USCGC CALHOUN FQ4 FY26

Solicitation / RFP / RFQ

This solicitation is for "USCGC CALHOUN (WMSL 759) FY26 dockside definite items." The acquisition is set aside 100% for small business. The North American Industry Classification Standard (NAICS) code is 336611, with a size standard of 1300 employees.

• The solicitation includes a Performance Work Statement (PWS) (Attachment 2) detailing the scope of work for the USCGC CALHOUN (WMSL 759) for Fiscal Year 2026, Fourth Quarter.

• Offerors must provide a planning document in graphical format (e.g., Gantt Chart) detailing the period of performance, start/stop dates for work items and sub-tasks, and due dates for Critical Inspection Reports (CIR).

• The planning document must also include dates for Coast Guard Inspector presence and Technical Representative (Tech Rep) services.

• A written narrative (max 10 pages) is required to describe technical capabilities, performance risks, environmental challenges, disruption mitigation, quality assurance, and surge capacity.

• Specific requirements for work items, subcontractor identification, critical path analysis, float calculations, and work item relationships are detailed.

• Contract Type: Firm Fixed Price.

• Period of Performance: The anticipated period of performance must be sufficient to complete the requirements outlined in the Specification for DS FY26 FQ4 (Rev 0).

• Offerors must submit quotes via email to the Contracting Officer and Contract Specialist.

• Quote Validity Period: 120 days.

• Quotes must be prepared according to the instructions, including a cover letter, technical capability assessment, and past performance information.

• Pricing must be submitted using Attachment 1 (Price Schedule) in both Microsoft Excel (.xlsx) and PDF formats.

• Offerors must complete blocks 12, 17a, and 30a, b, c of the SF1449.

• Evaluation Factors: Award will be made to the responsible Offeror whose offer is most advantageous, considering Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are significantly more important than Price. A best-value trade-off approach will be used.

• This acquisition is 100% set aside for Small Business.

• Specific representations and certifications related to small business status are required.

• Key deadlines include the question submission deadline of April 24, 2026.

• Access to certain technical documents may be restricted and require Joint Certification Program (JCP) certification.

• Offerors are cautioned that the government intends to evaluate quotes and make award without discussions.

Form / Attachment / Pricing Sheet

This document, titled "Consolidated List of References," serves as a comprehensive catalog of all Coast Guard drawings, technical publications, and standard specifications that are integral to the associated specification. It ensures that contractors utilize the correct versions of these documents during specification writing and contract execution.

• Coast Guard Drawings: A detailed list of numerous drawings, identified by number, revision, and title, covering various aspects of vessel construction and systems (e.g., Damage Control, General Arrangements, Scantling Plans, Sewage Systems, Electrical Equipment, Fire Detection Systems).
• Coast Guard Publications: A list of technical publications, instructions, and standard specifications relevant to safety, maintenance, and specific systems.
• Other References: Includes military standards (MIL-STD), industry standards (ASTM, AWS, ASME), federal regulations (CFR), and other relevant documents.

This document is crucial for bidders as it identifies all referenced materials that form part of the specification. Bidders must ensure they have access to and are familiar with these documents, as they define specific technical requirements, standards, and procedures that will likely be incorporated into the contract. The list helps bidders understand the full scope of technical documentation required for the opportunity and may influence their ability to meet all specified requirements.

Form / Attachment / Pricing Sheet

This document outlines the procedures and requirements for obtaining FLETC (Federal Law Enforcement Training Centers) base access and pier lay down for contractors. It details the necessary forms, submission timelines, and security protocols required for personnel to gain access to the FLETC Charleston facility and specific areas like "the Cutter" and "Secure Spaces."

• Base Access Forms: Requires submission of specific forms such as DHS Form 11000-25, OF-306, and DHS Foreign National Screening Form 11055, depending on citizenship status and duration of stay.
• Submission Deadlines: Minimum of 14 days prior to the start date for U.S. Citizens, and 30 days prior for foreign nationals.
• Fingerprinting and Background Checks: All contractors are subject to these checks.
• Pier Restrictions: Details limitations on vehicles and equipment staging on Pier Papa, including weight limits, approved equipment types, and specific restrictions for south and north sides of the pier.
• Sanitation Services: Outlines requirements for temporary sanitation facilities, specifying that mobile chemical toilets are not permitted on the pier but are authorized in the shore staging area.
• Contact Information: Provides points of contact for questions and authorizations.

This document is critical for bidders to understand the logistical requirements and timelines associated with accessing the FLETC facility and staging equipment. It highlights potential delays in base access (up to two weeks or longer) and strict rules for pier usage, which could impact project scheduling and planning. Bidders must factor these requirements into their proposals and operational plans.

Form / Attachment / Pricing Sheet

This document specifies the "Cutter Work Hours" relevant to the opportunity. It outlines the standard working hours for various types of work to be performed by the contractor.

• General work: Monday-Saturday, 0700-1900
• Hot work: Monday-Saturday, 0800-1900
• Transfers of fuel, oil, and/or water: Monday-Friday, 0700-1900
• Operation of major machinery: Monday-Friday, 0700-1900
• Federal holidays: 0700-1900

Bidders should note these specified work hours as they may impact project scheduling, resource allocation, and overall cost proposals. The document also states that the Contractor may request to work outside these designated hours with advance notice to the COR (Contracting Officer's Representative).

Form / Attachment / Pricing Sheet

This document provides instructions and a template for Offerors to submit questions regarding the USCGC CALHOUN (WMSL-759) Dock-Side Repairs FY26 solicitation. All questions will be answered via an amendment.

• Vendor Name: Field to identify the submitting vendor.
• Specification Paragraph Reference: Field to cite the specific section of the solicitation the question pertains to.
• Question: Field for the Offeror to clearly state their question.
• Coast Guard Response: This section is for the government's response, which will be provided in a future amendment.

Offerors must use this format to submit any questions they have about the solicitation. Questions should be submitted via email to William Zittle (william.r.zittle@uscg.mil) and Robin Kloeppel (robin.b.kloeppel@uscg.mil). The vendor's name must be included with each question.

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) required by the Department of Homeland Security (DHS). It outlines the terms and conditions under which an individual is granted conditional access to sensitive government information. Bidders may be required to sign this agreement to access certain information related to the opportunity.

• Defines categories of sensitive information: Protected Critical Infrastructure Information (PCII), Sensitive Security Information (SSI), and Other Sensitive but Unclassified (SBU).
• Requires the signer to attest familiarity with and compliance with relevant laws, regulations, and procedures for each category of information they may access.
• Outlines obligations regarding information protection, handling, dissemination, and safeguarding.
• Specifies procedures for returning information upon completion of engagement or when no longer required.
• Details consequences for violating the agreement, including potential denial of access to other information.
• Includes an acknowledgement section for the signer and a witness.

This document is crucial for potential bidders who may be required to access or handle sensitive government information as part of the opportunity. Signing this NDA signifies an understanding and commitment to protect such information according to strict government standards. Failure to comply can have serious repercussions, including denial of access to information and potential administrative, disciplinary, civil, or criminal action.

Specification / Statement of Work

This document outlines the specifications for dockside repairs to the USCGC CALHOUN (WMSL 759) for Fiscal Year 2026.

The specification details numerous work items, including:

• Maintenance and preservation of the Stern Boat Launch and Recovery System.
• Inspection and testing of the Talon Grid (Type 18-08).
• Annual inspection and testing of the Cargo Handling Elevator.
• Inspection and testing of the Incinerator.
• Inspection and grooming of the Oily Water Separator (OWS) System.
• Inspection and testing of the Fire Detection System.
• Renewal of deck covering (slip-resistant) on the flight deck, hangars, and general deck areas.
• Provision of tenting for exterior decks.
• Cleaning and inspection of various tanks, including Aviation Fuel Service, Aviation Fuel Stowage and Overflow, Grey Water Holding, Sewage Holding, and MP Fuel Storage and Overflow.
• Optional tasks such as tank preservation (full or partial).
• Welding services for general repairs.
• Maintenance of fire prevention systems and provision of a fire plan.
• Cleaning and flushing of sewage piping.

The repairs are scheduled for FY2026 and will be performed dockside.

• Contractors must adhere to numerous SFLC Standard Specifications and Coast Guard drawings.
• Government-furnished property will be provided for certain work items.
• Specific quality assurance and control measures are detailed, particularly for "critical-coated surfaces."
• Environmental protection requirements must be followed.
• Technical Representatives (Tech Reps) are required for specific work items, including OEM authorized personnel for certain systems and certified NDE/Coatings Inspectors.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for services related to the USCGC Calhoun (WMSL-418) during Fiscal Year 2026, Fourth Quarter (FQ4 FY2026). It outlines specific tasks and their associated costs.

• Services: Includes a list of specific maintenance, inspection, testing, and repair services required for the vessel. Examples include Stern Boat Launch and Recovery, Talon Grid Inspection, Cargo Handling Elevator Inspection, Incinerator Inspection, Oily Water Separator Grooming, Fire Detection System Inspection, Deck Covering Renewal, Tank Cleaning and Inspection (various types), Welding, and Tank Level Indicator Installation.
• Units: Most services are priced per JOB, with "Laydays" priced per Day.
• Pricing: The schedule provides columns for Unit Price, Unit, Quantity, and Extended Price. However, the actual price and extended price values are not populated in the provided text, indicated by #VALUE!.
• Cost Breakdown: A separate sheet, "CostEstimateBreakdowns," details assumed labor rates, G&A factors, and profit factors, along with a breakdown of labor categories and potential work locations.

This pricing schedule is critical for bidders to understand the specific services required for the USCGC Calhoun availability and to formulate their cost proposals. Bidders will need to populate the unit prices and extended prices based on the listed services and quantities to submit a complete bid. The cost breakdown sheet provides context on how costs are expected to be structured.