USAG-Hawaii Ground Maintenance and Tree Trimming

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Grounds Maintenance and Vegetation Control services at U.S. Army Garrison Hawaii on the Island of Oahu, Hawaii. The primary objective is to maintain the grounds to a specified standard, ensuring a healthy, clean, neat, and professional appearance across various installation areas.

The contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision to perform a comprehensive range of grounds maintenance tasks. This includes, but is not limited to:

• Mowing and trimming of grass
• Turf replacement
• Leaf and debris removal
• Tree, hedge, and shrub planting, maintenance, irrigation, and fertilization
• Policing of areas
• Tree and stump removal
• Maintenance of High Visibility Areas, Common Areas, Fire Breaks and Ranges, and Unimproved Grounds.
• Specific tasks include weed control, fertilization, pruning, irrigation system operation and maintenance, and specialized services for events or emergencies.

Performance will be evaluated based on meeting frequency requirements, maintaining specified grass heights, ensuring a neat appearance, and adhering to specific task standards as detailed in Attachment 1 – Performance Requirements Summary. Non-conforming services will result in Non-Conforming Reports and potential negative CPARS narratives.

• Period of Performance: One (1) Base Year of 12 months, with four (4) 12-month option years. The period begins August 11, 2026, and extends to August 10, 2031.

• Place of Performance: Various locations across USAG Hawaii on the Island of Oahu, Hawaii, as detailed in Attachment 3/TE 1 (Installation Map(s)).

• Contract Type: Firm Fixed Price (FFP).

• Security: Personnel may require training in security requirements and escorting in secure areas. Background checks and compliance with identity verification requirements are mandatory.

• Training: Required training includes Anti-Terrorism (AT) Level I, iWATCH, OPSEC Awareness, and Threat Awareness and Reporting Program (TARP). Specific training for asbestos awareness and handling of hazardous materials is also required.

• Key Control: Strict procedures for managing government-issued keys and key cards are required.

• Environmental Compliance: Adherence to environmental objectives, including utilization of environmentally preferable products, bio-based products, recycling, and energy efficiency.

• Reporting: Contractors must submit various reports, including Quality Control Plans, Safety Data Sheets, Spill Plans, Herbicide Reports, and Monthly Completed Services Reports.

• Government Furnished Items: The government will not provide office space, equipment, services, utilities, or materials.

Form / Attachment / Pricing Sheet

This document appears to be a list of locations and associated acreage, likely for a real estate, facilities, or land use related opportunity. It details specific areas within military installations.

• Schofield Barracks: Lists various buildings and facilities with their respective acreage, including Child Development Centers, Headquarters, Housing, and Directorate buildings.
• Fort Shafter: Details areas such as a Parade Field, facilities, fields, gate areas, Command and Control buildings, a Gymnasium, and an Army Reserve Center, along with their acreage.
• Waianae-Kai Military Reservation: Provides the total acreage for the whole installation.
• HMR: Lists specific buildings (25 and 30) with their acreage.

This document is crucial for bidders to understand the geographical scope and specific locations relevant to the opportunity. It provides acreage data for various facilities and areas within military installations, which may be critical for site surveys, planning, or understanding the scale of work required.

Other / Unclassified

This document is a map titled "Schofield Barracks Military Reservation" which outlines "Grass Cutting Responsibility" areas. It visually delineates different zones within the Schofield Barracks military installation, assigning responsibility for grass cutting to specific entities or areas. The map includes a legend that categorizes various types of areas and their associated grass cutting responsibilities, indicated by different colors and patterns.

This map is relevant to bidders by clearly defining the geographical areas and the entities responsible for grass cutting services at Schofield Barracks. It provides a visual representation of the scope of work for any potential contract related to grounds maintenance, specifically grass cutting. Bidders can use this document to understand the physical extent of the areas requiring service, identify potential logistical challenges, and assess the complexity of managing grass cutting responsibilities across the installation.

Form / Attachment / Pricing Sheet

This document is a map detailing "Grass Cutting Responsibility" for the Helemano Military Reservation (HMR). It visually outlines different zones and areas within the reservation and assigns responsibility for grass cutting to specific entities or areas.

• Map of Helemano Military Reservation: Depicts various buildings, roads, and open spaces.
• Color-coded Zones: Different colors (pink, light blue) indicate distinct areas.
• Numbered Areas: Specific locations are marked with numbers for reference.
• Legend: Explains the meaning of different colors and symbols, including "Grass Cutting Responsibility" and "No Mowing Area."
• Inset Map: Shows the location of HMR within Hawaii.
• Notes Section: Provides additional details and instructions related to grass cutting responsibilities.

This map is crucial for any bidder responding to an opportunity related to grounds maintenance or grass cutting services at Helemano Military Reservation. It clarifies the specific areas and zones for which services are required, helping bidders to accurately estimate labor, equipment, and logistical needs. Understanding these delineated responsibilities is essential for developing a comprehensive and compliant proposal.

Form / Attachment / Pricing Sheet

This document is a map detailing "Grass Cutting Responsibility" for Fort Shafter. It visually outlines different zones and the entities responsible for maintaining them.

• The map displays various areas within Fort Shafter, color-coded to indicate different types of responsibility.
• A legend explains the meaning of the color-coding, including:
  • Installation Boundary
  • Grounds Maintenance Responsibility (Contract)
  • Island Palm Communities
  • Tenant Unit Responsibility
  • Contract-Special Frequency
  • Irrigation GMC
• The map includes a scale bar and coordinate information (StatePlane Hawaii 3 FIPS 5108).

This map is crucial for any bidder involved in grounds maintenance or landscaping services at Fort Shafter. It clearly defines the specific areas of responsibility for different contracts or entities, helping bidders understand the scope of work, potential service areas, and contractual boundaries.

Form / Attachment / Pricing Sheet

This document is a map illustrating "Grass Cutting Responsibility" for the Makaha/Waipahu area of the Waianae-Kai Military Reservation. It visually delineates areas of responsibility for grounds maintenance, specifically grass cutting.

• Map Title: Grass Cutting Responsibility
• Areas Delineated:
  • Areas requiring grass cutting (shown in green hatched areas).
  • Areas requiring "No Herbicide Treatment" (shown in blue).
  • Installation Boundary (yellow line).
• Legend: Explains the meaning of different colored and hatched areas.
• Geographic Information: Includes coordinate system (NAD 1983 PA11 StatePlane Hawaii 3 FIPS 5108 Feet) and map units (Foot US).
• Issuing Authority: Directorate of Public Works, GIS/CADD Department, U.S. Army Garrison, Hawaii.

This map is crucial for any bidder involved in grounds maintenance or landscaping services within the Waianae-Kai Military Reservation. It clearly defines the specific areas where grass cutting is required and where herbicide treatment is prohibited, directly impacting the scope of work, resource allocation, and operational planning for potential contractors.

Form / Attachment / Pricing Sheet

This document is a map detailing "Grass Cutting Responsibility" for the Schofield Barracks Military Reservation - East Range. It visually outlines areas of responsibility for grounds maintenance, specifically grass cutting.

• Map Areas: Delineates different zones within the East Range.
• Color Coding/Shading: Indicates specific areas of responsibility (e.g., "Tenant/Unit Responsibility," "Irrigation GMC").
• Boundaries: Shows the installation boundary and other relevant lines.
• Legend: Explains the symbols and color coding used on the map.
• Metadata: Includes date, coordinate system information, and responsible department (Directorate of Public Works, GIS/CADD Department).

This map is crucial for any bidder involved in grounds maintenance or grass cutting services at Schofield Barracks East Range. It clarifies which entities are responsible for specific areas, which is essential for understanding the scope of work, potential contract boundaries, and operational requirements.

Form / Attachment / Pricing Sheet

This document is a map detailing grass cutting responsibility for the Pililaau Army Recreation Center (PARC) area. It visually outlines different zones and assigns responsibility for maintaining them.

• Map Area: Depicts the PARC facility and surrounding grounds.
• Zoning: Clearly demarcates areas with specific grass cutting responsibilities, indicated by building numbers (e.g., 4055, 4007, 4070) and street names (e.g., "Army Street").
• Responsibility Indicators: Numbers and labels within the map likely correspond to specific entities or contractors responsible for grass cutting in those zones.
• Installation Boundary: Shows the overall perimeter of the area.
• Legend: Includes a "GRASS CUTTING RESPONSIBILITY" section with details from the Directorate of Public Works, GIS/CADD Department, U.S. Army Garrison, Hawaii.

This map is crucial for any bidder responding to an opportunity related to grounds maintenance or landscaping services at the Pililaau Army Recreation Center. It provides a visual representation of the specific areas requiring grass cutting and may indicate the scope of work by defining the boundaries of responsibility for different zones.

Memorandum of Agreement (MOA)

This Memorandum of Agreement (MOA) outlines the terms and conditions for vegetation management activities within various archaeological sites at Makua Military Reservation (MMR), Oʻahu, Hawaiʻi. It is entered into by the US Army Garrison, Hawaii (USAG-HI), the Hawaiʻi State Historic Preservation Officer (SHPO), and the Advisory Council on Historic Preservation (ACHP).

• Vegetation Management: USAG-HI will manage vegetation using gas-powered trimmers, hand tools, chainsaws, and herbicide. Specific stipulations include:
  • On-site monitoring by an archaeologist during initial vegetation clearance.
  • Creation of a ten (10) foot buffer around known petroglyph features, with vegetation management within two (2) feet of these features done by hand tools.
  • A Cultural Resources Awareness brief for all personnel involved in vegetation management, repeated semi-annually.
  • Development of a monitoring plan for petroglyph features, with annual reports provided to signatories and consulting parties.
  • Immediate reporting of any damage to archaeological features to the Cultural Resource Manager (CRM) and subsequent notification to the SHPO.
• Amendment: The MOA can be amended in writing by all signatories.
• Dispute Resolution: A process for addressing and resolving disagreements is outlined, involving consultation and potential escalation to the ACHP.
• Termination: The MOA can be terminated by any signatory if its terms cannot be carried out.
• Duration: The MOA is effective upon signing and remains in effect for ten (10) years unless renewed or extended.

This document is not a solicitation for services but an agreement outlining how USAG-HI will manage vegetation to take into account the effects on historic properties. It supersedes previous Programmatic Agreements (PA) that expired in 2009.

Not applicable, as this is an MOA, not a solicitation.

Not applicable.

• The MOA acknowledges consultation with Native Hawaiian Organizations (NHOs) and the Waianae Coast community.
• Appendices A, B, C, and D provide details on vegetation management methods, a list of archaeological sites, signatories, and a map of the Area of Potential Effect (APE) and vegetation management areas, respectively.

Policy Memorandum / Other

This document establishes the policy for Spill Kit Requirements for the U.S. Army Garrison, Hawaii (USAG-HI) installations. It applies to all Army units, tenants, other military services, Soldiers, Civilians, and contractors working, training, or operating vehicles and equipment containing hazardous fluids on USAG-HI installations, including Oahu training ranges and roadways. The policy aims to ensure prompt containment and cleanup of accidental spills of Petroleum Oil and Lubricant (POL) and other hazardous substances to minimize environmental impact.

• Mandatory Spill Kits: Adequate and sufficient POL spill response supplies and equipment must be kept at maintenance facilities and onboard tactical vehicles.

• Vehicle Requirements: At a minimum, each tactical vehicle must carry one spill kit containing absorbents, plastic bags, a drip pan, a non-sparking shovel and dust pan, and a broom. For convoys, one kit is required per three vehicles.

• Operator Responsibility: Vehicle operators must check spill kit inventory before departure and replenish consumed materials.

• Spill Control & Cleanup: All leaks and spills must be controlled and cleaned up immediately by the responsible unit or organization.

• Reporting: Spills must be verbally reported to the Directorate of Public Works (DPW) Environmental Division (ED) within 15 minutes of discovery. A written Spill Notification Form must be submitted within 8 hours.

• This document supersedes a previous policy memorandum dated 27 Nov 2020.

• Environmental Division, Directorate of Public Works at 656-3106 or 656-3103.

• Enclosure A provides a suggested list of supplies and equipment.

• Appendix B details basic spill containment and cleanup techniques.

• Appendix C is the Spill Notification Form.

Form / Attachment / Pricing Sheet

This document is a Performance Assessment Questionnaire, provided as Appendix D to a solicitation (RFP W912CN-26-R-A006). It is used by the 413th Contracting Support Brigade (CSB) to gather information on offerors' past performance. This assessment is a critical component of the source selection process for federal contracts.

• Cover Letter: Introduces the questionnaire, explains its purpose in evaluating offerors for RFP W912CN-26-R-A006, and specifies the NAICS code (561730) for comparison. It directs offerors to complete the enclosure and return it within 15 days of receipt or by the Proposal Due Date, whichever is earlier.
• Questionnaire Structure: Divided into three parts:
  • Part I (Offeror): Collects contract identification details (company name, address, program title, contract number, contract type, award date, effort nature, total contract value) and identifies the offeror's representative.
  • Part II (Point of Contact – Respondent): Evaluates performance across several categories: Compliance with Specifications, Effectiveness of Project Management, Timeliness of Performance, Effectiveness in Forecasting and Controlling Costs (for Cost Reimbursement contracts only), Commitment to Customer Satisfaction, General Comments, and Other Information Sources.
  • Part III (Return Information): Provides instructions for returning the completed questionnaire to the Contracting Officer.
• Rating Definitions: Defines "Acceptable" (meets contractual requirements with minor issues) and "Unacceptable" (does not meet requirements with serious problems).

Bidders identified as points of contact for past contracts will receive this questionnaire. Their accurate and complete responses are crucial for the government's evaluation of their past performance, which directly impacts the awarding of federal contracts. The questionnaire helps the government assess the offeror's reliability and capability based on previous contract execution.

Form / Attachment / Pricing Sheet

This document, "Attachment 0003 - Work Experience Reference Sheet," is a form required for offerors responding to solicitation W912CN-26-R-A006 for Grounds Maintenance and Tree Trimming Service. It is designed to collect information on past projects to demonstrate the offeror's relevant experience.

• Offeror Information: Name of the Quoter.
• Reference Details: Name of the Reference/Customer, their Phone No., Fax No., and Email.
• Project Information: Contract Number, Project Title, and a Description of the scope of work.
• Performance Period: Duration of the project.
• Contract Amount: Breakdown of the contract amount including Base Year and up to four Option Years, with a Total.
• Problem Statement: A section for the Quoter to describe any problems encountered during the performance of the work and the corrective actions taken, or to state "NONE" if no problems occurred.

Offerors must provide a minimum of two (2) project references completed within the past five (5) years that are comparable to the requirements of the solicitation in either acreage or total value. This form is essential for bidders to document their qualifications and experience, which will likely be a factor in the evaluation of their proposal.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (Revision No. 28, dated May 13, 2026) issued under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in Hawaii, American Samoa, and Johnston Atoll.

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their required minimum hourly wage rates.
• Fringe Benefits: States that fringe benefits required follow the occupational listing and details specific benefits such as vacation and holidays.
• Special Notes: Includes specific provisions for computer employees, air traffic controllers/weather observers (night/Sunday pay), hazardous pay differentials, and uniform allowances.
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals for any contract requiring services in the specified geographic areas. Bidders must ensure their proposed wages and fringe benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document appears to be a detailed breakdown of performance standards and pricing structures for various grounds maintenance and facility maintenance tasks. It is intended to outline the scope of services and the expected performance levels for different capabilities, likely to inform bidders on pricing and service expectations.

• Sheet: 420 Horizontal & 411 Vertical: Detail routine tasks for Facility Maintenance (DMO/PMO) across various shops (Plumbing, Sign, Electrical, Roads & Grounds, HVAC, Carpentry, etc.). It includes columns for "Estimated Labor Hours," "Included level of service," and "Pricing" for up to three capabilities. It also provides "Total Price" calculations for each capability.
• Sheet: 404 Grounds Maintenance: Outlines specific tasks and performance standards for different ground categories: Improved Grounds (High Visibility), Semi-Improved Grounds (Common Areas), Fire Breaks and Ranges, Airfields, and Unimproved Grounds. For each task (e.g., Grass Cutting, Tree Pruning, Debris Removal), it specifies performance standards (e.g., grass height, frequency, years of service) across up to four capabilities. A legend defines abbreviations and provides detailed definitions for "Grounds," "Installation Cantonment Area(s)," "Improved Grounds," "Semi-improved Grounds," and "Unimproved Grounds."

This document is crucial for bidders to understand the specific services required, the expected performance levels, and the structure for pricing these services. It allows vendors to assess their capability to meet the defined standards and to formulate competitive bids based on the detailed task breakdowns and performance metrics provided for grounds and facility maintenance.

Form / Attachment / Pricing Sheet

This document provides a breakdown of acreage associated with different CLINs (Contract Line Item Numbers) for an opportunity.

• CLIN 0001 Improved Area: Details acreage for various categories including FS (4.96 acres), FS Special (weekly) (4.96 acres), HMR (22.25 acres), PARC (3.6 acres), SB (165.69 acres), SB special (weekly) (11.3 acres), and SBER (34.56 acres), totaling 352.94 acres. A monthly total of 705.88 acres is also provided.
• CLIN 0002 Makua: Lists 209.58 acres for Makua.
• CLIN 0003 Unimproved Area: Specifies 9.88 acres for Kahauiki Stream (FS).

This breakdown is crucial for bidders to understand the scope and scale of the land areas involved in each CLIN. It will likely inform resource allocation, pricing strategies, and operational planning for any awarded contract.

Solicitation / RFP / RFQ

This solicitation seeks proposals for ground maintenance and tree trimming services for installations and ranges on the Island of Oahu, Hawaii. The North American Industry Classification System (NAICS) code is 561730, with a size standard of USD 9,500,000.00.

The services include, but are not limited to:

• Improved/Semi-Improved Area Maintenance (High Visibility/Common Areas)

• Grounds Maintenance (Makua)

• Unimproved Area Maintenance (outside cantonment area)

• Specialized Area Maintenance

• Irrigation repair and maintenance

• Tree pruning (various sizes and types)

• Tree removal (various types and sizes)

• Stump removal

• Bush removal

• Other Tree Trimming/Removal Costs (non-routine work)

• Solicitation Number: W912CN26RA006

• Solicitation Issue Date: 10 JUN 2026

• Offer Due Date/Local Time: 02 JUL 2026, 10:00 AM HST

• Contract Type: Firm Fixed Price

• Period of Performance: Base period from 11 Aug 2026 to 10 Aug 2027, with multiple option periods extending through 10 Aug 2031.

• Proposals must be submitted electronically via email by the closing date.

• Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis.

• Evaluation Factors: Technical (including Technical Understanding of Requirements, Personnel Qualifications, and Compliance with Safety, Environmental, and Regulatory Requirements), Past Performance, and Price.

• A site visit is scheduled for June 17-18, 2026.

• Questions regarding the solicitation must be submitted in writing via email by 19 June 2026.

• This acquisition is set aside exclusively for 8(a) participants certified by SBA under a partnership agreement.

• The solicitation includes numerous FAR and DFARS clauses and provisions.

• Offerors must provide a minimum of two (2) comparable project references.

• Proposals must be organized into four volumes: General, Technical, Past Performance, and Price.