehicle access procedures.