USCG Lodging – Washington, DC & Manhattan, NY, May–June 2026

Statement of Work (SOW)

To provide lodging accommodations for the International Maritime Domain Awareness Course (IMDA) and A & C International Students during their off-site training.

• Secure comfortable and secure lodging for course participants in Washington, DC and Manhattan, NY.

• Provide amenities meeting standard requirements for comfortable stays.

• Ensure proximity to training venues or convenient transportation options.

• Facilitate efficient and smooth check-in and check-out procedures.

• Period of Performance: May 26, 2026, through June 04, 2026.

• Locations: Washington, DC and Manhattan, NY.

• Washington, DC (5 nights): 11 Double Rooms, 18 Breakfast Meal Vouchers. Check-in: May 26, 2026; Check-out: May 31, 2026.

• Manhattan, NY (4 nights): 13 Double Rooms, 20 Breakfast Meal Vouchers. Check-in: May 31, 2026; Check-out: June 04, 2026.

• Washington, DC (1 night): 13 Double Rooms, 21 Breakfast Meal Vouchers. Check-in: May 30, 2026; Check-out: May 31, 2026.

• Rooms must accommodate a maximum of two individuals per bed and two individuals per room (double occupancy).

• Separate rooms for male and female guests.

• Minimum furnishings include: lamp, adequate storage, desk with chair, refrigerator.

• Hotel must provide a safe area for motor coach loading/unloading.

• Provide 24-hour check-in/check-out service.

• Include wired or wireless internet services.

• Lodging facilities must meet a minimum of a three-star rating (Mobile Travel Guide or AAA Diamond).

• Contractor must be aware of and adhere to the USCG tax exemption (Tax Exemption Number: B-239641).

• Contractor must safeguard unclassified but Security Sensitive Information and information protected under the Privacy Act.

• USCG reserves the right to cancel individual rooms with 72 hours' notice.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit 3, provides a detailed breakdown of lodging requirements for the opportunity. It serves as a schedule to inform bidders about the expected lodging needs.

• Locations: Washington, DC and Manhattan, NY.
• Durations: Specific number of nights for each location.
• Dates: Specified check-in and check-out dates for each lodging period.
• Room Quantity: Number of double rooms required for each location.
• Meal Vouchers: Quantity of meal vouchers needed per location.

This exhibit is crucial for bidders to accurately estimate costs associated with lodging for personnel during the performance of the contract. It details the quantity, duration, and locations where lodging will be required, directly impacting pricing proposals.

Form / Attachment / Pricing Sheet

This document, "Technical Exhibit 1 Geographic Boundaries for Lodging Washington DC.pptx", appears to define specific geographic boundaries within Washington D.C. for lodging purposes related to the opportunity.

• The exhibit outlines boundaries using street names and cardinal directions:
  • West of 8th Street NE
  • South of H Street NW
  • East of 14th Street SW
  • North of E Street SW

Bidders should review these defined geographic boundaries to understand any location-specific requirements or constraints associated with the opportunity, particularly if the opportunity involves services or lodging within Washington D.C.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit 2, defines the geographic boundaries for lodging within Manhattan, NY. It serves as an attachment to provide specific location details relevant to the opportunity.

• The exhibit visually represents the area of interest using street names and avenues.
• Specific streets mentioned include 59th St, 3rd Ave, 42nd St, and 8th Ave.

Bidders should review this exhibit to understand the precise geographic scope for any lodging requirements associated with the opportunity. This information is crucial for accurately estimating costs, planning logistics, and ensuring compliance with location-based requirements.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for commercial products and services, specifically seeking lodging and breakfast meal vouchers for U.S. Coast Guard (USCG) International Maritime Domain Awareness Course participants. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• Washington, DC Lodging & Breakfast (May 26-31, 2026): 5 nights, requiring 11 double occupancy hotel rooms and 18 breakfast meal vouchers per day.

• Manhattan, NY Lodging & Breakfast (May 31-June 4, 2026): 4 nights, requiring 13 double occupancy hotel rooms and 20 breakfast meal vouchers per day.

• Washington, DC Lodging & Breakfast (May 30-31, 2026): 1 night, requiring 13 double occupancy hotel rooms and 21 breakfast meal vouchers for A & C International Students.

• All services must be provided in accordance with the attached Statement of Work (SOW).

• Contract Type: Firm-Fixed Price contract.

• Period of Performance: Approximately May 26, 2026, to June 4, 2026.

• Estimated Value: Not explicitly stated, but offers must include pricing for all items/CLINs.

• Period for Acceptance of Offers: Offerors agree to hold prices firm for 60 calendar days from the specified receipt date.

• Submission Deadline: May 1, 2026, 11:00 AM Eastern Time.

• Submission Method: All quotes must be emailed to John.h.caicedo2@uscg.mil with the Solicitation Number in the subject line.

• Evaluation Factors: Offers will be evaluated based on Technical Capability, Cancellation Policy, Accessibility and Location, and Price. Award will be made to the responsible Offeror whose offer is most advantageous to the Government, considering price and other factors.

• Quote Format: Submissions must include a Price Section (Volume 1) and a Technical Proposal & Cancellation Policy Section (Volume 2, max 30 pages).

• Set Aside: 100% Total Small Business.

• NAICS Code: 721110 (with a small business size standard of $40M).

• Offerors must complete entity-level representations and certifications in the System for Award Management (SAM).

• Invoices will be submitted electronically through the Invoice Processing Platform (IPP).

• The anticipated award date is 10 days after the solicitation closing date.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for services related to the "Revolutionary FAR Overhaul." It incorporates various Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses and provisions by reference. The government intends to award a Firm Fixed Price contract.

• The solicitation outlines evaluation factors including Technical Capability, Cancellation Policy, Accessibility and Location, and Price.

• Technical Capability requires demonstrating the ability to provide lodging services meeting SOW requirements, including facility adequacy, safety, security, amenities, and capacity.

• Cancellation Policy evaluation will focus on flexibility and minimal financial impact for changes or cancellations.

• Accessibility and Location assessment will consider proximity to designated operational areas, ease of access, transportation, and suitability for government personnel.

• Price will be evaluated for reasonableness and realism, not solely on the lowest price.

• The contract type is anticipated to be Firm Fixed Price.

• Offerors must address technical capability, cancellation policy, accessibility, and location in their proposals.

• Evaluation will be based on Technical Capability, Cancellation Policy, Accessibility and Location, and Price.

• Specific submission instructions are detailed within the incorporated FAR provisions, such as 52.212-1.

• The document includes provisions related to Small Business Program Representations (52.219-1), detailing various small business categories (EDWOSB, HUBZone, SDVOSB, WOSB) and their eligibility criteria.

• The NAICS code for this acquisition is 721110, with a small business size standard of $40M.

• The document incorporates numerous FAR and HSAR clauses and provisions by reference, which are critical for understanding the full scope of requirements and terms.

• Offerors are invited to provide recommendations on economic purchase quantities (52.207-4).

• Specific clauses address "Made in America" requirements for Personal Protective Equipment (PPE) and Information Technology Security Awareness Training.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of New York. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act. Bidders must use this document to ensure they are meeting the minimum wage and benefit requirements for their employees working on this contract.

• Geographic Area: Applies to New York Counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester.
• Occupation Codes and Titles: Lists specific job titles and their corresponding codes.
• Wage Rates: Specifies the minimum hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare, Vacation, and Holidays are provided on later pages.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Conformance Process: Outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

This wage determination is critical for bidders to accurately calculate labor costs for their proposals. Failure to comply with these minimum wage and fringe benefit requirements can lead to contract non-compliance. Bidders must ensure their proposed wages and benefits meet or exceed those listed for all relevant job classifications.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations in specific geographic areas.

• Geographic Area: District of Columbia Statewide, Maryland Counties of Charles and Prince George's, and Virginia Counties of Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, and Stafford.
• Occupational Listings: Contains a comprehensive list of occupation codes and titles, along with their corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and paid sick leave provisions (EO 13706). Vacation and holiday pay requirements are also detailed.
• Special Provisions: Includes notes on Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage rates for federal contractors. It also outlines conditions for computer employee exemptions and differentials for night pay, Sunday pay, and hazardous duty.
• Conformance Process: Details the procedure for requesting additional classifications and wage rates not listed in the determination.

This document is crucial for bidders as it establishes the minimum labor costs for various positions that may be employed under a Service Contract Act-covered contract within the specified geographic areas. Bidders must use these wage rates and fringe benefit requirements when developing their proposals to ensure compliance and accurate cost estimation.