USCGC Anvil Hull Cleaning/Divers

Forms / Attachments / Pricing Sheets

This document provides "Terms and Conditions (Invoice Instruction and Clauses)" relevant to vendors receiving awards. It details the procedures for submitting invoices and outlines the authority of the Contracting Officer.

• Contracting Officer (KO) Authority: Specifies that only the Contracting Officer can authorize changes affecting contract price or delivery dates. Contact information for the KO is provided.
• Vendor Payment Information: Outlines required information for vendors to provide for payment status inquiries (PO#/Contract#, Invoice#, Invoice Amount, Invoice Date).
• Invoice Instructions: Mandates the use of the Invoice Processing Platform (IPP) at www.ipp.gov for submitting proper invoices. It provides instructions for vendors already enrolled in IPP and those who are not, including details on receiving login credentials and temporary passwords.
• IPP Customer Support: Provides contact information (toll-free number, email, hours of operation) for assistance with IPP.
• Electronic Submission of Payment Requests: Reinforces the requirement to submit payment requests electronically via IPP, with a copy of the invoice and supporting documentation emailed to the Contracting Officer. Failure to comply may result in rejection or delay.
• Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) Clauses: Lists specific FAR/HSAR clauses and provisions that are incorporated by reference, including deviations and effective dates. It highlights clauses that contracting officers will not consider for award decisions and specifies which representations are not required.
• Prohibitions and Representations: Includes clauses related to prohibitions on contracting for certain hardware, software, and services (e.g., Kaspersky Lab, telecommunications and video surveillance equipment from specific foreign countries), and requirements for offerors to represent their compliance.
• Sustainable Products and Services: Outlines requirements for contractors to ensure sustainable products and services are used, as defined by EPA and USDA programs.
• Tax Exemption Information: Notes that federal agencies are exempt from taxes and provides U.S. Coast Guard tax exemption details.

This document is crucial for understanding the administrative and contractual requirements post-award. Bidders must pay close attention to the invoice submission process via IPP, the authority of the Contracting Officer, and the various FAR/HSAR clauses, including prohibitions and representation requirements, as these will directly impact contract performance and compliance. Understanding these terms is essential for accurate proposal preparation and successful contract execution.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4427, Revision 33) for the Service Contract Act, applicable to the South Carolina counties of Berkeley, Charleston, and Dorchester. It lists various occupational classifications with corresponding minimum hourly wage rates and specifies required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit requirements for service employees working under a federal contract in the specified geographic area. Bidders must ensure their proposals account for these mandated labor costs to comply with the Service Contract Act. It details rates for a wide range of occupations, including administrative, automotive, food service, health, IT, maintenance, protective services, and technical roles. The document also outlines important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as specific benefit details for health & welfare, vacation, and holidays. It also provides guidance on the conformance process for unlisted occupations using Standard Form 1444.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for underwater hull cleaning, inspection, and documentation services for the U.S. Coast Guard Cutter Anvil. The acquisition is unrestricted.

• Certified dive teams are required to perform manual and mechanical fouling removal.

• Services must cover the entire sub-surface hull body, including the waterline, hull plating, sea chests, overboard, transducers, and speed logs.

• Includes 4,000-psi pressure washing of propellers and rudders.

• Work to be performed in accordance with the Statement of Work (SOW).

• Contract type: Firm Fixed Price estimate requested.

• Period of Performance: Not explicitly stated, but includes an option to extend the term of the contract for up to 5 years.

• Estimated Value: Not stated.

• Offer Due Date: May 26, 2025, 11:00 AM Eastern Time.

• Submission Instructions: Quotes must be submitted via email to the Contracting Officer (Julia Kline) and must include the Company UEI in Block 17a and Monthly Pricing.

• Evaluation Criteria: The Government will evaluate the lowest-priced offeror's Technical Volume for understanding and adherence to SOW requirements. An "Acceptable" or "Unacceptable" rating will be assigned. Price will be evaluated based on the Total Evaluated Price (TEP).

• This acquisition is unrestricted.

• NAICS Code: 561990 with a size standard of $19.5 Million.

• Invoicing will be processed through the Invoice Processing Platform (IPP).

• Applicable FAR clauses are listed, including those related to Offeror Representations and Certifications, Contract Terms and Conditions, Option to Extend the Contract, and Availability of Funds.

Statement of Work (SOW)

To restore the hydrodynamic efficiency and operational readiness of the vessel Anvil through comprehensive underwater hull cleaning and inspection. This will involve complete removal of marine fouling from the vessel's sub-surface hull, attachments, and propulsion systems.

• Comprehensive underwater hull cleaning, inspection, and documentation of the vessel Anvil.

• Manual and mechanical fouling removal across the entire sub-surface hull body, including waterline, hull plating, sea chests, overboards, transducers, and speed logs.

• 4,000-psi pressure washing of propellers and rudders.

• Deliverables include underwater digital photographic/video documentation and a formal written report detailing "as-found" and "post-cleaning" conditions.

• Strictly limited to underwater cleaning, visual inspection, and documentation.

• Does not include structural hull repairs, replacement of hull attachments (e.g., zinc anodes, transducers), internal vessel maintenance, mechanical troubleshooting, or dry-docking operations.

• Deliverables will be used by vessel management and engineering to verify cleaning completion, baseline material condition, and inform future maintenance decisions.

• Period of Performance: Not to exceed 30 calendar days from the date of award.

• Place of Performance: Contractor's facilities with frequent visits to the United States Coast Guard at 196 Tradd Street, Charleston, South Carolina 29407.

• Contractor must provide qualified personnel.

• A Project Manager must be designated as the single point of contact.

• Contractor employees must wear identification badges and comply with Government security and conduct regulations.

• A Post Award Conference is required within 14 business days of award.

• A draft Project Plan must be provided at the Post Award Conference.

• A Business Continuity Plan (BCP) must be submitted within 14 business days of award.

• Weekly progress reports are required.

• All written reports must be in electronic format.

• Contractor must furnish all facilities, materials, equipment, and services.

• Government acceptance period for deliverables is 14 business days for review and comment, with 14 business days for corrections.