USCGC Hollyhock Oil Analysis
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Coast Guard (USCG), under the Department of Homeland Security, has issued a Combined Synopsis/Solicitation for Oil Analysis services for the USCGC Hollyhock (WLB-214). This Total Small Business Set-Aside opportunity seeks a qualified laboratory to analyze a Main Reduction Gear (MRG) sludge sample to determine its composition, identify the likely cause of formation, and recommend an effective solvent for removal. Proposals are due by March 10, 2026, at 3:00 PM UTC.
Scope of Work
The contractor will perform laboratory analysis on a limited MRG sludge sample. Key tasks include:
- Determining the elemental composition of the sludge.
- Providing an expert opinion on the likely cause of sludge formation.
- Recommending an available solvent effective in removing hard, adherent sludge from MRG internal surfaces. All work on the sample must be accomplished within the contractor's single facility, prohibiting transport or shipping to other locations. The Government will provide specific materials, including unused MRG lubricant (MIL-PRF-17331, TEP 2190), Shell Biodegradable Hydraulic Oil 68, Mobile Gear 600XP450, and a used MRG lube oil sample. The contractor is responsible for all other labor and materials. Potential analytical methods suggested include FTIR, 2D GCxGC, ASTM D5185, FTM 3462, and ASTM D2027.
Contract & Timeline
- Opportunity Type: Combined Synopsis/Solicitation
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Product Service Code: J030 (Maintenance, Repair And Rebuilding Of Equipment: Mechanical Power Transmission Equipment)
- Response Due: March 10, 2026, 3:00 PM UTC
- Published Date: March 2, 2026
- Period of Performance: The final analysis report is due no later than 45 days after the award notice.
Requirements & Evaluation
The contracted laboratory will determine the best methods and procedures for analysis, leveraging their knowledge and experience. Any departure from specifications requires prior written permission from the Contracting Officer. Laboratories must demonstrate capability to meet technical requirements and perform all sample analysis within a single facility. The completed analysis report must be submitted electronically as an email attachment.
Government Points of Contact
- Contracting Officer: Justin Wooldridge (justin.r.wooldridge2@uscg.mil, 206-820-5327)
- Technical POC: James Happe (James.P.Happe@uscg.mil, 408-910-2307)
- Asset Manager: ENS Marcos Saldarriaga (Marcos.A.Saldarriaga@uscg.mil, 206-820-3031)