4NY0800 - U.S. Government Seeks Warehouse Space in Syracuse, NY - Request for Lease Proposals

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for warehouse space in Syracuse, NY. The Government intends to award a fully serviced lease for a minimum of 1,000 to a maximum of 3,000 square feet of contiguous space on a single floor.

• Space Size: 1,000 - 3,000 ANSI/BOMA ABOA SF, single floor, contiguous.

• Ceiling Height: Minimum 6 feet, 8 inches.

• Building Condition: Modern, quality building, sound and substantial construction.

• Bay Dimensions: Minimum width 9'6", minimum depth 18'9", minimum height 6'8".

• Column Spacing: Minimum 2 feet apart.

• Floor Load Capacity: Minimum 11,500 pounds for storage areas.

• Parking: 2 automobile spaces (included in rental consideration).

• Loading Docks: Minimum 1 drive-through dock, 6'8" height, with electronic openers.

• Security: Enhanced security measures required, with specific requirements detailed in attachments.

• Energy Efficiency: Buildings must meet ENERGY STAR® label requirements or qualify for statutory exceptions.

• Environmental: Space must be free of known hazardous conditions.

• Accessibility: Must meet Lease accessibility requirements or include plans for compliance.

• Fire Protection & Life Safety: Must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Planned Use: Initially for Vehicle Storage.

• Lease Term: 15 Years firm, with one 5-year renewal option.

• Termination Rights: Government has termination rights after the firm term with 90 days' notice.

• Contract Type: Fully serviced lease.

• Offers Due Date: June 18, 2026, by 17:00 EST.

• Submission Method: Email to Andrew.Ware@gsa.gov or via US Mail/commercial carrier to the designated office.

• Evaluation Criteria: Award will be based on the lowest priced technically acceptable offer using a Present Value Price Evaluation method.

• Key Deadlines: Offers due by 06/18/2026.

• NAICS Code: 531120 (Exception).

• Small Business Size Standard: Refer to SBA size standards.

• HUBZone Small Business Concerns: May elect to waive price evaluation preference.

• The RLP package includes various documents such as lease templates, agency special requirements, security requirements, and forms.

• Offerors must be registered in SAM.gov.

• Specific details on Tenant Improvements (TI) and Building Specific Amortized Capital (BSAC) are provided, with a TI Allowance of $0 per ABOA SF and a BSAC amount of $12.00 per ABOA SF.

• Offerors must provide detailed pricing information, including GSA Form 1217 and GSA Form 1364WH.

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property)," outlines the instructions and provisions for offerors responding to a solicitation for leasehold interests in real property. It details the requirements for submitting proposals, modifications, and revisions, as well as the conditions under which late submissions may be considered.

• Proposal Submission: Proposals must be submitted in paper media in sealed envelopes or packages, on prescribed Government forms or copies thereof, and signed. Erasures or changes must be initialed.

• Late Proposals/Revisions: Specific conditions are outlined for the acceptance of late proposals or revisions, including those sent by registered/certified mail, Express Mail, or authorized electronic methods, provided they meet certain timing and receipt criteria.

• Modifications/Revisions: Offerors may submit modifications before the closing date and time. Revisions are subject to similar conditions as late proposals.

• Deviations: Offerors may submit proposals that depart from stated requirements, but these deviations must be clearly identified, along with their advantages to the Government.

• Data Restriction: Provisions exist for offerors to restrict the disclosure and use of data submitted in their proposals.

• Lease Award: The Government intends to award a lease to the responsible offeror whose proposal represents the best value. The Government reserves the right to reject any or all proposals.

• Evaluation: Proposals will be evaluated, and a lease awarded after discussions with offerors within the competitive range. The initial proposal should contain the offeror's best terms.

• Unbalanced Pricing: Proposals may be deemed unacceptable if prices are materially unbalanced.

• Post-Award Debriefings: Information that may be disclosed in post-award debriefings includes the evaluated cost/price and technical rating of the successful offeror, overall ranking, and rationale for award.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. Failure to register may result in award to another offeror.

• Prohibitions and Exclusions: Offerors must review and comply with provisions related to security prohibitions and exclusions, including those concerning covered telecommunications equipment/services, FASCSA orders, and restricted business operations in Sudan and Iran.

• This document incorporates by reference several other provisions, including those related to Service of Protest, System for Award Management, and Security Prohibitions and Exclusions Representations and Certifications.

• Offerors are advised to consider processing time for SAM registration and to apply immediately upon receipt of the solicitation.

Forms / Attachments / Pricing Sheets

This document, "Exhibit E - 3517B General Clauses (Apr. 2026)", is a compilation of general clauses applicable to the acquisition of leasehold interests in real property. It serves as a reference for standard terms and conditions that will be incorporated into lease agreements.

The document is organized into categories, including:

• General: Definitions, subletting, assignment, successors, subordination, non-disturbance, attornment, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment: System for Award Management maintenance, prompt payment, and assignment of claims.
• Standards of Conduct: Contractor code of business ethics, covenant against contingent fees, and anti-kickback procedures.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, and proposals for adjustment.
• Audits: Examination of records by GSA and audit and records—negotiation.
• Disputes: Standard disputes clause.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, equal opportunity for workers with disabilities, and employment reports on veterans.
• Small Business: Protecting government interest when subcontracting, subcontractor certified cost or pricing data, price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, and liquidated damages.
• Cybersecurity: Security requirements, personal identity verification.
• Other: Basic safeguarding of covered contractor information systems, security prohibitions and exclusions, and addressing DEI discrimination by federal contractors.

Potential bidders, particularly lessors responding to real estate solicitations, must familiarize themselves with these general clauses. They define the contractual obligations, rights, and responsibilities of both the lessor and the Government. Understanding these clauses is crucial for accurately assessing the requirements of an opportunity, preparing compliant proposals, and managing the terms of any resulting lease agreement. Key areas of focus for bidders include default provisions, maintenance responsibilities, payment terms, and compliance requirements.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000-WH, is a "Prelease Fire Protection and Life Safety Evaluation for a Warehouse Building." It is required when the offered space is not exempt from GSA's fire protection and life safety prelease review, as per the Request for Lease Proposals (RLP).

• Part A: To be completed by the Offeror or their representative for spaces above the ground floor or less than 40,000 sq ft. It includes sections on:
  • Warehouse Building Address
  • General Warehouse Building Information (floor identification, square footage, number of floors, height, fire department access doors)
  • Other Uses in Warehouse Building (storage, office, parking garage, etc.)
  • Storage Commodity Classification (per International Fire Code)
  • Storage Configuration (solid pile, palletized, shelf, rack)
  • Storage Heights
  • Automatic Fire Sprinkler System (presence, type, maintenance)
  • Automatic Fire Sprinkler System – Design Criteria
  • Smoke and Heat Removal
  • Fire Alarm System
  • Means of Egress
  • Exit Signs
• Part B: To be completed by a professional engineer for spaces equal to or greater than 40,000 sq ft. It requires a detailed narrative report addressing:
  • General Information (address, citations, building code, pictures, gross square footage, potential fire ignition sources)
  • Occupancy Classifications
  • Warehouse Building Information (size, shape, height, construction type, number of occupants, usable storage height, number of floors, gross square footage per floor)
  • Storage Configuration (detailed description of commodity classification, quantities, intermixing, heights, sprinkler types, pile volume, solid pile, palletized, shelf, rack, idle pallet, banded/encapsulated storage, commodity clearance, automation level)
  • Means of Egress (number and location of exits, exit doors, fire doors, exit access concerns, aisle dimensions, fire department access doors, exit signage, emergency lighting, emergency power)
  • Automatic Fire Suppression Systems (description, valves, types, early response sprinklers, other systems, standpipes, maintenance per NFPA 25)
  • Evaluation of Automatic Fire Sprinkler System in regard to storage activities
  • Additional Fire Protection Systems and Features (detection systems, dampers, partitions, barriers, walls, vents, curtain boards, fireproofing, testing and maintenance)
  • Fire Alarm System (installation date, type, manufacturer, model, components, connection to monitoring stations, operation, testing and maintenance per NFPA 72)
• Statements: Includes an "Offeror's Statement" and a "Statement of Fire Protection Engineer" to attest to the accuracy of the information, and an "Offeror's Statement of Correction" for any non-compliant criteria.

This form is critical for bidders to understand the fire protection and life safety requirements for warehouse spaces being considered for lease. It outlines the specific information and evaluations required to ensure compliance with GSA standards. Bidders must ensure their proposed space meets these criteria or be prepared to address any deficiencies. Part A is for the Offeror to complete, while Part B requires professional engineering expertise, indicating the level of detail and scrutiny involved in assessing warehouse suitability.

Form / Attachment / Pricing Sheet

This document, "Exhibit K - GSAR Representation 552.270-33 (Jun. 2021)", is a mandatory representation clause for solicitations, extensions, renewals, and novations related to leased space with a Facility Security Level (FSL) of III, IV, or V. It requires offerors and lessors to provide information regarding foreign ownership and financing.

• Definitions: Clarifies terms such as "Financing," "Foreign entity," "Foreign person," "Highest-level owner," "Immediate owner," and "Unique entity identifier."
• Timing: Specifies when the representation must be completed (upon proposal submission) and updated annually by the awarded lessor.
• Ownership Representation: Requires offerors/lessors to disclose if they have an immediate owner and, if so, provide details including legal name, unique entity identifier, and whether the immediate owner is a foreign entity or person. Information for the foreign owner (address, country) must be provided if applicable.
• Highest-Level Owner Representation: Requires disclosure if the immediate owner is owned or controlled by another entity, and if so, provides details for the highest-level owner, including foreign ownership status and related information.
• Financing Representation: Requires disclosure on whether financing involves a foreign entity or foreign person, and if so, requires details of the foreign financing.
• Signature Block: Includes fields for the Offeror or Lessor's name, signature, and date.

Bidders must complete and submit this representation as part of their proposal for high-security leased space opportunities. Failure to provide accurate and complete information may result in liability. Understanding the definitions and disclosure requirements is crucial for timely and compliant proposal submission.

Form / Attachment / Pricing Sheet

This document is a template for a Warehouse Lease (GSA Form L201WH) used by the General Services Administration (GSA). It outlines the terms and conditions for leasing warehouse space to the Government. It is not intended for offerors to complete; rather, GSA will transcribe successful offerors' pricing into this template upon award.

• Parties: Identifies the Lessor and the Government (acting through GSA).
• Premises Description: Includes placeholders for the address and detailed description of the leased space, including "Exhibit XX" for further details.
• Lease Term: Specifies the duration of the lease, with placeholders for years and firm term.
• Rent and Consideration: Details the structure of rent, including Shell Rent, Operating Costs, Tenant Improvement Rent, Building Specific Amortized Capital (BSAC), and Parking.
• Incorporated Documents: Lists various exhibits and documents that are made part of the lease, such as floor plans, security requirements, and GSA clauses.
• Tenant Improvement Allowance (TIA): Outlines the allowance available for tenant improvements and how it is amortized.
• Building Specific Amortized Capital (BSAC): Details the amount available for security-related improvements and its amortization.
• Construction and Post-Award Activities: Covers schedules, construction documents, price proposals, submittals, inspections, and acceptance.
• Utilities, Services, and Obligations: Specifies responsibilities for utilities, maintenance, janitorial services, and other operational aspects.
• Additional Terms and Conditions: Includes clauses on security, modified lease paragraphs, and prohibitions against federally elected officials benefiting from the lease.

This document serves as a foundational lease agreement template. While bidders do not fill it out directly, understanding its structure and the types of clauses included is crucial for preparing proposals. It highlights the government's requirements for leased space, including specific construction standards, maintenance obligations, and financial terms (rent structure, TIA, BSAC). Bidders should pay close attention to sections detailing space requirements, construction standards, and the financial components of the lease to accurately price their offers and ensure compliance with GSA's expectations.

Form / Attachment / Pricing Sheet

This document outlines the "Security Requirements - Facility Security Level II" for a government facility. It details specific security measures and standards that the Lessor must implement and maintain. This document is crucial for bidders to understand the security obligations associated with the leased space.

• Definitions: Clarifies terms like "Critical Areas" and "Design-Basis Threat (DBT)".
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers employee access control, screening requirements, public restroom access, securing critical areas (mechanical, janitorial, electrical, telecom rooms), visitor access control, and restrictions for public spaces.
• Interior (Government Space): Addresses identity verification and formal key control programs.
• Sites and Exterior of the Building: Includes requirements for signage, landscaping (to minimize concealment opportunities and not obstruct views), HAZMAT storage, placement of receptacles/containers/mailboxes, and public access to parking areas.
• Security Systems: Details requirements for Security System Testing and Maintenance, Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), and Duress Alarms. It specifies whether the Lessor or Government provides and maintains these systems.
• Structure: Outlines requirements for locking ground floor windows and protecting emergency generators and air intake grilles.
• Operations and Administration: Covers the Facility Security Committee, access to building information, and construction security plans.
• Cybersecurity: Prohibits connecting building systems to federal networks and outlines measures for safeguarding facilities and occupants against cyber threats, including compliance with NIST and DHS guidelines.

Bidders must carefully review these security requirements to understand the full scope of security-related responsibilities and costs associated with the leased space. These requirements will impact the design, construction, and ongoing operations of the facility, and may influence the overall cost of doing business. Understanding these requirements is essential for developing a compliant and competitive proposal.

Form / Attachment / Pricing Sheet

This document, "Exhibit F - Form 1364WH Proposal to Lease Space," is a form used by offerors to submit proposals for leasing space, specifically for warehouse requirements. It collects detailed information about the proposed premises and the associated rental rates and terms.

Section I - Description of Premises: Collects physical characteristics of the offered space, including building description, address, size (floors, square footage), live floor load, measurement method, year of renovation, building age, site size, ceiling height, loading dock details (number, types, heights), bay dimensions, column spacing, truck turning radius, and electrical specifications.

Section II - Space Offered and Rates: Details the rentable and ANSI/BOMA office area square footage, common area factor, and breaks down costs. This includes build-out costs (tenant improvements, BSAC, shell build-out), shell rent, operating costs, and total rate per square foot. It also captures parking information and any step rent adjustments.

Section III - Lease Terms and Conditions: Outlines the initial lease term, renewal options, commission details, offeror's tenant improvement fee schedule, additional financial aspects (vacant premises adjustment, utilities, janitorial, trash removal, HVAC overtime), free rent inclusions, and tax information.

Section IV - Owner Identification and Certification: Requires information about the recorded owner and the offeror, including name, address, and Unique Entity Identifier (UEI). It also includes a certification that the offeror has read the RLP and attachments and is requesting no deviations.

Lease Proposal Data: Additional fields cover offeror's interest in the property, flood plains, seismic safety, historic preference, asbestos-containing material (ACM), fire/life safety, accessibility, and ENERGY STAR® status. It also includes an option for HUBZone SBCs to waive price evaluation preference.

This form is critical for any bidder responding to a Request for Lease Proposals (RLP) for warehouse space. Bidders must accurately complete all sections to provide a comprehensive proposal that meets the government's requirements. The detailed information requested directly impacts the evaluation of the proposal and the potential lease terms. Failure to complete the form accurately or completely may result in disqualification.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217, is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership expenses furnished by a lessor as part of rental consideration for government leases. Bidders will use this form to provide detailed cost breakdowns.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance and Repair)
• Electrical (Current, Bulb Replacement, Power for Special Equipment, System Maintenance and Repair)
• Plumbing (Water, Supplies, System Maintenance and Repair)
• Air Conditioning (Utilities, System Maintenance and Repair)
• Elevators (Salaries, System Maintenance and Repair)
• Miscellaneous (Building Engineer/Manager, Security, Social Security/Workman's Comp, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification:

• Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

This form is critical for bidders to accurately calculate and present their proposed rental costs. It requires a detailed breakdown of all expenses associated with providing the leased space, including operational services, utilities, and ownership costs. The information provided on this form will likely be used by the government to evaluate the fairness and reasonableness of proposed rental rates.

Form / Attachment / Pricing Sheet

This spreadsheet serves as a Security Unit Price List (FSL II) for the opportunity. It is intended to capture unit prices for security countermeasures identified in the lease, as detailed in the final Design Intent Drawings (DIDs) and Construction Documents (CDs). These unit costs are subject to negotiation before a 'Notice To Proceed' for security improvements.

• The document lists various security requirements categorized under Facility Entrances, Interior (Government Space), Sites and Exterior, Security Systems, Structure, Operations and Administration, and Cybersecurity.
• For each item, bidders are expected to quote unit prices and quantities for Building Specific Amortized Capital (BSAC) items (highlighted in light blue). The spreadsheet will automatically calculate the total for these rows.
• Items marked as 'Priced in Shell', 'Priced in Tenant Improvements', or 'Government Provided' are for alignment with 'Security Standards' but should not be priced on this document. Costs for these items should be included on a separate 'TICS' form if provided.
• Instructions are provided for calculating lease-specified overhead fees on the BSAC amount.

This document is crucial for bidders to understand the potential costs associated with security countermeasures. It requires bidders to provide specific unit pricing for BSAC items, which will be a key component of their proposal and subsequent negotiations. Bidders must carefully review each security requirement and its associated pricing designation (BSAC, Priced in Shell, etc.) to accurately prepare their bid and understand cost allocations.

Form / Attachment / Pricing Sheet

This document is GSAR 552.270-33, "Foreign Ownership and Financing Representation for High-Security Leased Space (JUN 2021)." It requires offerors or lessors to provide specific representations regarding foreign ownership and financing related to high-security leased space.

• Definitions: Clarifies terms such as "Financing," "Foreign entity," "Foreign person," "Highest-level owner," "Immediate owner," and "Unique entity identifier."
• Offeror/Lessor Representation: Requires completion of representations concerning:
  • Immediate owner (including legal name, unique entity identifier, and whether it is a foreign entity or person).
  • Highest-level owner (including legal name, unique entity identifier, and whether it is a foreign entity or person).
  • Financing (whether it involves a foreign entity or person, including legal name, unique entity identifier, physical address, and country).
• Timing: Specifies that the representation is to be completed upon proposal submission and updated annually by the awardee (Lessor) throughout the lease term. It also outlines requirements for novation transfers.
• Signatures: Requires the Offeror or Lessor's name, signature, and date.

Bidders must complete and submit this form as part of their proposal. It is crucial for understanding and disclosing any foreign ownership or financing arrangements associated with the offeror or the leased property, which may be a factor in the government's evaluation or award decision for high-security leased space.

Solicitation / RFP / RFQ

The General Services Administration (GSA) is seeking to lease warehouse space in Syracuse, New York. The space is intended for storing large, heavy vehicles and requires specific security and access features.

• Minimum of 1,000 ABOASF, maximum of 3,000 ABOASF.

• Space Type: Warehouse.

• Ability to store two large, heavy (10,500 lbs) vehicles side-by-side.

• Minimum ceiling height of 6'8".

• 24/7 access to the space.

• Enhanced security measures including high-security locks, intrusion detection systems, and security cameras.

• Consideration of ramp capacity.

• The space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards.

• A fully serviced lease is required.

• Offered space must not be in the 1-percent-annual-chance floodplain.

• Full Term: 15 years.

• Firm Term: 10 years.

• Option Term: N/A.

• Expressions of Interest Due: 2/20/2026.

• Market Survey (Estimated): 3/2026.

• Occupancy (Estimated): 02/2027.

• Detailed requirements will be provided in the Request for Lease Proposals.

• Not specified in this notice.

• Entities are advised to familiarize themselves with telecommunications prohibitions under Section 889 of the FY19 National Defense Authorization Act (NDAA).

• Expressions of Interest should be sent to Andrew Ware, Leasing Specialist, at Andrew.ware@gsa.gov.