U.S. Senate Hair Care Point-of-Sale System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Senate, Office of the Sergeant at Arms (SAA) is seeking a Hair Care Point-of-Sale (POS) System through Request for Quotation (RFQ) 2026-R-007. This opportunity is for a business application off-the-shelf software solution, including enterprise-level capabilities for mission and business operational support. The contract will be awarded on a best value (trade-off) basis. Quotes are due by March 16, 2026, at 12:00 PM EST.
Scope of Work
The SAA requires a comprehensive Hair Care POS System, including software, data migration, reporting customization, integration services, and ongoing maintenance/technical support. Key specifications include extensive requirements for general system functionality, self-service interfaces, calendar management, administrator and user rights, workflow creation, inventory management, reporting, and integration with systems like Office 365, QuickBooks, and payment processing. The system must meet minimum requirements, with desired optional features also considered.
Contract & Timeline
- Opportunity Type: Solicitation (Request for Quotation - RFQ 2026-R-007)
- Agency: The Legislative Branch, U.S. Senate Sergeant at Arms
- Product Service Code: 7A21 (Business Application Off The Shelf Software)
- Set-Aside: None specified. Offerors may submit open market quotations or through NASA SEWP, GSA Schedule, or other GWAC contracts.
- Published Date: March 3, 2026
- Questions Due: March 6, 2026, 5:00 PM ET
- Quotes Due: March 16, 2026, 12:00 PM EST
- Contract Type: Firm-Fixed-Price, with pricing required for a base year and option years.
Submission & Evaluation
Offerors must submit quotes via email to Acquisitions@saa.senate.gov with the subject line "ATTN: Charles Blalock, 2026-R-007". Required documents include a signed PRICING TABLE (Excel Worksheet) with mandatory vendor information, applicable End User License Agreements (EULA), and a signed ADDENDUM TO COMMERCIAL AGREEMENTS. Resellers must provide an OEM authorization statement. If offering telecommunications equipment or high/moderate-impact information systems, an OEM STATEMENT OF COMPLIANCE for Section 208 of the Legislative Branch Appropriations Act, 2020, is required.
Evaluation will consider technical capability, proposed price (including list price, optional items, and maintenance), and past performance of similar products/services from the past three years. Offerors must have an active SAM registration. The SAA reserves the right to reject quotes that fail to meet requirements or are cursory.
Key Contractual Considerations
The SAA's Purchase Order Clauses and Addendum to Commercial Agreements will govern the contract, superseding conflicting vendor terms. Notable provisions include:
- SAA is tax-exempt and not liable for future fees, penalties, or interest.
- Automatic renewals are not agreed to.
- Federal law and Senate Regulations govern disputes; mandatory arbitration is not accepted.
- Strict requirements for Senate Data Protection, including no transfer outside the US, SAA rights regarding AI training, and secure data return/destruction upon termination.
- Contractor indemnification of the SAA for third-party claims.
- Requirement for personnel security and background checks.
- No unilateral termination or modification by the Contractor.
Bidders must carefully review these documents to understand the fundamental contractual obligations and ensure compliance.