USCG Station Milford Haven Fire Alarm Panel Upgrade

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for designing, installing, testing, and commissioning a complete and operational Notifier Fire Alarm System at Coast Guard Station Milford Haven. The project involves replacing the existing 7100 panel with an updated S3 panel, including programming, testing, and customer training.

• Design, installation, testing, and commissioning of a new Notifier Fire Alarm System.

• Replacement of the existing 7100 panel with an updated S3 panel.

• Installation and connection of wires to the fire alarm control panel and NAC power supplies.

• Programming of control panels, NAC power supplies, and field devices.

• Programming of customer accounts and receiver numbers for central station monitoring.

• A final commission test with customer approval.

• Minimum of 2 hours of owner training.

• Removal and disposal of the old 7100 fire alarm control panel.

• Location: Coast Guard Station Milford Haven, 63 Mill Point Rd, Hudgens, VA 23076.

• Commencement: No later than five (5) working days after Notice to Proceed.

• Completion: Within the period of performance specified in the contract.

• Contractor must be a licensed and qualified electrical contractor in Virginia.

• Contractor must hold a NICET Level II or higher certification.

• Work must comply with specified International Codes, UFGS, NFPA, UL, and DOD publications (including UFC 3-600-01-2021, UFC 3-601-02-2021, UFC 4-021-01-2008, NFPA 13-2022, NFPA 70-2023, NFPA 72-2022, NFPA 101-2024, NFPA 170-2024, NFPA 291-2022, and UFGS Section 28 31 76).

• Site Superintendent must be an on-site employee, fluent in English, with a minimum of 10 years of fire protection industry experience.

• Test procedures require Government approval 60 days prior to system tests.

• A pre-final test must be conducted, followed by a verification letter and full test reports.

• Final acceptance testing requires at least 10 calendar days' notice.

• Audibility levels must be a minimum of 15 dBA over ambient sound levels, with a maximum of 110 dBA.

• Voice Evacuation System intelligibility must achieve a Common Intelligibility Scale (CIS) value of 0.7 or higher.

• Contractor must comply with all applicable federal, state, and local laws, including OSHA regulations.

• Written notification to Station Safety Officer and Environmental Specialist is required for activities that could cause a fire or affect safety systems.

• All trash and debris must be removed daily.

• A list of employees must be provided to the COR five (5) days prior to commencing work.

• Contractor vehicles must be clearly marked.

• A designated site visit is scheduled for 20-MAY-2026 at 1000. Coordination with POC is required for access.

• No drawings accompany the specification; Contractor is responsible for design and field verification.

• Post-award submittals include shop drawings, test and commissioning procedures, pre-final test reports, O&M manuals, and as-built drawings.

Solicitation / RFP / RFQ

This document contains contract clauses and solicitation provisions that will be incorporated into a contract. It outlines terms and conditions for potential bidders and awarded contractors, focusing on compliance, registration, and operational requirements.

• System for Award Management (SAM) Registration: Offerors must maintain an active SAM registration throughout contract performance and at the time of award. This includes maintaining current, accurate, and complete registration information, including Unique Entity Identifier (UEI) and Commercial and Government Entity (CAGE) code. Updates to SAM do not alter contract terms.

• Inverted Domestic Corporations: Contractors must not reorganize as an inverted domestic corporation or become a subsidiary of one during performance. Notification is required within five business days of such an event.

• Commercial Products/Services: Standard terms and conditions for commercial items apply, including inspection, acceptance, changes, disputes, and payment processes.

• Small Business Set-Aside: Offers are solicited only from small business concerns. Offers from non-small businesses will be rejected.

• Equal Opportunity: Contractors must comply with equal opportunity requirements for workers with disabilities and include these terms in subcontracts.

• Sustainable Products: Contractors must provide specified sustainable products as required by the contract.

• Security Prohibitions: Offerors must represent compliance with prohibitions related to covered telecommunications equipment or services, FASCSA orders, and restricted business operations in Sudan and Iran. Disclosures are required for non-compliance.

• Applicable Law: United States law will apply to resolve any claim of breach of contract.

• Insurance: Minimum insurance requirements for worker's compensation, employer's liability, general liability, and automobile liability must be met.

• Offer Submission: Offers must be submitted by the specified deadline and include solicitation number, Offeror's name/address, UEI, EFT indicator, technical approach demonstrating ability to meet requirements (including Virginia electrical contractor qualification and NICET Level II+ certification), and responses to provisions not collected via SAM.

• Evaluation Criteria: Award will be made to the lowest priced technically acceptable quote. Technical capability and price are the evaluation factors.

• Period for Acceptance: Offers must be held firm for 60 calendar days from the receipt date.

• Total Small Business Set-Aside: This solicitation is exclusively for small business concerns.

• Site Visit: An organized site visit is scheduled for May 20, 2026, at 1000 hours at 63 Mill Point Rd, Hudgins VA 23076. Contact BMC Adelynn Drescher at (804) 725-3732 or Adelynn.N.Drescher@uscg.mil for coordination.

• Invoicing: Invoices must be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. Registration instructions are provided for new users.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the installation of a Fire Alarm Panel System at the USCG Station Milford Haven. The solicitation number is 37510QPR260000074.

• Installation of a Fire Alarm Panel System as detailed in the Statement of Work (SOW).

• The contract type is not explicitly stated, but it is an RFQ.

• Discount terms are Net Days - 30.

• Offer Due Date: 5/29/2026 at 1700 local time.

• A site visit is scheduled for 20-MAY-2026 at 1000. Coordination for site access should be done with the POC designated in the RFQ.

• This acquisition is set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25.0M.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference and attached. FAR 52.212-3 is also incorporated by reference and attached.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in specific geographic areas of Virginia (Gloucester, Hampton, Isle of Wight, James City, Mathews, York) and North Carolina (Currituck, Gates).

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit requirements for service employees working on contracts covered by the Service Contract Act in the specified locations. Bidders must ensure their proposed labor costs align with these determined rates to be compliant. It details specific hourly wages for numerous occupations, as well as Health & Welfare benefits, vacation, and holiday pay. It also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), hazardous pay differentials, uniform allowances, and the process for requesting additional classifications (SF-1444).

Form / Attachment / Pricing Sheet

This document is a poster titled "EMPLOYEE RIGHTS ON GOVERNMENT CONTRACTS." It informs employees working on government contracts about their rights under the Service Contract Act (SCA) and the Public Contracts Act (PCA).

• Minimum Wages: States that rates must be no less than the federal minimum wage, with potential for higher rates based on SCA wage determinations.
• Fringe Benefits: Notes that SCA wage determinations may require fringe benefits, while PCA contracts do not.
• Overtime Pay: Requires payment of 1.5 times the basic rate for hours worked over 40 in a week, with some exceptions.
• Child Labor: Prohibits employing persons under 16 years of age on PCA contracts.
• Safety & Health: Mandates that work must be performed under sanitary, non-hazardous, and safe conditions.
• Enforcement: Provides contact information for the Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints and information.

Bidders should be aware of these employee rights as they establish the minimum labor standards that must be met for contracts subject to the SCA or PCA. This poster outlines key requirements regarding wages, overtime, child labor, and safety, which may impact labor costs and operational planning for the proposed contract.