USDA Forest Service Janitorial Services on the Blacksburg/New Castle WC, Jefferson NFs, VA

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 12444026Q0063 for janitorial services.

• Site Visit: Several questions inquired about the possibility of a site visit. The responses indicate that details regarding site visits, including special instructions and escorts, have been provided in an attached document, which has also been uploaded to SAM.gov.
• Incumbent: The government confirmed that there is no incumbent for this requirement, and therefore, no seniority list or pricing from a previous award is available.
• Service Frequency: A discrepancy was noted between the Combined Synopsis (requesting services Monday-Friday) and the SOW (listing "One time per week"). The government clarified that the service will be performed once per week during normal business hours (7:30 AM - 4:00 PM).
• Period of Performance (PoP): The correct Period of Performance was clarified as July 1, 2026, through June 30, 2027.
• New Requirement: The government confirmed that this is a new requirement, not a continuation of a previous contract.
• Facility Details: Multiple vendors requested approximate square footage and the number of restrooms. The responses consistently direct vendors to an attached document for this information.

This Q&A document clarifies key aspects of the solicitation, including service frequency, PoP, and the absence of an incumbent. It also directs vendors to an attachment for specific facility details and site visit information, which is crucial for proposal preparation.

Form / Attachment / Pricing Sheet

This document is a fire escape plan for administrative offices, providing a map of the facility layout. It includes a legend for fire extinguishers, your location, and circuit boxes. This plan is relevant for site visits and understanding the physical space.

• Facility layout including offices, conference room, cubicles, bathrooms, and visitor area.
• Location of fire extinguishers, circuit boxes, and exits.
• Designated areas such as "MEN'S RESTROOM," "WOMEN'S RESTROOM," "COMPUTER ROOM," "CORRIDOR," and various offices.
• Site Visit Point of Contact (POC) information: Kendra Brimm, phone number, and email address.
• Site visit hours: 0900 AM - 3 PM ET.

This document provides essential information for bidders attending a site visit, detailing the physical layout of the administrative offices. It helps in understanding the space where the opportunity is located and may be relevant for planning purposes related to the scope of work.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 12444026Q0063.

• Question 01: A vendor inquired about a site visit for janitorial services and requested additional details such as square footage and the number of restrooms if a site visit is not feasible.
• Answer 01: The government representative indicated flexibility regarding a site visit, stating they are amenable to conducting one if desired. Alternatively, they offered to provide the requested information if a site visit is not conducted. The vendor was asked to specify their preference.

This Q&A clarifies the availability of a site visit and the process for obtaining further property details. Bidders should note the government's willingness to accommodate a site visit or provide specific information upon request.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4299, Revision No. 29) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in the specified geographic area: Virginia Counties of Floyd, Giles, Montgomery, Pulaski.

This document lists specific occupational codes, titles, and their corresponding minimum hourly wage rates. It also outlines required fringe benefits for these occupations.

This document does not specify contract type, period of performance, or estimated value, as it is a wage determination applicable to contracts awarded under the Service Contract Act.

This document does not contain proposal submission instructions or evaluation criteria. It serves as a baseline for wage requirements for covered contracts.

This document does not specify eligibility or set-aside requirements. It applies to service contracts covered by the Service Contract Act.

• Executive Order (EO) 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually. Specific details on usage and contractor obligations are provided.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (unless renewed/extended after Jan 30, 2022). Contractors must pay at least $13.30 per hour (or the wage determination rate, if higher) for work performed in 2025. The minimum wage rate is adjusted annually.
• Health & Welfare Benefits: $5.55 per hour (up to 40 hours/week) or $222.00/week, or $962.00/month. An adjusted rate of $5.09/hour ($203.60/week, $882.27/month) applies when EO 13706 is also covered.
• Vacation: 2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years of continuous service.
• Holidays: A minimum of eleven paid holidays per year.
• Footnotes: Specific notes apply to Computer Employees (exemptions and conformance requirements) and Air Traffic Controllers/Weather Observers (night/Sunday pay differentials).
• Hazardous Pay Differential: An 8% differential for high hazard work (ordnance, explosives) and a 4% differential for low hazard work with ordnance/explosives.
• Uniform Allowance: Requirements for providing and maintaining uniforms, including reimbursement rates if applicable.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for service employees not listed in the wage determination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for Janitorial Services at the Blacksburg New Castle Work Center, Eastern Divide Ranger District, George Washington and Jefferson National Forest in Virginia. The government intends to award a fixed-firm-price requirements contract.

• Janitorial services for the Blacksburg New Castle Work Center Building(s).

• Services to be performed Monday through Friday between 7:30 AM and 4:00 PM.

• Offices are closed for Federal Holidays.

• The contract includes a base year and four option years.

• Contract Type: Firm-fixed-price requirements contract.

• Period of Performance: Base Year (07/01/2026 - 06/30/2027) plus four one-year option periods.

• Total duration not to exceed five years.

• Estimated Value: Not explicitly stated, but pricing for all items is required.

• Offer Due Date: May 7, 2026, 5:00 PM Eastern Time.

• Submission Method: Via email to richard.kandrach@usda.gov.

• Evaluation Criteria: Lowest price technically acceptable.

• Pricing: Offerors must submit pricing for all items. The government will evaluate quotations based on price and technical acceptability.

• Offer Acceptance Period: Prices must be held firm for 90 calendar days from the offer due date.

• This acquisition is set-aside for small business concerns (Total Small Business Set-Aside).

• NAICS Code: 561720

• Small Business Size Standard: $22

• This announcement constitutes the only solicitation; a separate written solicitation will not be issued.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Key attachments include: SOW with SOI, Past Performance Experience Questionnaire, and Wage Determination No., 2015-4299, Rev 29.

• Points of Contact: Mark Miller (COR), Richard Kandrach (Contracting Specialist), Shundrica T. Daniels (Contracting Officer).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for the USDA Forest Service, Eastern Divide Ranger District in Blacksburg, VA.

• Basic Cleaning Services: Includes maintaining floors (sweeping, dust mopping, wet mopping), removing trash, cleaning drinking fountains, vacuuming carpets and mats, cleaning interior/exterior floor mats, spot cleaning carpets, cleaning interior glass/mirrors, general spot cleaning on various surfaces, general dusting and polishing of furniture, and cleaning kitchen sinks, dishes, and countertops.
• Basic Entrance Cleaning Services: Includes sweeping front, side, and back walks, sweeping entrance stoops and porches, and cleaning interior doors and windows at entrances.
• Basic Restroom Cleaning Services: Includes cleaning and disinfecting all restroom surfaces, sweeping and mopping floors, cleaning mirrors, stocking restroom supplies (government provides supplies), and descaling toilet bowls and urinals.
• Periodic Cleaning Services: Includes cleaning interior and exterior windows twice a year (April and October) and cleaning refrigerators (both locations) and ovens (work center location only) four times per year (January, April, July, October).

Services must maintain a uniform, glossy appearance, be free of dirt, debris, and odors. Specific standards are outlined for each service area, including no traces of film, dirt, or smudges on cleaned surfaces. The government will evaluate performance through inspections and complaints. Failure to meet specifications may result in rework orders, decreased payment, or contract termination.

• Period of Performance: Base Year (08/01/2026 – 07/31/2027) with four Option Years extending through 07/31/2031.

• Location: USDA Forest Service, Eastern Divide Ranger District, 110 Southpark Drive, Blacksburg, VA 24060.

• Frequency: Janitorial services are required once per week.

• Technical Representative/COR: Mark Miller (mark.d.miller@usda.gov, 540-239-3520).

• Government Furnished Property: The Government will provide supplies for restrooms.

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire designed to gather information about a contractor's past performance and current contract commitments. It is intended to help the government assess a bidder's experience and capability relevant to the opportunity.

• Contractor identification (Name, Address, Contact Info, Type of Business).
• Years of experience as a prime contractor and subcontractor.
• Details of up to three (3) most relevant projects performed within the last three years, including contract number, award amount, contact information for verification, completion date, and description of work performed.
• List of current contract commitments, including contract number, award amount, contact information for verification, and percentage of completion.
• Questions regarding failure to complete work and whether work was completed by performance bond, with a section for explanations.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used by the government to evaluate the bidder's past performance and overall suitability for the opportunity. Failure to provide complete or satisfactory information may impact the evaluation of the bid.