USDA Forest Service Helitack Support Trailer

Amendment / Modification

This amendment (0001) to the solicitation makes the following changes:

• Updates Attachment 1, which is the list of solicitation attachments.

• Revises Attachment 2, Trailer Specifications, to remove custom elements. This revision is documented in Attachment 2 Trailer Specifications AMD 0001.

• Removes Attachment 3, Drawings, as it is no longer applicable.

• Attachment 1 (List of solicitation attachments)

• Attachment 2 (Trailer Specifications)

• Attachment 3 (Drawings)

This amendment does not extend the hour and date specified for receipt of offers. Bidders must acknowledge receipt of this amendment. Failure to do so may result in offer rejection. If a bidder wishes to change an offer already submitted, the change must be made by letter or electronic communication referencing the solicitation and this amendment, and must be received prior to the specified opening hour and date.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a dual-axle towable trailer for the USDA Forest Service Helena Lewis & Clark National Forest to support fire missions. The government anticipates awarding a purchase order for this requirement.

• One (1) dual-axle towable trailer, as detailed in Attachments 2 (Trailer Specifications AMD 0001) and 3 (Drawings).

• Delivery is required no later than 120 days After Receipt of Order (ARO). Early deliveries are accepted.

• FOB Destination is Helena, MT.

• Anticipated award type: Purchase Order.

• The government intends to make one award.

• Submission: Quotes must include a technical proposal (detailed trailer specifications) and a price proposal (completed Schedule of Items). Submit via email to joanne.meiers@usda.gov by the due date, with separate attachments for technical and price proposals. Ensure SAM.gov entity registration is active.

• Evaluation: Award will be made to the offeror representing the best value to the Government. Evaluation will be based on Price (fair and reasonable) and Technical Acceptability. Only the lowest priced quote will be evaluated for Technical Acceptability. If that quote is not acceptable, the process continues with the next lowest priced quote. Past Performance may also be considered.

• Key Deadlines: Questions are due by March 4, 2026, 5:00 PM Mountain Time. The solicitation closing date is not explicitly stated but questions are due well in advance.

• Not specified, but FAR 52.219-6 Notice of Total Small Business Aside is incorporated by reference.

• Contractors must submit pricing for all items to be considered responsive.

• The document incorporates numerous FAR and AGAR clauses and provisions by reference, including those related to commercial products/services, anti-discrimination, and system for award management. A significant clause, 452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance, is included in full text, outlining specific certifications required regarding anti-discrimination laws and DEI initiatives.

• Agency protest procedures through the USDA Ombudsman Program are detailed.

Form / Attachment / Pricing Sheet

This document specifies the required specifications for a dual-axle bumper pull trailer intended for transporting and storing Helitack-specific equipment and supplies for Helibase and Helitack operations. The trailer should be commercially available with manufacturer options.

• Trailer Type: Flat Top, V Nose
• Dimensions: Length 20'-22' (excluding tongue), Interior Height Minimum 7'0", Standard Width 8'-8.5'
• Construction: Divided interior wall (finished and insulated), Office door placement (6'-8' from rear wall, centered), Rear room length determined by front room.
• Flooring: Wood flooring/decking must have undercoating; topside must be wear-resistant and rated for E-Track cargo systems.
• Weight Rating: GVWR not less than 12,000 lbs and not exceeding 14,001 lbs.
• Doors: Entrance door on passenger side; "Ramp style" rear door with 12" extension and continuous hinge.
• Power: Minimum five (5) 110-volt outlets in the office area.
• Structural: Roof bows and wall posts on 24" centers; floor crossmembers on 16" centers.
• Wheels: Minimum 16" wheel size.
• Office Area: Wrap-around desk under window to door, Heat and A/C unit, Binder-sized cabinets over window (extending wall length, not into V nose).
• Exterior: RV style awning over passenger side door (mechanical opening, commercial length).

This document outlines the precise technical specifications required for a trailer. Bidders must ensure their proposed trailer meets or exceeds all listed requirements to be considered compliant. This information is critical for developing accurate quotes and ensuring the proposed equipment meets the government's operational needs.

Form / Attachment / Pricing Sheet

This document contains drawings and photographic examples illustrating the layout and components for a custom-built trailer, likely related to a government contract for specialized vehicles or mobile command centers.

• Layout Diagrams: Detailed schematics showing the placement of electrical outlets (including USB), radio outputs, antenna inputs, ceiling lights, switches, and a 40" TV. Specific dimensions and spacing requirements are noted, such as the 24" minimum separation between antenna inputs and radio outputs.
• Component Placement: Instructions for mounting NMO mounts and running feed lines for radio equipment, with specific labeling requirements (A1-A4).
• Photographic Examples: Images of various custom cabinetry, including "Custom Cabinets 2, 3, and 5," a "File Cabinet," an "L-Shaped Desktop," and "L-Shaped Overhead Cabinets." These provide visual references for the type and style of interior fittings.

This attachment provides critical visual and dimensional information for bidders to understand the physical specifications and required outfitting of the trailer. It details the intended electrical and radio infrastructure, as well as the aesthetic and functional interior design, which are essential for accurately estimating costs, planning production, and ensuring compliance with the opportunity's requirements.

Solicitation / RFP / RFQ

This solicitation is for a dual-axle towable trailer required by the USDA Forest Service Helena Lewis & Clark National Forest to support fire missions. The government anticipates awarding a purchase order for this requirement.

• One (1) dual-axle towable trailer, as detailed in Attachments 2 (Specifications) and 3 (Drawings).

• Delivery is required no later than 120 days After Receipt of Order (ARO). Early deliveries are accepted.

• FOB Destination is Helena, MT.

• Anticipated award type: Purchase Order.

• The government intends to make one award.

• Submission: Quotes must include a technical proposal (detailed trailer specifications) and a price proposal (completed Schedule of Items). Submit via email to joanne.meiers@usda.gov as two separate attachments (Word, Excel, or PDF). Ensure email receipt confirmation.

• Deadline: Quotes are due by the date and time specified in the solicitation. Questions are due by March 4, 2026, 5:00 PM Mountain Time.

• Evaluation: Award will be made to the offeror representing the best value to the Government. Evaluation is based on Price (fair and reasonable) and Technical Acceptability. Only the lowest priced quote will be evaluated for Technical Acceptability and Past Performance. If the lowest priced quote is not acceptable, the next lowest priced quote will be evaluated, and so on. Past Performance will be evaluated as Acceptable, Neutral, or Unacceptable.

• Contractors must have an active entity registration in the System for Award Management (SAM).

• Pricing must be submitted for all items to be considered responsive.

• Attachments 2 (Trailer Specifications) and 3 (Drawings) contain critical details for the trailer.

• FAR 52.212-2 is not applicable; evaluation is per FAR 12.203.

• The document includes numerous FAR and AGAR clauses and provisions, including specific requirements related to Anti-Discrimination and DEI Compliance (452.203-71) and contract closeout procedures.

Form / Attachment / Pricing Sheet

This document specifies the detailed requirements for a dual-axle towable trailer to be used by the Helena Aviation Center for the Helena – Lewis & Clark National Forest. The trailer will be used to transport and securely store Helitack-specific equipment and supplies for Helibase and Helitack operations.

• Dimensions: Flat top sloped V nose, 20' to 22' length (excluding tongue), minimum 7'0" interior height, 8.5' standard width (DOT compliant).
• Configuration: Two rooms divided by a solid, insulated wall with a centered pass-through door (6'-8' from the square wall).
• Materials & Construction: Insulated dividing wall (no exposed components), wear-resistant flooring rated for E-Track cargo systems, undercoating for wooden flooring, 8" tube main frame on 16" centers, tube sidewalls on 16" centers, minimum 16" wheels.
• Doors: Entrance door on the passenger side, "Ramp style" rear door with a 12" extension.
• Power & Lighting: Power package with (3) 12-volt power supplies under overhead cabinets, LED lighting on both sides for night operations.
• Storage: Custom locker cabinets (15" W x 36" H) with at least one USB per cabinet, and a larger custom cabinet (min. 48" H x 24" W x 24" D).
• Ancillary Features: Antenna attachments (A1, A2, A3) spaced at least 24" apart, RV-style awning over the passenger side door.
• Weight: Gross Vehicle Weight Rating (GVWR) not to exceed 14,001 pounds.

This attachment provides critical technical specifications for a trailer. Bidders must ensure their proposed trailer meets or exceeds all listed requirements to be considered compliant. It details dimensions, construction materials, internal configuration, power, lighting, storage, and weight limitations, all of which are essential for proposal development and ensuring the equipment meets operational needs.