USAFA Farish Recreation Area Summer Caretaker Services

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the FY26 Farish Recreation Area Summer Caretaker Services (FA700026Q0032).

• Peak Occupancy: The area can accommodate 204 guests, with details on campsites, cabins, and other accommodations added to PWS Section 1.1.
• Personnel: The contract is intended for a primary caretaker (individual or couple) residing on-site. A pre-approved replacement is required for absences (PWS Section 2.4). A team-based shift approach is not the intended model.
• Pricing: Offerors must provide a firm-fixed-price for the complete service as described in the PWS, not based on hourly rates.
• Security Equipment: The Government will provide checklists, logs, and a vehicle placard. Contractors must provide their own personal equipment like flashlights and appropriate attire. Personal security equipment is not provided by the Government.
• Incumbent Contractor: The previous award number is FA700022C0019 for this seasonal requirement (May-October).
• Background Check: A "local background check" from a local police station is a non-negotiable requirement for all potential contractors, and substitutions will not be accepted.
• Submittal Format: Preferred formats are .pdf or .doc. Factors 1 and 2 can be in the same document, but Factor 3 (Price) and any pricing information must be submitted separately.

Clarifications have been incorporated into the Performance Work Statement (PWS) in various sections (1.1, 2.1.3, 2.2.1, 2.4, 6.4, 6.5, 6.6). The submittal requirements and format have been clarified, and the non-negotiable nature of the background check requirement has been emphasized.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal services to provide facility support, surveillance, and security for the United States Air Force Academy (USAFA) Farish Recreation Area located in Woodland Park, Colorado. The contract aims to ensure the safety and compliance of guests and the security of government property during non-business hours.

• Provide on-site security presence during non-business hours (6:00 p.m. to 8:00 a.m. daily).

• Conduct routine surveillance and security checks of facilities and grounds.

• Ensure guest compliance with area regulations (state, USAFA, DoW, and local).

• Provide essential guest services, including after-hours check-in and customer support.

• Perform initial response and notification for emergencies.

• Maintain government property and ensure guest safety.

• Perform routine grounds maintenance adjacent to the RV site.

• 95% of daily checks (morning and nightly) completed on time.

• All documented rule violations addressed appropriately.

• Availability for late check-ins and guest assistance during on-site hours (95% of the time).

• No substantial complaints from guests or staff regarding conduct.

• 100% of emergency property issues (theft/damage) reported immediately.

• 100% of non-emergency maintenance issues reported within 24 hours of discovery.

• Immediate response to 100% of emergency situations; notification to Farish Management within 12 hours.

• Correct prioritization of 911 notifications.

• Base Year: May 1, 2026 - October 18, 2026

• Option Year 1: May 1, 2027 - October 17, 2027

• Option Year 2: May 1, 2028 - October 15, 2028

• Location: Farish Recreation Area, United States Air Force Academy, Woodland Park, Colorado.

• Contractor personnel must be at least 18 years of age.

• Local background check and negative drug test required within two weeks of award.

• Current CPR and First Aid certification required.

• Valid state-issued driver's license required.

• Contractor must provide their own mobile home or RV for on-site residency.

• Contractor must provide a personal vehicle for transportation and facility checks.

• Liability insurance for personal property (RV, vehicle) required.

• Contractor must be physically capable of performing duties in various weather and terrain conditions.

• Contractor is responsible for providing their own protective clothing and footwear.

• Absences require advance approval and a qualified replacement.

• Other employment is permitted if it does not interfere with contract duties.

• Contractor is prohibited from collecting fees or handling cash transactions.

• Government-furnished property includes an RV site, lawn maintenance equipment, checklists, logs, reporting documents, a wireless doorbell, and a magnetic vehicle placard.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personnel services to provide facility support, surveillance, and security for the Farish Recreation Area at the United States Air Force Academy (USAFA) in Woodland Park, Colorado.

• Provide on-site security presence during non-business hours.

• Conduct routine checks of facilities and grounds.

• Ensure guest compliance with area regulations (state, USAFA, DoW, and local).

• Provide essential guest services, including after-hours check-in and customer support.

• Provide initial response and notification for emergencies.

• Base Year: May 1, 2026 – October 18, 2026

• Option Year 1: May 1, 2027 – October 17, 2027

• Option Year 2: May 1, 2028 – October 15, 2028

• Location: Farish Recreation Area, Woodland Park, Colorado.

• On-site daily (Sunday-Saturday) from 6:00 p.m. to 8:00 a.m. local time.

• Mandatory orientation and training during the first week of performance (normal business hours).

• Work on all Federal Holidays within the period of performance.

• Personnel Qualifications: At least 18 years of age, clear background check, negative drug test, current CPR/First Aid certification, valid driver's license, and professional conduct.

• Contractor-Furnished Property: Mobile home or RV (fits 50-foot pad), personal vehicle, and liability insurance.

• Physical Requirements: Capable of performing duties in various weather conditions, over uneven terrain, and involving physical activities like walking, hiking, lifting, and pushing.

• Duties: Daily surveillance (morning and nightly checks), guest compliance and rule enforcement, guest services (late check-ins, directions, answering questions), property and equipment safeguarding, and key control.

• Incident & Emergency Response: Awareness of hazards (weather, terrain, human activity, wildlife), emergency notification procedures (911, Farish Management), and emergency authority to take necessary actions.

• Government-Furnished Support: RV site with utilities, access to lawn equipment, checklists, logs, reporting documents, wireless doorbell, and magnetic vehicle placard.

• On-Site Residency Terms: Routine grounds maintenance around RV site, adherence to rules for family, guests, and visitors. No collecting fees or handling cash. No subletting.

• 95% of daily checks completed on time.

• 95% of nightly check-ins completed within 10 minutes of closing.

• 100% of documented guest complaints about availability addressed.

• Routine maintenance needs and property damage reported in a timely manner.

• 100% of emergency situations responded to immediately, with Farish Management alerted within 12 hours.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal services to provide facility support, surveillance, and security for the Farish Recreation Area at the United States Air Force Academy (USAFA) in Woodland Park, Colorado.

• Provide on-site security presence during non-business hours.

• Conduct routine checks of facilities and grounds.

• Ensure guest compliance with area regulations (state, USAFA, DoW, and local).

• Provide essential guest services, including after-hours check-in and customer support.

• Provide initial response and notification for emergencies.

• 95% of daily checks (Morning and Nightly) completed on time per the Daily Checklist.

• 95% of the time, check in with the manager within 10 minutes of closing for nightly lists.

• 100% of documented guest complaints about availability are addressed.

• Routine maintenance needs and property damage reported in a timely manner.

• 100% of emergency situations responded to immediately upon notification; Farish Management alerted within 12 hours.

• Base Year: 1 May 2026 – 18 October 2026

• Option Year 1: 1 May 2027 – 17 October 2027

• Option Year 2: 1 May 2028 – 15 October 2028

• On-site daily (Sunday – Saturday) from 6:00 p.m. to 8:00 a.m. local time.

• Personnel Qualifications: Must be at least 18 years old, possess a "Local Background Check," pass a urine drug test, maintain current CPR and First Aid certifications, and hold a valid state-issued driver's license. Professional conduct is required.

• Contractor-Furnished Property: Requires a mobile home or RV suitable for living (fitting a 50-foot pad) and a personal vehicle. Liability insurance for personal property is mandatory.

• Physical Requirements: Must be capable of performing duties including walking over uneven terrain, in various weather conditions, climbing stairs, and lifting/pushing.

• Absences and Replacements: Replacements must be qualified and approved by Farish Management at least five (5) business days in advance.

• Limitations on Other Employment: Other employment is permitted only if it does not interfere with PWS duties.

• On-Site Residency: Includes terms for grounds maintenance, occupancy, family, utilities, and guest/visitor management. Personal fertilizers/herbicides are prohibited. Pets require Government approval.

• Emergency Response: Contractor must be aware of hazards (weather, terrain, human activity, wildlife) and follow specific notification and reporting procedures for emergencies. Cellular service is limited.

• Government-Furnished Support: Includes an RV site with hookups, access to lawn maintenance equipment, checklists, logs, reporting documents, a wireless doorbell, and a magnetic vehicle placard.

Form / Attachment / Pricing Sheet

This document contains standard clauses incorporated by reference for Nonappropriated Fund (NAF) contracts. It outlines various prohibitions and requirements that contractors must adhere to.

• NFC-203-7001: Prohibition on Persons Convicted of Fraud or Other Defense-Contract Felonies (JAN 2023): Prohibits individuals convicted of fraud or other felonies related to DoD contracts from serving in management, supervisory, or advisory capacities on the contract. It also details definitions, waiver procedures, and potential criminal penalties.
• NFC-204-23: Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023): Prohibits the use of Kaspersky Lab covered articles by the NAFI and in contract performance. It outlines reporting requirements for identified Kaspersky Lab covered articles.
• NFC-204-25: Prohibition for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021): Prohibits the procurement or use of certain telecommunications and video surveillance equipment and services, particularly those produced by specified Chinese companies or entities connected to the government of a covered foreign country. It defines covered telecommunications equipment/services and critical technology, and outlines reporting requirements.
• NFC-204-27: Prohibition on a ByteDance Covered Application (JUN 2023): Prohibits the presence or use of the social networking service TikTok or similar ByteDance applications on executive agency information technology.
• NFC-204-7000: Disclosure of Information (OCT 2016): Requires contractors to obtain written approval before releasing unclassified information pertaining to the contract or related programs.
• NFC-204-7009: Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (JAN 2023): Sets forth restrictions on the use and disclosure of information obtained from third-party cyber incident reporting.
• NFC-204-7012: Safeguarding Covered Defense Information and Cyber Incident Reporting (JAN 2023): Establishes requirements for providing adequate security on covered contractor information systems and reporting cyber incidents.
• NFC-222-19: Child Labor-Cooperation with Authorities and Remedies (FEB 2024): Addresses the prohibition of forced or indentured child labor in the supply chain and outlines cooperation with authorities and remedies for violations.
• NFC-222-20: Contracts for Materials, Supplies, Articles, and Equipment (JUN 2020): Incorporates stipulations regarding minimum wages and fringe benefits for employees working on contracts for materials, supplies, articles, and equipment.
• NFC-222-35: Equal Opportunity for Veterans (JUN 2020): Requires contractors to abide by equal opportunity clauses and take affirmative action to employ and advance qualified protected veterans.
• NFC-222-41: Service Contract Labor Standards (AUG 2018): Outlines labor standards for service contracts, including compensation, safe working conditions, and record-keeping requirements.
• NFC-223-3: Hazardous Materials Identification and Material Safety Data (FEB 2021): Requires contractors to list hazardous materials to be delivered and submit Material Safety Data Sheets (MSDS).
• NFC-225-11: Buy American-Construction Materials Under Trade Agreements (NOV 2023): Implements the Buy American Act, providing a preference for domestic construction materials, with waivers for WTO GPA and Free Trade Agreements.
• NFC-225-7002: Qualifying Country Sources as Subcontractors (MAR 2022): Addresses restrictions on competing for subcontracts with qualifying country sources or U.S. sources.
• NFC-225-7036: Buy American-Free Trade Agreements-Balance of Payments Program (JAN 2023): Details requirements for domestic and designated country construction materials, including definitions and exceptions.
• NFC-227-7013: Rights in Technical Data-Noncommercial Items (MAR 2023): Defines terms related to technical data and computer software, and outlines the government's rights in such data.
• NFC-227-7014: Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation (MAR 2023): Defines terms related to computer software and documentation and outlines the government's rights.
• NFC-228-3: Workers' Compensation Insurance (Defense Base Act) (JUL 2014): Requires contractors to provide for payment of disability, medical, and death benefits to employees and their survivors.
• NFC-239-7010: Cloud Computing Services (JAN 2023): Sets forth security requirements for cloud computing services, including data location, access limitations, and cyber incident reporting.
• NFC-242-15: Stop Work Order (AUG 1989): Outlines the process and implications of a stop-work order issued by the Contracting Officer.
• NFC-243-1: Changes-Fixed Price (AUG 1987): Allows the Contracting Officer to make changes within the general scope of the contract and outlines procedures for equitable adjustments.

This document is critical for bidders as it contains numerous standard clauses that will be incorporated into any resulting contract. Understanding these clauses is essential for compliance and for accurately assessing the requirements and obligations of the contract. Key areas include prohibitions on certain technologies and entities, data rights, labor standards, Buy American Act requirements, and cyber incident reporting. Bidders must review these clauses to ensure their proposals and subsequent performance will meet all contractual obligations.

Solicitation / RFP / RFQ

This solicitation seeks non-personal services for a summer caretaker at the Farish Recreation Area, located in Woodland Park, CO. The procurement is funded by Non-Appropriated Funds (NAF) and is subject to DAFMAN 64-119. The services will support the military community and do not involve federal tax dollars.

• Provide surveillance, security, and after-hours guest support.

• Conduct routine facility checks.

• Ensure guest compliance with regulations.

• Provide after-hours check-in support.

• Offer initial response and notification for emergencies.

• The complete requirements are detailed in Attachment 1 - Performance Work Statement (PWS).

• Contract Type: Firm-fixed-price.

• Period of Performance (PoP):

  • Base Year: May 1, 2026 – October 18, 2026
  • Option Year 1: May 1, 2027 – October 17, 2027
  • Option Year 2: May 1, 2028 – October 15, 2028

• Government-Furnished Property: One (1) RV site (50-foot pad) with water, sewage, and electrical hookups.

• Contractor-Furnished Property: Mobile home or RV, personal vehicle, and liability insurance.

• Quote Submission Deadline: April 13, 2026, by 3:00 p.m. MDT.

• Questions Deadline: April 7, 2026, by 3:00 p.m. MDT.

• Submission Method: Electronic to tammy.martin.6@us.af.mil.

• Quote Package Components:

  • Factor 1 - Technical: Written response to questionnaire (max 2 pages) and resume.
  • Factor 2 - Past Performance: Information on up to three (3) similar contracts within the last 10 years.
  • Factor 3 - Price: Firm-fixed-price for base year and option years.

• Evaluation Basis: Best value to the Government, determined through a comparative evaluation of technical merit, past performance, and price.

• Not specified in the provided text.

• Late quotes may not be considered.

• Offerors must adhere to all solicitation requirements to be considered eligible for evaluation.

Form / Attachment / Pricing Sheet

This document, "NAF_Standard_Clauses.pdf," contains standard clauses that are incorporated by reference into Nonappropriated Fund (NAF) contracts. It outlines the terms and conditions that govern the contractual relationship between the NAFI and the contractor.

• Definitions: Defines key terms such as Contract, Contracting Officer, Contractor, COR, Day, and Nonappropriated Fund Instrumentality (NAFI).
• Legal Status: Clarifies that the NAFI is an integral part of the Department of Defense and not funded by appropriated funds.
• Claims, Protests & Appeals: Outlines procedures for resolving disputes, including requirements for written claims, certifications for claims over $100,000, and appeal processes.
• Representations: States that the written contract is the entire agreement and that contractors cannot represent themselves as agents of the NAFI.
• Insurance: Requires contractors to maintain specific insurance coverage and provide certificates of insurance.
• Procurement Integrity: Certifies that no improper inducements or gratuities will be offered to NAFI personnel.
• Termination Clauses: Details procedures for termination for convenience and termination for cause.
• Changes: Outlines the process for the Contracting Officer to make changes within the scope of the contract.
• Social Responsibility and Labor Standards: Addresses Combating Trafficking in Persons (CTIP), labor laws, work hours, compensation, safety, discipline, freedom of association, and discrimination.
• Inspection and Acceptance: Specifies that inspection and acceptance are typically at destination.
• Taxes: Clarifies how taxes are handled in relation to the contract price.
• Invoices: Details the requirements for submitting proper invoices for payment.
• Governing Law: States that the contract will be construed in accordance with Federal laws of the United States.
• Sustainability: Encourages contractors to embrace environmentally sustainable "Green Initiatives."
• Prohibitions: Includes clauses related to child labor, telecommunications equipment, and PFOS/PFOA.

This document is crucial for potential bidders as it establishes the fundamental legal and operational framework for any contract awarded under these standard clauses. Understanding these clauses is essential for preparing compliant proposals and for fulfilling contractual obligations. It details critical aspects such as dispute resolution, contractor responsibilities, insurance requirements, labor standards, and termination procedures, all of which directly impact the cost, risk, and execution of the contract.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Pricing Schedule Worksheet, for the USAFA Farish Summer Caretaker opportunity. Bidders are instructed to fill in only the green cells.

• Company/POC Information: Bidders must provide their Company/POC Name & Address, Phone Number, and email address in the designated green cells.
• Unit Prices: Bidders must enter Unit Prices in whole dollar amounts in the green cells.
• **Contract Line Item Numbers (CLINs):
  • 0001:** Farish Summer Caretaker service for May 1, 2026 - September 30, 2026 (5 Months) and October 1-18, 2026 (18 Days).
  • 1001 (Option Year 1): Farish Summer Caretaker service for May 1, 2027 - September 30, 2027 (5 Months) and October 1-17, 2027 (17 Days).
  • 2001 (Option Year 2): Farish Summer Caretaker service for May 1, 2028 - September 30, 2028 (5 Months) and October 1-15, 2028 (15 Days).
• Calculations: The worksheet will automatically calculate Net CLIN Price and the QUOTER'S TOTAL PRICE based on the entered Unit Prices and quantities.

This worksheet is critical for bidders to provide their pricing for the Farish Summer Caretaker services. Accurate completion of the green cells, including company information and unit prices, is required for proposal submission. The structure outlines the service periods for the base year and two option years.