USCGC STONE Dockside FQ4 FY26

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial services, prepared and to be evaluated in accordance with FAR Part 12. It constitutes the only solicitation for the Fiscal Year Quarter (FYQ) 4, Fiscal Year (FY) 26 Dockside Repairs of the USCGC STONE (WMSL-758), home-ported in North Charleston, South Carolina.

• The requirement consists of dockside repairs aboard the USCGC STONE (WMSL-758).

• The Contractor shall furnish all necessary labor, materials, services, equipment, supplies, power, accessories, facilities, and other items required to perform dockside repairs, including ship repair and associated support work. This may include work not currently listed as individual Work Items.

• Attachment A - Specification STONE (WMSL-758) REV0 details the specific requirements.

• Attachment B - Pricing Schedule STONE (WMSL-758) lists contract line-item numbers (CLINs), quantities, units of measure, and options.

• The anticipated Period of Performance is from August 18, 2026, to November 16, 2026.

• Cutter work hours are generally Monday-Saturday, 0700-1900, with specific hours for hot work, transfers, and major machinery operation. Federal Holidays are also covered.

• Quotes must be submitted via email to the Contracting Officer and Contract Specialist.

• Quote Validity: 120 days.

• The solicitation is for a Requirements contract with Firm Fixed Price Task Orders.

• Evaluation will be based on Price, Technical Capability, and Past Performance, with Technical Capability and Past Performance being significantly more important than Price.

• A technical package request deadline is April 10, 2026.

• Questions related to the solicitation are due by April 22, 2026.

• Not explicitly stated in this section, but standard FAR clauses related to small business concerns are incorporated by reference.

• The Government reserves the right to cancel the solicitation.

• Award will not be made until funds are available.

• Quotes must be submitted in accordance with "QUOTE PREPARATION INSTRUCTIONS" in Section L.

• Access to FLETC Charleston requires specific procedures, including fingerprinting and ID badges, which may take several weeks.

• Contractors must comply with all applicable Federal, state, and local laws and regulations, including those related to hazardous materials and waste.

Solicitation / RFP / RFQ

This solicitation, identified by Solicitation Number 70Z08526QLREP0012, is for Dockside Repair Services for the USCGC STONE (FQ4 FY26). The acquisition is a 100% set-aside for Small Business, with a NAICS Code of 336611 (Ship Building and Repairing) and a size standard of 1300 employees.

• The primary service required is "Dockside Repair Services" for the USCGC STONE.

• Detailed specifications and work statements are provided in Attachment A - Specification STONE (WMSL-758) REV0.

• Packaging and marking requirements are addressed in Section D.

• Inspection and acceptance terms are outlined in Section E.

• Delivery or performance details are in Section F.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated in the provided sections, but implied to be for FY26.

• Estimated Value: Not stated in the provided sections.

• Offer Due Date/Local Time: April 30, 2026, 12:00.

• Proposal submission instructions are detailed in Section L - Instructions, Conditions and Notices to Offerors.

• Evaluation Factors for Award are outlined in Section M.

• Pricing details are to be found in Attachment B - Pricing Schedule STONE (WMSL-758).

• This acquisition is a 100% set-aside for Small Business.

• The solicitation incorporates FAR clauses by reference and includes full text clauses as noted.

• Numerous attachments are provided, including specifications, pricing schedules, clarification requests, questionnaires, facility access instructions, and non-disclosure agreements.

Specification / Work Item Details

This document, "Attachment A- Specification STONE (WMSL-758) REV0.pdf", outlines the specifications for dockside repairs for the USCGC STONE (WMSL 758) for FY2026. It is a detailed specification package that includes a Table of Contents listing numerous "Work Items" (e.g., Cargo Handling Elevator Inspection, Fire Detection System Inspection, Deck Covering Renewals, Tank Cleaning, Welding, etc.).

• Table of Contents: Provides a comprehensive list of all work items, allowing bidders to quickly identify the scope of work.
• Revisions Record: Details any changes made to the specification.
• Consolidated List of References: Lists all relevant Coast Guard drawings, technical publications, and standard specifications that form part of this document. Bidders will need to consult these for detailed requirements.
• Consolidated List of Government-Furnished Property: Identifies items that the Government will provide to the contractor.
• Principal Characteristics: Provides key physical and machinery details of the USCGC STONE (418' WMSL).
• General Requirements: Outlines overarching requirements for contractors performing vessel repairs at a Coast Guard facility.
• Individual Work Items (1-18): Each work item details the specific scope, references, requirements, and notes for a particular task. These are the core of the specification and bidders must review them thoroughly to understand the technical requirements, materials, and procedures.

This document is a detailed technical specification for a range of repair and maintenance tasks. Bidders must carefully review each "Work Item" relevant to their capabilities to determine the scope of work, technical requirements, and any associated government-furnished property. The extensive list of references indicates the need for bidders to have access to and understand numerous supporting documents.

Form / Attachment / Pricing Sheet

This document is a pricing schedule and cost estimate breakdown for services related to the USCGC STONE (WMSL-418) Docksides Availability FY2026. It details specific line items for required services and provides a template for cost estimation.

SOS&S Sheet:

• Lists specific service items (e.g., Annual Inspection and Test for Cargo Handling Elevator, Fire Detection System Inspection, Deck Covering Renewals, Tank Cleaning).
• Includes columns for Unit Price, Unit, Quantity, and Extended Price.
• Defines a Composite Labor Hour Rate for contract changes, including a mark-up/loading rate for materials and subcontractors.
• Indicates that estimated quantities and extended amounts are for evaluation purposes only.

CostEstimateBreakdowns Sheet:

• Provides fields for Composite Labor Rate, Assumed G&A Factor, and Assumed Profit Factor.
• Includes breakdowns for Direct Labor and Direct Material/Subs Cost.
• Lists various labor roles (Eng Tech, Machinist/Pipe Fitter, Electrician, etc.) and geographic areas with associated labor rates.

Bidders must use this document to understand the scope of services required, calculate their pricing for the definite and optional items, and determine their Composite Labor Hour Rate. The breakdown of labor roles and geographic rates will inform cost estimations for potential contract changes. This schedule is critical for preparing a compliant and competitive proposal.

Form / Attachment / Pricing Sheet

This document is a Request for Clarification (RFC) form for offerors to submit questions regarding the USCGC STONE (WMSL-758) Dock-Side Repairs FY25 solicitation. It outlines the process for submitting questions and provides a template for offerors to use.

• Submission Method: Questions must be submitted in writing via email.
• Recipients: Emails should be sent to Lavon Lewis (Lavon.M.Lewis@uscg.mil) and Mark Cap (Mark.Cap@uscg.mil).
• Required Information: Each question must include the vendor's name, a reference to the relevant specification paragraph (if applicable), and the question itself.
• Format: A template is provided with fields for Vendor Name, Specification Paragraph Reference, and Question.
• Response Method: Offerors' questions will be answered via an amendment to the solicitation.

This attachment provides the official channel and format for bidders to ask clarifying questions about the solicitation for USCGC STONE (WMSL-758) Dock-Side Repairs FY25. Bidders should use this form to ensure their questions are properly submitted and will be addressed by the government.

Form / Attachment / Pricing Sheet

This document, HSAM Appendix G – Class Checklist for Controlled Unclassified Information, is a checklist used by the requiring office to determine and document requirements related to Controlled Unclassified Information (CUI) and access for contractor employees. It is part of the procurement request package and ensures that necessary security, privacy, and information handling clauses are included in the solicitation and resultant contract.

• Class Description: Defines the scope of the Appendix G.
• Estimated Value: $348,000,000.
• Expiration Date: 01AUG2029.
• CUI and Access Requirements: Questions regarding contractor access to various types of CUI (e.g., CVI, PII, SSI), DHS information systems, and government facilities.
• Authority to Operate (ATO) and Continuous Monitoring: Questions about the use of federal information systems by contractors and requirements for security plans and continuous monitoring.
• Data Retention Requirements: Questions about retaining CUI for the Government and associated security requirements.
• Additional Privacy Considerations: Questions regarding the need for privacy compliance documentation and contractor support.
• Signature Section: For sign-off by various officials including the Requiring Official, USCG Chief Security Officer, USCG Chief Information Officer, USCG Privacy Officer, SSI Program Office, CVI Program Office, PCII Program Office, and the USCG Deputy Head of the Contracting Activity.

This checklist informs bidders about potential requirements related to CUI handling, access to government facilities and systems, data retention, and privacy. The inclusion of specific clauses (e.g., HSAR 3052.204-72, HSAR 3052.204-73) in the solicitation and contract will depend on the answers provided in this checklist, directly impacting a bidder's responsibilities and compliance obligations.

Form / Attachment / Pricing Sheet

This document is Attachment E, a Past Performance Questionnaire (PPQ) intended for offerors to provide information about their past performance on relevant contracts. It serves as a template for bidders to complete and submit as part of their proposal, allowing the government to gather details about the offeror's performance history.

• Name of Offeror: Field for the bidding company's name.
• Contract Number, order number, or identifier: Space to list the specific contract being referenced.
• Customer Name & Location: Details of the customer for the referenced contract.
• Customer Point of Contact: Name and title of the customer's contact person.
• Telephone Number and e-mail address: Contact information for verification.
• Total dollar value: The total value of the effort, including growth work, definite, and option items.
• Period of Performance: Start and end dates for the contract.
• Detailed description of the work performed: A section to describe the work done, demonstrating its relevance to the current solicitation.
• Subcontractor(s) Utilized: Information on any subcontractors used, the extent of their work, and their annual dollar value.

This form is crucial for bidders as it directly relates to the past performance evaluation factor. Completing this questionnaire accurately and thoroughly will help demonstrate the offeror's capability and experience to successfully perform the work outlined in the solicitation. Bidders must ensure they provide all requested details to effectively showcase their relevant past performance.

Form / Attachment / Pricing Sheet

This document outlines the instructions and requirements for obtaining base access to FLETC (Federal Law Enforcement Training Center) Charleston and specific cutters. It details the procedures, forms, and timelines necessary for contractors to gain entry and work on base and aboard cutters.

• Base Access Procedures: Contractors must contact the COR upon award to obtain access requirements. Processing can take up to two weeks or longer for special cases.
• Required Forms:
  • U.S. Citizens: DHS Form 11000-25, OF-306, and FLETC ID Badge application (or FLETC Form 121-00-02 for short durations).
  • Foreign Nationals/Foreign Born U.S. Citizens: DHS Foreign National Screening Form 11055, DHS Form 11000-25, OF-306, U.S. Passport, Visa, and/or Naturalization Certificate.
• Timelines:
  • Minimum 14 days prior to start date for U.S. Citizens.
  • Minimum 30 days prior to start date for foreign nationals/foreign born.
• Fingerprinting and Background Checks: All contractors are subject to these checks.
• Work Start/Stop Dates: Accurate dates are crucial for timely adjudication of fingerprints and to ensure uninterrupted access.
• Pier Restrictions (Pier Papa):
  • No vehicles or equipment without prior approval.
  • Speed limit: 10 MPH.
  • Commercial vehicle weight limits (GVWR/GAWR).
  • No personal vehicles on the pier during normal working hours.
  • Only one vehicle allowed on the pier at a time.
  • Specific restrictions for south and north sides of the pier regarding equipment, loads, and transit.
  • "Cut sheets" for equipment staging required 5 days prior to use.
• Temporary Sanitation Services: Specific requirements for U.S. Coast Guard (USCG) personnel and contractor-personnel sanitation facilities, including restrictions on mobile chemical toilets on the pier.

This document is critical for any bidder planning to perform work that requires physical access to FLETC Charleston or specific cutters. It outlines the necessary steps, documentation, and timelines for obtaining base access, which can significantly impact project scheduling and personnel deployment. Bidders must factor these requirements into their planning and proposal preparation, particularly regarding lead times for form submission and potential delays.

Form / Attachment / Pricing Sheet

This document is a Non-Disclosure Agreement (NDA) required by the Department of Homeland Security (DHS). It is intended to grant conditional access to certain information to individuals who are officials, employees, consultants, or subcontractors of an authorized entity working with DHS. The agreement outlines the terms and conditions under which this information can be accessed and protected.

• Information Categories: The agreement covers Protected Critical Infrastructure Information (PCII), Sensitive Security Information (SSI), and Other Sensitive But Unclassified (SBU) information.
• Signer's Attestation: Individuals must attest to their familiarity with and willingness to comply with the standards for access, dissemination, handling, and safeguarding of these information categories.
• Acknowledgement of Responsibilities: Signers acknowledge their obligation to protect information from unauthorized disclosure, comply with applicable laws and regulations, and report any security violations.
• Consequences of Violation: Violating the agreement may result in cancellation of access, denial of future access, and potential administrative, disciplinary, civil, or criminal action.
• Privacy Act Statement: Details the authority for collecting information, its principal purpose, routine uses, and the voluntary nature of disclosure.

This document is a mandatory form that potential bidders or their personnel may be required to complete if they are granted access to sensitive information during the performance of a contract or solicitation. It outlines the strict requirements for handling confidential information and the potential consequences of non-compliance. Bidders should be aware that their personnel may need to sign this agreement as a condition of participation or contract performance.

Justification for Other Than Full and Open Competition

This document outlines the justification for restricting competition for Work Item 3, "Stern Boat Launch and Recovery, Level II," related to the Allied Dual Point Davit system for the U.S. Coast Guard's National Security Cutters (NSC). The requirement is to support, maintain, and improve operations of this system.

The contractor must provide services of an OEM authorized / licensed Technical Representative from Superior-Lidgerwood-Mundy Corp. to perform the following on-site tasks:

• Provide proprietary information, software, and tools.
• Assist with proper repair methods, ensuring compliance with manufacturer procedures and standards.
• Observe initial testing for mechanical issues.
• Adjust and set limits switches.
• Adjust wire rope lengths.

The justification for restricting competition is based on the "Brand Name" type, where the specific brand name product or feature is essential to the government's requirements. Market research indicates that other companies' similar products or products lacking specific features do not meet the agency's needs. The skills, programs, software, and training required are proprietary to the OEM (Superior-Lidgerwood-Mundy Corp.), and a general technical representative cannot provide the in-depth information needed. An OEM Authorized Tech Rep or Licensed Tech Rep, as defined by SFLC Standard Spec 0000, is required due to their unrestricted access to proprietary information, software, and tools necessary for the installation, operation, and maintenance of the equipment.

SUPERIOR-LIDGERWOOD-MUNDY CORP 302 Grand Ave Superior, Wisconsin 54880-1243 UEI: NHDSASKCSSS9

Market Research and Comparison with Similar Items in a Related Industry were used for price determination.