USCG PPC Gym Memberships 2026-2031

Questions & Answers / Clarifications

This document provides answers to questions submitted by potential bidders regarding the RFQ # 70Z02326QPPC00001 for Gym Memberships at the United States Coast Guard (USCG) Pay and Personnel Center (PPC) in Topeka, Kansas.

• Project Type: This requirement is a recompete of contract number 70Z02325PPPC00004.
• Operating Hours: The request to adjust Saturday and Sunday operating hours to 08:00-18:00 hrs was denied. The operating hours remain as stated in the Statement of Work (0500-2100).
• Previous Contracts: The following previous contracts are listed for this requirement:
  • 70Z02325PPPC00004: Period of Performance (PoP) 1 July 2025 – 30 June 2026
  • 70Z0G322PPPC00001: PoP 1 February 2022 – 26 March 2025

This Q&A document clarifies the nature of the procurement as a recompete and confirms the operating hours as specified in the SOW. It also provides historical contract information relevant to past performance considerations.

Amendment / Modification

This amendment incorporates the Questions & Answers (Q&A) related to the solicitation.

Not specified, but the Q&A is incorporated.

The RFQ submission date and time remain unchanged. The deadline is still May 12, 2026, at 11:00 AM ET.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure gym memberships for the United States Coast Guard (USCG) Pay and Personnel Center (PPC) in Topeka, Kansas. This announcement serves as the sole solicitation, and quotations are requested.

• Provide 160 gym/fitness memberships to vendor locations in the Topeka and surrounding area.

• Facilities must have multiple locations in the Topeka area (at least two).

• Facilities must provide cardio equipment (e.g., treadmill, elliptical, rowing) and weightlifting equipment (e.g., free weights, dumbbells, weight machines, strength machines, resistance machines).

• Provide a quarterly report detailing gym membership usage, including total visits, number of members, and last usage date per member. This report is due to the Contracting Officer's Representative (COR) within five business days of the end of each calendar quarter.

• Contract Type: Not specified, but implied to be for commercial items.

• Period of Performance: Not explicitly stated, but delivery date is referenced.

• Estimated Value: Not specified, but the RFQ is for a proposed contract action estimated to be greater than $25,000 but not greater than the simplified acquisition threshold.

• Proposal Submission Deadline: 12 May 2026, 11:00 AM EST.

• Submission Method: Email all offers to marquis.k.isaac@uscg.mil. Telephone quotes will NOT be accepted.

• Evaluation Criteria: All responsible sources may submit a bid, proposal, or quotation, which shall be considered by the agency.

• Anticipated Award Date: 26 May 2026.

• This is a 100% Small Business Set-Aside.

• The North American Industry Classification System (NAICS) code is 713940 with a business size standard of $17.5 million.

• Solicitation Number: 70Z02326QPPC00001

• Contracting Office Address: 1430A Kristina Way, Chesapeake, VA 23326

• Place of Contract Performance: Topeka, KS

• Contact Specialist and Contracting Officer: Marquis Isaac

Statement of Work (SOW)

To provide gymnasium membership services for the U.S. Coast Guard Pay and Personnel Center (PPC) in Topeka, KS, to improve employee health and fitness and enhance readiness.

• Provide 160 organizational gym memberships for PPC personnel or designated individuals.

• Memberships must be for facilities located in the local Topeka, KS area.

• Facilities must offer cardio and weightlifting equipment.

• Access must be available to members between 0500 and 2100 daily.

• Memberships are contractual and belong to the Government; members hold no personal rights.

• The Contractor must provide a quarterly usage report detailing membership usage, including total visits, number of unique members, and last usage date per member.

• This report is due within five (5) business days of the end of each calendar quarter.

• The contract period is a 12-month base period (July 1, 2026 – June 30, 2027) plus four (4) 12-month option years.

• Primary place of performance will be the Contractor's facilities.

• The Contractor is responsible for furnishing all facilities, materials, equipment, and services.

• The Government will not be liable for miscellaneous charges or damages incurred by individuals.

• This will be a Firm Fixed Price single award contract.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for gym memberships and quarterly reporting for the U.S. Coast Guard (USCG) Personnel, Procurement, and Policy Center (PPC) in Topeka, KS. It outlines the structure for pricing over a base year and four option years.

• Items: Gym Memberships and Quarterly Reporting.
• Units: Each.
• Quantity: 160 for Gym Memberships and 4 for Quarterly Reporting per year.
• Contract Period: Base Year (07/01/2026 - 06/30/2027) and four Option Years (07/01/2027 - 06/30/2031).
• Pricing: The provided schedule shows all unit costs, discounted unit costs, amounts, and discounted amounts as $0.0 for all line items and periods.

This pricing sheet details the expected quantities for gym memberships and reporting services. Bidders should note that all cost fields are currently listed as $0.0, indicating that specific pricing will need to be provided by the bidder in their proposal or that this is a placeholder. This document is essential for understanding the scope of services and for preparing a compliant cost proposal.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for the "Gym Membership Services" opportunity (70Z02326QPPC00001). It details administrative requirements, payment procedures, and incorporates various FAR and HSAR clauses by reference.

• Payment Submission: Invoices must be submitted monthly, 30 days in arrears, electronically via the Invoice Processing Platform (IPP), unless alternate procedures are authorized in writing by the Contracting Officer.

• Invoice Content: Invoices must include Contract Number, Invoice Number, Invoice Date, Invoice Amount, Description of items/services (referencing CLINs), Company Name and Address, and Point of Contact information.

• Accuracy: Invoices must be accurate; discrepancies will result in rejection and resubmission within seven days.

• Contract Type: Single, Firm-Fixed Price contract.

• Period of Performance: Not explicitly stated in this document, but includes options to extend services and the term of the contract.

• Provisions Incorporated by Reference: Includes provisions such as "System for Award Management," "Commercial and Government Entity Code Reporting," "Prohibition on Contracting with Inverted Domestic Corporations," "Instructions to Offerors-Commercial Products and Commercial Services," "Evaluation-Commercial Products and Commercial Services," and "Offeror Representations and Certifications-Commercial Products and Commercial Services."

• Small Business Set-Aside: Includes FAR 52.219-6, "Notice of Total Small Business Set-Aside."

• Prohibitions: Extensive clauses detail prohibitions on certain foreign-produced equipment and services, including telecommunications equipment, covered applications, and unmanned aircraft systems from specific foreign entities. It also outlines restrictions related to foreign assets control and Iran.

• Clauses Incorporated by Reference: Numerous FAR and HSAR clauses are incorporated by reference, with full text available upon request or electronically via acquisition.gov.

• Option to Extend Services/Term: The Government may exercise options to extend services (up to 6 months) and the contract term (total not to exceed 5 years).

• Advance Payments: Performance may be authorized in advance of appropriated funds due to imminent threats, with payment contingent on DHS receiving appropriated funds.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) from the United States Coast Guard (USCG) seeks proposals for contractor-provided Gymnasium Membership Services for the Policy, Pay, and Personnel Center (PPC) in Topeka, Kansas. The applicable North American Industry Classification System (NAICS) code is 713940, "Fitness and Recreational Sports Centers".

• The core requirement is to provide gymnasium membership services.

• Vendors must demonstrate their approach for providing quarterly usage reports, including data elements, format, and delivery method.

• The Statement of Work (SOW) attachment details the specific requirements.

• The USCG plans to award one (1) Firm-Fixed Price (FFP) commercial items contract.

• The period of performance includes a Base Period (July 1, 2026 – June 30, 2027) and four Option Periods, extending through June 30, 2031.

• Quotations are due by Tuesday, 12 May 2026, no later than 11:00 AM ET.

• Quotes must be submitted in Adobe PDF, Microsoft Excel, or Word 2007 format.

• The evaluation methodology is Lowest Price Technically Acceptable (LPTA).

• Technical Capability submissions must clearly demonstrate the vendor's understanding of the requirements.

• Vendors must complete the "Schedule" attachment (70Z02326QPPC00001-Schedule).

• Discounts are encouraged and should be stated separately.

• The anticipated date of contract award is on or before Tuesday, 26 May 2026.

• No specific set-aside information is mentioned in this document.

• The RFQ, its attachments, and any incorporated clauses and provisions are the authoritative documents.

• No assumptions or exceptions will be present in the quotation; submission implies understanding and acceptance.

• Email submissions are limited to 10 MBs; multiple emails may be used, and the quote number must be in the subject line.

• This RFQ is not a direction to proceed, and the company is responsible for all submission costs.