U.S. Senate Delinea Renewal

Form / Attachment / Pricing Sheet

This document outlines the standard "Purchase Order Clauses" that apply to this specific Purchase Order. It details the terms and conditions that govern the agreement between the Senate Sergeant at Arms (SAA) and the Contractor.

• Authority: Defines the Contracting Officer's authority and the process for modifications.
• Order of Precedence: Establishes the hierarchy of documents in case of conflict (Pricing Table, SOW, Clauses, etc.).
• Security: Requires contractor compliance with Senate security regulations.
• Acceptance: Outlines the SAA's right to inspect and evaluate goods/services and the process for correction of non-conforming items.
• Incorporating other Terms by Reference: Rejects terms referenced by hyperlink or in other documents unless submitted in full text with the quotation.
• Price: States that price reductions can be offered, but increases require mutual agreement.
• Taxes: Clarifies that the U.S. Senate is tax-exempt.
• Changes: Details the process for modifications and change orders, including contractor claims for equitable adjustment.
• Payment and Invoicing: Specifies invoicing procedures, required invoice content, and payment timelines (not bound by vendor invoice due dates).
• Advertising: Rejects clauses related to advertising and restricts promotional activities.
• Gratuities: Outlines grounds for termination due to gratuities.
• Conflict of Interest: Requires contractors to warrant no conflict of interest and cooperate with investigations.
• Termination for Cause/Convenience: Details the SAA's rights to terminate the order.
• Excusable Delay: Defines conditions for excusable delays.
• Disputes: Rejects clauses allowing contractor choice of dispute resolution; disputes will be decided per Senate regulations and federal law.
• Senate Data Protection: Defines terms related to Senate data and outlines contractor obligations for protection, notification, and non-disclosure.
• Cybersecurity: Requires contractors to take reasonable steps to protect IT assets and data.
• Data Transfer: Mandates secure treatment of Senate Data and no transfer outside the U.S.
• Artificial Intelligence Training: Reserves rights for Senate Offices regarding the use of Senate data for AI training.
• Data Return: Requires return or destruction of Senate Data upon order conclusion.
• Incident Notification: Mandates reporting of security incidents to the SAA.
• Personnel Security: Outlines requirements for contractor personnel, including background checks and eligibility.
• Non-Applicability: Specifies that only Federal law applicable to the U.S. Senate applies.
• Assignment: States that assignment is subject to Anti-Assignment statutes.
• Change in Control: Requires notification of changes in ownership.
• Government/Contractor Indemnification: Addresses indemnification clauses.
• Renewals: Rejects clauses for automatic renewals.
• Option to Extend the Term: Outlines the process for extending the order.
• Recovery for Fraud: Preserves the U.S. Government's right to recover for fraud.
• Warranty: States that delivered items are merchantable and fit for purpose, and these terms govern over contractor warranty terms.
• General: Designates communication channels and states the order constitutes the sole agreement.

This document is critical for understanding the legal and contractual framework of the Purchase Order. Bidders must review these clauses to understand their rights, responsibilities, and obligations, including those related to security, data protection, payment, termination, and dispute resolution. It also clarifies which terms from the contractor's own proposals or standard terms will be superseded or rejected.

Amendment / Modification

This document is an Addendum to Commercial Agreements that modifies a License Agreement between a contractor and the U.S. Senate, Office of the Sergeant at Arms (SAA). It outlines terms that are unacceptable to the SAA due to conflicts with Federal law, Senate Regulations, or SAA/Senate needs. These terms will be null and void and superseded by this Addendum and Senate Purchase Order clauses.

Key modifications and clarifications include:

• Unauthorized Obligations: Clauses requiring the SAA to pay future fees, penalties, interest, attorney fees, legal costs, or indemnify the contractor are unenforceable and deemed stricken.
• Third-Party Claims / Indemnification: Clauses giving the Contractor control over third-party claims (e.g., patent, copyright infringement) are modified. The Contractor shall indemnify the SAA against such claims, with the U.S. Department of Justice retaining control of litigation.
• Automatic Renewals: The SAA does not agree to automatic renewal provisions for licenses or software maintenance. Such renewals require prior express written SAA approval.
• Audit: Clauses granting the Contractor audit rights of SAA/Senate use of software are not permitted. The SAA may conduct a self-audit and provide results.
• Taxes and Fees: The SAA is not responsible for any taxes or additional fees beyond the agreed contract price, including late fees or termination fees.
• Incorporating other License Terms: Terms from other documents or websites do not bind the SAA unless submitted with the proposal. Third-party terms cannot be incorporated by reference without modification approval.
• Venue; Choice of Law: The agreement is governed by Federal law and Regulations. Any language subjecting the SAA to state or foreign law is deleted.
• Dispute Resolution: Mandatory arbitration is not agreed to. Disputes must be resolved per Senate Regulations. The Federal Tort Claims Act and applicable Federal Statute of Limitations apply. Contractors must proceed diligently with performance during disputes.
• Equitable or Injunctive Remedies: The SAA does not consent to equitable or injunctive relief, except as permitted by Federal law for copyright, trademark, or patent infringement.
• Unilateral Termination by Contractor: The Contractor cannot unilaterally terminate or suspend rights granted to the SAA. Recourse for alleged breach must follow Senate Regulations.
• Unilateral Modification: The Contractor cannot unilaterally change license terms. Material changes require a bilateral modification.
• Advertisement: Contractors cannot imply SAA approval or endorsement in advertising.
• Confidentiality: Contractors must maintain strict confidence of contract information and not use it except for internal evaluation.
• Data Protection After Contract Termination: Contractors must return or destroy all SAA/Senate information within 30 days of termination.
• Termination for Default/Convenience: Outlines SAA's rights and procedures for termination due to contractor default or for convenience, including payment limitations.
• Gratuities: Termination may occur if gratuities are offered to secure favorable treatment.
• Availability of Funds: Payment is contingent on the availability of appropriated funds.
• Assignment by Licensor: Assignment by the licensor is not permitted without SAA's prior approval, except for assignment of payment to a financial institution.

This Addendum modifies and supersedes specific clauses within the Contractor's License Agreement, as detailed in the sections above.

This document does not appear to directly alter proposal submission deadlines or evaluation factors for an existing solicitation. Instead, it clarifies and modifies the terms and conditions that will govern any resulting contract or license agreement.

Form / Attachment / Pricing Sheet

This document is an Original Equipment Manufacturer (OEM) Statement of Compliance regarding limitations on telecommunications equipment procurement. It serves to confirm compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, as amended by the Further Consolidated Appropriations Act, 2020 (P.L. 116-94).

• The OEM attests to compliance with the specified legislation.
• The legislation prohibits the acquisition of certain telecommunications equipment and high-impact or moderate-impact information systems, as defined by NIST SP 199.
• Requires the Name and Title of the Certifying Officer, their Signature, and the Date.

Bidders may be required to submit this form to demonstrate that the equipment or systems proposed for the opportunity comply with federal regulations concerning telecommunications equipment procurement. This ensures that the offered solutions do not include prohibited items or systems.

Form / Attachment / Pricing Sheet

This document is a pricing table for Solicitation 2026-R-065, issued by the U.S. Senate Office of the Sergeant at Arms (SAA). It is intended for Offerors to provide their quotation for the specified products or services on a Firm-Fixed-Price basis.

• Products/Services: The table includes a line item for "Secret Server Installed - Subscription User - Platinum T5-S Standard Support" from Delinea Inc.
• Quantity: 750 units.
• Pricing: Offerors must provide Unit Price and Total Price. The current listed total price is $0.0.
• Shipping: Shall be F.O.B. Destination, United States Senate, Washington, DC 20510. Shipping/handling charges must be identified separately.
• Quotation Basis: Offerors must state if the quotation is Open Market, or subject to a GSA Schedule/NASA SEWP/Other GWAC.
• Price Validity: Quotes must be valid until 07/01/2026.
• Mandatory Vendor Information: Fields for Company Name, Open Market/GSA/NASA SEWP status, TAX ID NO., DUNS or Unique Entity Identifier, Signature, and Printed Name/Title/Date are required.

This pricing table is critical for bidders to understand the specific item being procured, the quantity required, and the format for submitting their price quote. Bidders must complete all mandatory vendor information and ensure their pricing is valid until the specified date. Failure to comply with submission requirements may result in rejection of the quotation.

Solicitation / RFP / RFQ

This document provides instructions and requirements for submitting quotes in response to Request for Quotation 2026-R-065 for the U.S. Senate SAA Delinea Renewal.

• Offerors must complete and return the PRICING TABLE (Excel Worksheet) with mandatory vendor information.

• Include any applicable End User License Agreements (EULA) and referenced Contract Terms and Conditions.

• If EULA or Contract Terms are provided, sign and return the ADDENDUM TO COMMERCIAL AGREEMENTS (PDF).

• Resellers must provide a current statement from the Original Equipment Manufacturer (OEM) authorizing them to sell the product to the Federal Government in the USA.

• For telecommunications equipment or high-impact/moderate-impact information systems, provide an OEM STATEMENT OF COMPLIANCE certifying compliance with Section 208 of the Legislative Branch Appropriations Act, 2020.

• Provide Firm-Fixed-Prices on a F.O.B. Destination basis, net of shipping/handling charges.

• Quotations must include all applicable end user license agreements, contract terms, and conditions submitted in full text (searchable PDF).

• The award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Procurement is in accordance with Senate Procurement Regulations.

• Offerors may submit open market quotations or quotations under NASA SEWP, GSA Schedule, or other GWAC contracts.

• Submit quotes via e-mail to Holly_McDonald@saa.senate.gov with the subject line "2025-R-056 Delinea Renewal".

• Submission deadline: Wednesday, June 3, 2026, by 5 PM.

• Early submissions are encouraged.

• E-mails without the RFQ Number in the subject line may not be accepted.

• The SAA reserves the right to reject quotations if any required RFQ line items are missing or differ from specifications.

• Offerors must have an active registration in the System for Award Management (SAM) database.

• Supply of products from foreign distributors or channels is not acceptable.

• Statement of Compliance provided by a non-U.S. company is not acceptable.

• The SAA will not provide debriefings.

• This request does not commit the SAA to pay any costs incurred in preparation or submission, nor to purchase or contract for any item.