USDA-Forest Service - Catahoula Ranger District - Kisatchie NF - Janitorial Services

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services for the Catahoula Ranger District, specifically for the main office and work center. The services are to be performed at the Catahoula District Office and the Catahoula Work Center.

• Janitorial services for the Catahoula Ranger District's main office and work center.

• Product/Service Code: S201 (HOUSEKEEPING-CUSTODIAL JANITORIAL).

• Bidders are instructed to read the Statement of Work (SOW) and all attachments thoroughly.

• Period of Performance: July 1, 2026, to June 30, 2027.

• Delivery Date: June 30, 2027.

• Offer Due Date: June 19, 2026, 1200 ET.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference, with addenda attached.

• The acquisition is set aside 100.00% for Small Business.

• North American Industry Classification Standard (NAICS) Code: 561720.

• Size Standard: $22.

• The document is a Standard Form 1449 (Rev. 11/2021).

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, for the Service Contract Act. It lists occupational classifications and their corresponding minimum wage rates and fringe benefits required for contracts in the specified area (Louisiana Counties of Grant and Rapides).

• Occupational Codes and Titles: Lists various job titles (e.g., Accounting Clerk, Automotive Worker, Electrician, Nurse, Technician) with corresponding codes.
• Wage Rates: Provides the minimum hourly wage rate for each occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare benefits are detailed at the end of the document.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

Bidders responding to solicitations that incorporate this wage determination must ensure that their proposed labor costs and wages meet or exceed these minimums for the specified occupations. This document is critical for accurate cost estimation and proposal development to ensure compliance with federal labor laws.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the Catahoula Ranger District Office and Work Center.

• Janitorial services are to be performed during business hours (8:30 AM - 4:30 PM, Mon-Fri).

• Services will be provided at two locations: Catahoula District Office (4,277 sq ft) and Catahoula Work Center (3,600 sq ft).

• The Forest Service will provide toilet paper, paper towels, plastic trash bags, liquid soap, brooms, brushes, vacuum, mops, chemicals, and wax.

• Key tasks include sweeping, mopping, vacuuming floors, cleaning and restocking restrooms, cleaning kitchen areas, collecting trash, dusting, spot cleaning, cleaning drinking fountains, cleaning interior glass/mirrors, and removing cobwebs.

• Specific frequencies are outlined for different tasks (e.g., 8 times per month for basic cleaning, 4 times per month for trash containers, 1 time per year for floor stripping/waxing).

• Minimum acceptable levels of service are defined, with thresholds for periodic inspection defects and customer complaints.

• For basic cleaning services, no more than three periodic inspection defects or 2 validated customer complaints per month are allowed.

• For restroom cleaning, no more than two periodic inspection defects or 2 validated customer complaints per month are allowed.

• For periodic cleaning services, no more than one periodic inspection defect or 2 validated customer complaints per month are allowed.

• Scheduling adherence and a Quality Control Plan (QCP) are also performance metrics.

• The locations are Grant Parish, LA: Catahoula Ranger District, 5325 Hwy 8, Bentley, LA 71407 (Admin Building) and Catahoula Work Center on Work Center Road.

• Normal duty hours are 8:30 AM to 4:30 PM, Monday through Friday, excluding federal holidays.

• Custodial services are to be performed on Mondays and Thursdays between 8:30 AM and 4:30 PM.

• Contractor must provide adequate supervision and ensure work meets contract terms.

• Contractor must comply with OSHA standards and provide appropriate personal protective equipment.

• A Contractor's Quality Control Plan (QCP) must be developed and maintained.

• A Contractor's Emergency Plan (CEP) must be submitted and updated annually.

• Invoicing will be submitted to IPP.gov monthly within 30 days of completed services.

• Contractor must coordinate invoicing with the COR/IPP approvers.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed line-item pricing information for janitorial services at two distinct government locations: the Catahoula District Office and the Catahoula Work Center. It outlines the tasks, frequency, and unit quantities for each service, serving as a template for bidders to provide their pricing.

Catahoula District Office (Approx. 4,277 sq ft):

• Line-Item 1001 (8 times/month): Includes sweeping/mopping/vacuuming floors, cleaning/restocking restrooms, cleaning kitchen areas, trash collection, porch sweeping, dusting blinds/windowsills, general spot cleaning, cleaning reception area, wiping water fountains, dusting high areas/vents, deep cleaning/disinfecting restrooms, and de-scaling fixtures. Recyclable trash collection is also specified.
• Line-Item 1002 (4 times/month): Involves washing and disinfecting trash containers, and cleaning windows.
• Line-Item 1003 (1 time/year - December): Requires stripping, buffing, waxing, and sealing floors.

Catahoula Work Center (Approx. 3,600 sq ft):

• Line-Item 1004 (8 times/month): Mirrors the tasks in Line-Item 1001 for the District Office.
• Line-Item 1005 (4 times/month): Mirrors the tasks in Line-Item 1002 for the District Office.

Pricing Structure: The sheet provides columns for UNIT, QUANTITY, UNIT PRICE, and TOTAL PRICE for each line item, allowing for detailed cost breakdown. Separate sections are indicated for 1st and 2nd Location Pricing, and a final TOTAL PRICING section.

Bidders must use this spreadsheet to input their proposed pricing for each line item and location. This document is critical for developing a comprehensive and accurate bid, as it details the specific services and frequencies required for janitorial support at both facilities.

Form / Attachment / Pricing Sheet

This document is Exhibit A, a Performance Relevancy Questionnaire. It is designed to gather information from potential offerors regarding their past and current projects, as well as their specialized experience, to assess their capability to perform the work described in the solicitation.

• Part 1 - Past / Current Projects: Requires listing up to five projects completed within the last three years that are similar in scope to the solicitation. It also requires listing concurrent contractual commitments. Information requested includes contract amount, type of project, date completed, and contact information for project references.
• Part 2 - Specialized Experience: Requires a detailed description of the work performed by the firm and its subcontractors for the listed projects, highlighting elements relevant to the current solicitation. It also requests contact information for the owner/government agency contracting officer or inspector.
• Certification: A statement by the certifying official attesting to the completeness and correctness of the information provided.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used by the government to evaluate the offeror's past performance and relevant experience, which are likely to be significant factors in the overall evaluation of proposals. Failure to provide complete information may impact the evaluation of the offeror's relevancy.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Janitorial Services for the Catahoula Ranger District, Kisatchie National Forest. It constitutes the only solicitation, and no separate written solicitation will be issued. The acquisition is a Total Small Business Set-Aside.

• Janitorial services are to be performed during business hours (8:30 AM - 4:30 PM, Mon-Fri).

• Services are required at two locations: Catahoula District Office (5325 LA-8, Bentley, LA 71407) and Catahoula Work Center.

• The Statement of Work (SOW) and Schedule of Items are provided as attachments.

• Award Type: Firm fixed-price Purchase Order.

• Contract Type: One award will be made to a single vendor.

• Period of Performance: July 1, 2026, to June 30, 2027.

• Option to Extend Services: The government may exercise an option to extend services for up to six (6) months beyond the period of performance.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Pricing: Quotes will be evaluated for fairness and reasonableness. The potential exercise of the FAR 52.217-8 option will be considered in the evaluation.

• Technical Acceptability: Rated "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding.

• Past Performance: Evaluated as "Acceptable," "Neutral," or "Unacceptable" based on prior contract performance.

• Minimum Submission Requirements: Offerors must provide Exhibit A (Previous Experience), a synopsis of Technical Capability, and specify personnel, equipment, and subcontracting plans.

• Offer Acceptance Period: Offers must be held firm for 90 calendar days from the date specified for receipt of offers.

• Questions Due: June 18, 2026, at 12:00 PM Eastern Time.

• This acquisition is set-aside for small business concerns.

• Applicable NAICS Code: 561720

• Small Business Size Standard: $22 million

• The solicitation incorporates provisions and clauses by reference. Full text may be accessed at www.acquisition.gov.

• Attachments include: WD-Grant Parish-LA, SOW, Schedule of Items, and Exhibit A: Performance Relevancy Questionnaire.

• The government intends to award a contract without discussion.