U.S. Senate Oracle Support Renewal

Form / Attachment / Pricing Sheet

This document, titled "Purchase Order Clauses," outlines the standard terms and conditions that apply to a Purchase Order issued by the Sergeant at Arms (SAA) Contracting Officer. It details the authority under which the order is issued, the order of precedence for incorporated documents, and various clauses governing the contractor's responsibilities and the SAA's rights.

• Authority: Defines the issuing authority and the process for modifications.
• Order of Precedence: Establishes the hierarchy of documents (Pricing Table, SOW, Clauses, etc.) in case of conflict.
• Security: Requires contractor compliance with Senate security regulations.
• Acceptance: Outlines the SAA's right to inspect and reject non-conforming goods/services.
• Incorporating other Terms by Reference: Rejects terms referenced by hyperlink or in other documents unless submitted in full text.
• Price: Governs price changes, requiring mutual agreement for increases.
• Taxes: States the U.S. Senate is tax-exempt.
• Changes: Allows the Contracting Officer to make changes via modification or change order.
• Payment and Invoicing: Details invoicing procedures, required invoice content, and payment timelines, noting the SAA is not bound by vendor invoice due dates and does not pay state/local sales taxes, late fees, or interest.
• Advertising: Rejects clauses referencing advertising and restricts promotional use of Senate work.
• Gratuities: Outlines termination for offering gratuities.
• Conflict of Interest: Requires contractor disclosure of potential conflicts.
• Termination for Cause/Convenience: Defines conditions for contract termination.
• Excusable Delay: Addresses delays beyond the contractor's control.
• Disputes: Specifies that disputes will be decided per U.S. Senate Procurement Regulations and applicable Federal law.
• Senate Data Protection: Details definitions and requirements for protecting Senate data, including notification procedures for legal or investigative processes.
• Privacy and Confidentiality: Outlines contractor obligations regarding confidential information, including notification of breaches and non-disclosure.
• Cybersecurity: Requires contractors to take reasonable steps to protect IT assets and data.
• Data Transfer: Mandates secure treatment of Senate Data and no transfer outside the U.S.
• Artificial Intelligence Training: Reserves rights for the Senate regarding the use of Senate data for AI training.
• Data Return: Requires return or destruction of Senate Data upon order conclusion.
• Incident Notification: Mandates reporting of security incidents.
• Personnel Security: Details requirements for contractor personnel, including background checks and eligibility.
• Non-Applicability: Clarifies that only Federal law applicable to the U.S. Senate applies.
• Assignment, Change in Control, Government Indemnification, Contractor Indemnities, Renewals: Rejects or modifies specific contractor-proposed terms.
• Option to Extend the Term of the Order: Outlines procedures for extending the order.
• Recovery for Fraud: Preserves the U.S. Government's right to recover for fraud.
• Warranty: Defines warranty terms.
• General: Designates communication channels and states the order constitutes the sole agreement.

This document is crucial for any bidder as it defines the legal and contractual framework governing the purchase order. It clarifies the order of importance for various contract documents, payment terms, invoicing procedures, data security and privacy requirements, and grounds for termination. Bidders must understand these clauses to ensure compliance and to accurately assess their obligations and the government's rights. Specific rejections of certain contractor-proposed terms (e.g., hyperlinks, automatic renewals, certain indemnities) are also important for bidders to note.

Amendment / Modification

This document is an Addendum to Commercial Agreements that modifies a License Agreement between a contractor and the U.S. Senate, Office of the Sergeant at Arms (SAA). It clarifies terms that are unacceptable to the SAA due to conflicts with Federal law, Senate Regulations, or SAA needs. Key modifications include:

• Unauthorized Obligations: Clauses requiring the SAA to pay future fees, penalties, interest, attorney fees, legal costs, or indemnify the contractor are unenforceable and deemed stricken.
• Third-Party Claims / Indemnification: Clauses giving the Contractor control over claims involving third-party intellectual property infringement are modified. The Contractor must indemnify and hold harmless the SAA from such claims, with the SAA's participation in defense controlled by the U.S. Department of Justice.
• Automatic Renewals: The SAA does not agree to automatic renewal provisions for licenses or software maintenance. Such renewals require prior express written SAA approval.
• Audit: Clauses granting the Contractor the right to audit the SAA's use of software licenses are not permitted. The SAA may conduct a self-audit.
• Taxes and Fees: The SAA is not responsible for any taxes or additional fees beyond the agreed contract price.
• Incorporating Terms by Reference: Terms from other documents or websites are not binding unless submitted with the proposal. Third-party terms cannot be incorporated by reference after award without bilateral modification.
• Venue; Choice of Law: The agreement is governed by Federal law and Regulations. State or foreign law provisions are deleted.
• Dispute Resolution: Mandatory arbitration is not agreed to. Disputes must be resolved per Senate Regulations. Binding arbitration is not utilized. Claims are determined under the Federal Tort Claims Act.
• Equitable or Injunctive Remedies: The SAA does not consent to equitable or injunctive relief, except as permitted by Federal law for copyright, trademark, or patent infringement.
• Unilateral Termination by Contractor: The Contractor cannot unilaterally terminate or suspend rights granted to the SAA. Recourse for alleged breach must follow Senate Regulations.
• Unilateral Modification: The Contractor cannot unilaterally change license terms. Material changes require a bilateral modification.
• Advertisement: The Contractor cannot reference SAA contracts in advertising in a way that implies SAA approval or endorsement.
• Confidentiality: The Contractor must protect contract information and not use it except for internal evaluation.
• Data Protection After Contract Termination: Contractor must return or destroy SAA information within 30 days of termination.
• Termination for Default/Convenience: Outlines SAA's rights for termination due to contractor default or for convenience.
• Gratuities: Termination for default may occur if gratuities are offered to secure favorable treatment.
• Availability of Funds: Payment is contingent on the availability of appropriated funds.
• Assignment by Licensor: Assignment of SAA contracts requires prior SAA approval, except for payment assignment to financial institutions.

This Addendum modifies various clauses typically found in commercial license agreements, including but not limited to those related to obligations, claims, renewals, audits, taxes, dispute resolution, termination, and assignment.

This document does not appear to be a solicitation and therefore does not directly impact proposal submission deadlines or evaluation criteria. However, it clarifies the terms and conditions under which the SAA will enter into agreements, which bidders should consider when preparing their proposals or understanding the contract terms upon award.

Solicitation / RFP / RFQ

This document provides instructions and requirements for submitting quotes in response to Request for Quotation 2026-R-057 for U.S. Senate SAA Oracle Support Renewal.

• Offerors must sign and return the PRICING TABLE (Excel Worksheet) with completed vendor information.

• Include any applicable End User License Agreements (EULA) or referenced Contract Terms and Conditions.

• If EULA or Contract Terms are provided, sign and return the ADDENDUM TO COMMERCIAL AGREEMENTS (PDF).

• Resellers must provide a current statement from the Original Equipment Manufacturer (OEM) authorizing the sale of the product to the Federal Government in the USA.

• For telecommunications equipment or high-impact/moderate-impact information systems, provide an OEM STATEMENT OF COMPLIANCE, signed by the OEM, certifying compliance with Section 208 of the Legislative Branch Appropriations Act, 2020.

• Provide Firm-Fixed-Prices on a F.O.B. Destination basis, net of shipping/handling charges.

• Quotations must include all applicable end user license agreements, contract terms and conditions, or terms offerors use in sales to government agencies. Terms referenced as hyperlinks or in other documents are not applicable unless submitted in full text, searchable PDF.

• The award will be made on a Lowest Price Technically Acceptable basis.

• The contract will be governed by attached PURCHASE ORDER CLAUSES and ADDENDUM TO COMMERCIAL AGREEMENTS (if applicable), and GWAC terms and conditions (if applicable).

• Submit quotes via e-mail to Holly_McDonald@saa.senate.gov with the subject line "2025-R-057".

• Submission deadline: 12 PM on Monday, May 18, 2026. Early submissions are encouraged.

• E-mails not referencing the RFQ Number in the subject line may not be accepted.

• Offeror must have an active registration in the System for Award Management (SAM) database and provide its DUNS or Unique Entity Identifier.

• The SAA reserves the right to reject quotations missing required RFQ line items or differing from specifications.

• No specific set-aside information is provided in this document.

• The SAA will not provide debriefings.

• This procurement is in accordance with Senate Procurement Regulations.

• Offerors may submit an open market quotation or a quotation in accordance with NASA SEWP, GSA Schedule, or other GWAC contracts.

Form / Attachment / Pricing Sheet

This document is a pricing table for Solicitation 2026-R-057, issued by the U.S. Senate Office of the Sergeant at Arms (SAA). It requires offerors to provide firm-fixed-price quotations for specified products or services.

• The table lists line items for Oracle software products, including Enterprise Edition, Diagnostics Pack, Advanced Security, Tuning Pack, and Audit Vault and Database Firewall.
• Quantities and unit of measure are specified for each line item.
• Offerors must provide Unit Price and Total Price for each item.
• All prices are to be in USD.
• Shipping is to be F.O.B. Destination, United States Senate, Washington, DC 20510. Any shipping/handling charges must be identified separately.
• Offerors must indicate if their quotation is Open Market or subject to a GSA Schedule/NASA SEWP/Other GWAC.
• Mandatory vendor information includes Company Name, Open Market/GSA/NASA SEWP status, TAX ID NO., and DUNS or Unique Entity Identifier.
• A signature and printed name/title/date are required.

This pricing table is essential for bidders to prepare their quotations. It details the specific Oracle products and quantities required, the basis for pricing (Firm-Fixed-Price), shipping terms, and required vendor information. Bidders must complete this table accurately to comply with the solicitation requirements. Price quotes must be valid until 06/01/2026. The Period of Performance for the items is 05/20/2025 to 05/19/2026. Note that all listed Unit Prices and Total Prices are currently $0.0.

Form / Attachment / Pricing Sheet

This document is an Original Equipment Manufacturer (OEM) Statement of Compliance regarding limitations on telecommunications equipment procurement. It serves to confirm the OEM's compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, and the Further Consolidated Appropriations Act, 2020 (P.L. 116-94).

• The statement confirms compliance with legislation prohibiting the acquisition of certain telecommunications equipment and high-impact or moderate-impact information systems.
• Compliance is defined according to security categorization standards in NIST Federal Information Processing Standard Publication 199.
• The form requires the Name and Title of a Certifying Officer, their Signature, and the Date.

Bidders may be required to submit this completed form as part of their proposal to demonstrate compliance with federal regulations concerning telecommunications equipment procurement. It indicates a specific regulatory requirement that may affect the products or services offered.