USCG SMTC Barracks Motorized Valve and Dedicated Outdoor Air System (DOAS) Functional Assessment

Statement of Work (SOW)

To inspect, test, and diagnose the functionality of motorized valves and assess the Dedicated Outdoor Air System (DOAS) for the USCG SMTC Barracks, identifying root causes of malfunctions and providing repair/replacement recommendations.

• Air Handler 3-Way Motorized Valve Troubleshooting:

  • Inspect and test functionality of 3-way motorized valves and actuators on heating and cooling coils for 20 air handlers.
  • Verify water flow to hot and cold sides of each air handler.
  • Identify root causes of malfunctions and recommend repairs or replacements.
  • Requires Lockout/Tagout procedures before work and restoration afterward.

• Dedicated Outdoor Air System (DOAS) Assessment:

  • Conduct operational, mechanical, and controls assessment of the existing DOAS.
  • Identify deficiencies, areas for improvement, and required repairs.
  • Requires Lockout/Tagout procedures before inspection and restoration afterward.

• Reporting: Provide formal reports of all findings and actionable recommendations to the USCG.

• All findings and recommendations must be documented in a formal report.

• Reports must be in electronic format compatible with Microsoft Office Applications.

• Workmanship must adhere to best standard practices and be performed by experienced personnel.

• Period: Not to exceed 30 working days after contract award or as negotiated.

• Place: 1320 Northwest Blvd Chesapeake, VA 23322 (Naval Support Activity Northwest Annex).

• Hours: Generally 0700-1530 EST, Monday-Friday, but may require work outside normal hours with approval.

• Qualified Personnel: Contractor must provide qualified personnel.

• Key Personnel: A Project Manager must be available within 24 hours of notification.

• Base Access: All personnel require Defense Biometric Identification System (DBIDS) credentials for unescorted access. Pre-vetting is required for base entry. RapidGate may be required for work exceeding 10 days.

• Security & Safety: Adherence to OSHA regulations (29 CFR 1910 & 1926) and EPA regulations (40 CFR series) is mandatory. Written safety and environmental programs require review. Lockout/Tagout requires coordination with Facilities Division.

• Site Visit: Recommended for field verification before bidding. Arrangements must be made with the QAE at least three days in advance.

• Materials: Contractor furnishes all necessary facilities, materials, equipment, and services.

• Permits: Contractor obtains all required licenses and permits at no additional cost to the government.

• QAE: Nathan Chappell (757-483-8792, Nathan.C.Chappell@uscg.mil) is the designated Contracting Officer’s QA Evaluator Representative.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for commercial products and services. The solicitation number is 70Z02726QPORT0019.

Specific supplies/services are detailed in the "SCHEDULE OF SUPPLIES/SERVICES" section, which is not fully provided in the visible portion of the document. Block 11 indicates delivery "FOB DESTINATION" and Block 15 specifies delivery "See Schedule."

• Contract type: Not specified, but indicated as an RFQ.

• Period of Performance: Not explicitly stated in the visible portion.

• Estimated Value: Not stated.

• Offer Due Date: 2/25/2026, local time.

• Submission Instructions: Offerors are required to complete blocks 12, 17, 23, 24, and 30. Invoices should be submitted to the address in Block 18a unless Block 18b is checked.

• Evaluation Criteria: Not detailed in the visible portion.

• This acquisition is set aside for Small Business.

• NAICS Code: 333415

• Size Standard: 1,250 employees

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5. These clauses are either attached or not attached, as indicated in Block 27a.

• Discount terms are Net Days - 30 (Block 12).

Solicitation / RFP / RFQ

This document contains contract clauses and solicitation provisions relevant to a Request for Quotation (RFQ) for "SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (AUG 2025)" and "COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025)". It outlines the terms and conditions that will govern the contract.

• System for Award Management (SAM) Maintenance: Contractors must maintain an active Federal Government contracts registration in SAM throughout contract performance and through final payment. This includes annual review and validation of registration information for currency, accuracy, and completeness.

• Unique Entity Identifier (UEI) and CAGE Code: Contractors must ensure their UEI and Commercial and Government Entity (CAGE) code are maintained throughout the contract life. Changes to these identifiers must be communicated to the Contracting Officer within 30 days.

• Prohibition on Contracting with Inverted Domestic Corporations: Contractors must not be an inverted domestic corporation or a subsidiary of one. Any such change during performance requires written notification to the Contracting Officer within five business days.

• Sustainable Products: Contractors must ensure they provide sustainable products as required by the contract, which may include products with recovered materials, energy-efficient products, biobased products, or EPA-designated safe alternatives.

• Representations and Certifications: Offerors must submit various representations and certifications, including those related to small business status, prohibition on contracting with inverted domestic corporations, responsibility matters, delinquent tax liability, and historical black colleges/minority institutions. These are often collected via SAM.

• Contract Type: Firm-fixed-priced contract.

• Period of Performance: Not explicitly stated, but SAM registration must be maintained throughout.

• Estimated Value: Not stated.

• Offer Submission: Offers must be submitted by the specified time and include solicitation number, offeror information, UEI, EFT indicator, information for evaluation factors, responses to provisions requiring completion, and a statement of agreement with terms.

• Evaluation Criteria: Quotations will be evaluated on Technical Capability and Price, with an award made to the lowest priced technically acceptable quote.

• Key Deadlines: A site visit is scheduled for 02/19/2026 at 1000 Eastern Standard Time. Offers must be held firm for 60 calendar days from the receipt date.

• Small Business Set-Aside: This solicitation is a "NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE." Offers are solicited only from small business concerns, and any award will be made to a small business concern.

• Attachments: Includes Statement of Work, DOL Wage Determination, and DOL Poster.

• Invoicing: Invoices must be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

• Incorporated Clauses: Numerous FAR clauses are incorporated by reference, covering topics such as contract terms, payment, disputes, termination, and compliance with laws.

Form / Attachment / Pricing Sheet

This document is the "Employee Rights on Government Contracts" poster, specifically detailing rights under the Service Contract Act (SCA) and the Public Contracts Act (PCA). It serves as a mandatory notification for employees working on government contracts.

• Minimum Wages: Outlines requirements for federal minimum wage and potential higher rates under SCA wage determinations.
• Fringe Benefits: Notes that SCA wage determinations may require fringe benefits, while PCA contracts do not.
• Overtime Pay: States that employees must be paid 1.5 times their basic rate for hours worked over 40 in a week, with some exceptions.
• Child Labor: Prohibits employing persons under 16 on PCA contracts.
• Safety & Health: Mandates sanitary and safe working conditions.
• Enforcement: Provides contact information for the Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints and information.

Bidders must ensure their employees working on this contract are aware of and receive the rights and protections outlined in this poster. This includes adhering to the specified minimum wage, overtime, and safety standards. Failure to comply can lead to violations and penalties. The document also clarifies that specific wage determinations for SCA contracts will be posted separately.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4341, Revision No. 32) for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in specific geographic areas.

• Geographic Area: North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specifics on Health & Welfare benefits are provided at the end of the document.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for covered contracts, outlining specific requirements and rates.
• Conformance Process: Details the procedure for contractors to request wage rates for classifications not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services in the specified geographic areas. It directly impacts proposal pricing by establishing the baseline wages and benefits that must be offered to employees working on the contract. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant.