U.S. Senate Google Cloud Services

Solicitation / RFP / RFQ

This document provides instructions and requirements for submitting quotes in response to Request for Quotation (RFQ) 2026-R-030 for Google Cloud Services (Renewal).

• Submit signed PRICING TABLE (Excel Worksheet) with mandatory vendor information.

• Include any applicable End User License Agreements (EULA) and referenced Contract Terms and Conditions.

• If EULA or Contract Terms are provided, sign and return the ADDENDUM TO COMMERCIAL AGREEMENTS (PDF).

• Resellers must provide a current statement from the Original Equipment Manufacturer (OEM) authorizing the sale of the product to the Federal Government in the USA.

• For telecommunications equipment, return an OEM STATEMENT OF COMPLIANCE, signed by the OEM, certifying compliance with Section 208 of the Legislative Branch Appropriations Act, 2020.

• Provide Firm-Fixed-Prices on a F.O.B. Destination basis, net of shipping/handling charges.

• Quotations must include all applicable end user license agreements, contract terms, and conditions submitted in full text (searchable PDF).

• The award will be made on a Lowest Price Technically Acceptable basis.

• Submit quotes via e-mail to Acquisitions@saa.senate.gov with subject line “ATTN: Charles Blalock RFQ 2026-R-030”.

• Submission deadline: February 13, 2026, by 12:00pm EST. Early submissions are encouraged.

• Quotations missing required RFQ line items or differing from specifications may be rejected.

• This request does not commit the SAA to pay any costs incurred in preparation or to purchase any item.

• Offerors must have an active registration in the System for Award Management (SAM) database (https://www.sam.gov/).

• Resellers must supply products directly from the OEM or authorized distributors within the USA.

• Compliance with Section 208 of the Legislative Branch Appropriations Act, 2020 is required for certain telecommunications equipment and information systems.

• Offerors may submit open market quotations or quotations in accordance with NASA SEWP, GSA Schedule, or other GWAC contracts.

• The SAA reserves the right to reject any quotation if any required RFQ line items are missing or differ from specifications.

• The SAA will not provide debriefings.

• The OEM is encouraged to sign the ADDENDUM TO COMMERCIAL AGREEMENTS.

Form / Attachment / Pricing Sheet

This document is a pricing table for Request for Quotation (RFQ) 2026-R-030 issued by the U.S. Senate Office of the Sergeant at Arms (SAA). It outlines the products and services for which the SAA requests quotations.

• Products/Services: Includes Google Cloud Platform access, Google Workspace Enterprise Plus, and Gemini Code Assist.
• Pricing Basis: Firm-Fixed-Price.
• Shipping: F.O.B. Destination, United States Senate, Washington, DC 20510. Shipping/handling charges must be identified separately.
• Quote Validity: Prices must be valid until 06/20/2025.
• Period of Performance: 06/20/2026 to 06/19/2027.
• Mandatory Vendor Information: Requires Company Name, Open Market/GSA/NASA SEWP status, TAX ID NO., and DUNS or Unique Entity Identifier.

Bidders must use this table to provide their firm-fixed prices for the specified line items. The pricing is for the period of performance from June 20, 2026, to June 19, 2027. Offerors must also complete the mandatory vendor information section and ensure their quotes are valid until the specified date. Failure to comply with submission requirements may result in rejection of the quotation.

Form / Attachment / Pricing Sheet

This document outlines the standard "Purchase Order Clauses" that apply to this specific Purchase Order. It details the terms and conditions that govern the agreement between the Senate and the Contractor.

• Authority: Identifies the Sergeant at Arms (SAA) Contracting Officer as the administrator and outlines the process for modifications.
• Order of Precedence: Establishes the hierarchy of documents in case of conflict, prioritizing the Pricing Table and Scope of Work over Contractor Specific Terms.
• Security: Requires Contractor compliance with all Senate security regulations.
• Acceptance: Grants the SAA the right to inspect and evaluate goods/services, with the ability to require correction or re-performance.
• Incorporating other Terms by Reference: Rejects any terms referenced by hyperlink or in other documents unless submitted in full text with the quotation.
• Price: States that price reductions are effective upon offer, but increases require mutual agreement.
• Taxes: Clarifies that the U.S. Senate is tax-exempt.
• Changes: Outlines the process for modifications and change orders.
• Payment and Invoicing: Details invoicing procedures, required invoice content, and payment timelines.
• Advertising: Rejects clauses referencing advertising and restricts promotional activities.
• Gratuities: Outlines grounds for termination due to gratuities.
• Conflict of Interest: Requires the Contractor to warrant no conflicts of interest.
• Termination: Covers termination for cause and convenience.
• Excusable Delay: Defines conditions for excusable delays.
• Disputes: Rejects Contractor-specific dispute resolution clauses, mandating adherence to U.S. Senate Procurement Regulations.
• Senate Data Protection: Defines terms related to Senate data and outlines protection and notification requirements.
• Cybersecurity: Requires the Contractor to take reasonable steps to protect IT assets and data.
• Data Transfer: Mandates secure treatment of Senate Data and prohibits transfer to unauthorized third parties.
• Artificial Intelligence Training: Reserves rights for the Senate regarding AI training using Senate data.
• Data Return: Specifies requirements for returning or destroying Senate Data upon order conclusion.
• Incident Notification: Outlines procedures for reporting security incidents.
• Personnel Security: Details requirements for contractor personnel, including background checks.
• Non-Applicability: Specifies that only Federal law applicable to the U.S. Senate applies.
• Assignment: Governs assignment rights.
• Change in Control: Requires notification of ownership changes.
• Government Indemnification: Addresses indemnification.
• Contractor Indemnities: Rejects certain contractor indemnity clauses.
• Renewals: Rejects clauses for automatic renewals.
• Option to Extend the Term: Outlines the process for extending the order.
• Recovery for Fraud: Preserves the U.S. Government's right to recover for fraud.
• Warranty: States contractor warranty terms.
• General: Designates the sole agreement and communication channels.

This document is crucial for any potential bidder as it defines the fundamental contractual obligations, rights, and restrictions that will govern the performance of the work. It clarifies the order of precedence for contract documents, payment terms, security requirements, data protection, and termination clauses, all of which are critical for understanding the overall risk and operational framework of the opportunity.

Amendment / Modification

This document is an Addendum to Commercial Agreements that modifies a License Agreement between a contractor and the U.S. Senate, Office of the Sergeant at Arms (SAA). It clarifies terms that are unacceptable to the SAA due to conflicts with Federal law, Senate Procurement Regulations, or SAA/Senate needs. The terms in this Addendum and Senate Purchase Order clauses supersede any conflicting terms in the original License Agreement.

Key modifications and clarifications include:

• Unauthorized Obligations: Clauses requiring the SAA to pay future fees, penalties, interest, attorney fees, legal costs, or indemnify the contractor are unenforceable and deemed stricken.
• Third-Party Claims / Indemnification: Clauses giving the Contractor control over claims involving third-party intellectual property infringement are modified. The Contractor shall indemnify and hold harmless the SAA from such claims, with the SAA participating in defense under the control of the U.S. Department of Justice.
• Automatic Renewals: The SAA does not agree to automatic renewal provisions for licenses or software maintenance. Renewals require prior express written SAA approval.
• Audit: Clauses granting the Contractor the right to audit SAA use of software are not permitted for security reasons. The SAA may conduct a self-audit and provide results.
• Taxes and Fees: The SAA is not responsible for any taxes or additional fees beyond the agreed contract price, including late fees or termination fees.
• Incorporating Other License Terms: Terms from other documents or websites are not binding unless submitted with the proposal. Third-party terms cannot be incorporated by reference after award without bilateral modification.
• Venue; Choice of Law: The agreement is governed by Federal law and Regulations. Any language subjecting the SAA to state or foreign law is deleted. Dispute resolution must follow Federal law and Regulations; mandatory arbitration is not agreed to.
• Dispute Resolution: Disputes must be resolved according to Part 4 of the Regulations. Binding arbitration is not utilized. Claims are determined under the Federal Tort Claims Act. Contractors must proceed diligently with performance while disputes are pending.
• Equitable or Injunctive Remedies: The SAA does not consent to clauses granting equitable or injunctive relief, except as permitted by Federal law for copyright, trademark, or patent infringement.
• Unilateral Termination by Contractor: The Contractor cannot unilaterally terminate or suspend rights granted to the SAA. Recourse for alleged breach must follow the Regulations.
• Unilateral Modification: The Contractor cannot unilaterally change license terms. Material changes require a bilateral modification.
• Advertisement: Contractors cannot use SAA contracts in advertising to imply endorsement or superiority.
• Confidentiality: Contractors must protect contract information and not use it except for internal evaluation.
• Data Protection After Contract Termination: Upon termination, contractors must return or destroy SAA/Senate information within 30 days.
• Termination for Default/Convenience: Outlines SAA's rights for termination due to contractor failure or for convenience, including payment limitations.
• Gratuities: The SAA may terminate the contract if gratuities are offered to secure favorable treatment.
• Availability of Funds: Payment is contingent upon the availability of appropriated funds.
• Assignment by Licensor: Assignment of SAA contracts requires prior SAA approval, except for assignment of payment to a financial institution.

This Addendum modifies and supersedes specific clauses within the original License Agreement.

Bidders must acknowledge and agree to the terms of this Addendum. If awarded a contract, the bidder agrees to abide by these provisions. This document clarifies the terms under which the SAA will enter into agreements, impacting how vendors should structure their proposals and understand their obligations and the SAA's limitations.

Form / Attachment / Pricing Sheet

This document is an Original Equipment Manufacturer (OEM) Statement of Compliance regarding the limitation on telecommunications equipment procurement. It serves to confirm the OEM's adherence to specific federal regulations.

• The statement confirms compliance with Section 208 of the Legislative Branch Appropriations Act, 2020 (P.L. 116-94).
• This act prohibits the acquisition of certain telecommunications equipment and high-impact or moderate-impact information systems.
• Compliance is defined according to the National Institute of Standards and Technology's (NIST) Federal Information Processing Standard Publication 199.
• The form requires the Name and Title of a Certifying Officer, their Signature, and the Date.

Bidders may need to obtain and submit this completed form to demonstrate that the telecommunications equipment or systems they are proposing are compliant with the specified federal regulations. This is crucial for opportunities involving such equipment or systems.