USDA Forest Service Law Enforcement & Investigation WO R13 SR2 Snowmobile (9)

Award Notice

This notice informs interested parties of an award made under RFQ 12318726Q0031.

• Awardee: Vickery Motorsports
• Number of Offers Received: Twelve (12)
• Basis of Award: Best-value Lowest-Price, Technically Acceptable (LPTA)
• Total Contract Cost: $142,200.00

All interested vendors from SAM.gov were given a fair opportunity to respond to the RFQ. Twelve vendors submitted offers, and their technical proposals met government expectations. The award was made to the vendor with the lowest pricing that was most beneficial to the Government.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items for RFQ 12318726Q0031, related to the USDA Forest Service Law Enforcement & Investigation, WO Region 13 Subregion 2. It details the specific items being procured.

• Item 0001: Polaris 850 PRO RMK (2025 or 2026)
• Quantity: 9
• Unit of Issue: EA (Each)

This schedule outlines the primary item being requested, the quantity, and the unit of measure. Bidders should use this information to prepare their pricing. The award is anticipated to be a firm fixed price contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure nine (9) Polaris 850 PRO RMK snowmobiles for the USDA Forest Service (FS) Washington Office Law Enforcement Region 13 Subregion 2.

• Acquisition of nine (9) Polaris 850 PRO RMK snowmobiles, model year 2025 or 2026.
• All labor, parts, and products must meet manufacturer's specifications, including non-OEM aftermarket items.
• Snowmobiles will be used on all types of terrain in the forest.

N/A

• Delivery is preferred at the vendor's location within 50 miles of Lakewood, CO.

• If pickup is not feasible, delivery is to: Rocky Mountain Interagency Support Cache, 1 Denver Federal Center Door N-27, Lakewood, CO 80225-0507.

• Snowmobile Specifications:

  • Model: Polaris 850 PRO RMK (2025 or 2026)
  • Engine & Drivetrain: 85 mm x 74 mm bore x stroke, 2/840 cc cylinders/displacement, LWT disc brake, Quick Drive / QuickDrive2 drive system, P-85 / TEAM LWT or equivalent drive/driven clutch, Liquid Cooled engine, Single 3 Stage VES exhaust, Cleanfire Injection fuel system, Electronic 3DS ignition.
  • Dimensions: 423 lb dry weight, 11 gal fuel capacity, 53 in height, 126.7 in length, 43.4 in width, 1 person capacity, 36-37-38 in ski center distance, deep snow tracks.
  • Elevation: Yes, high elevation.
  • Suspension: WER Light / WER Velocity front shocks, RMK React front suspension, WER Light / WER Velocity front track shock, 9 in front travel, PRO RMK rear suspension, WER Light / WER Velocity rear track shock, 16 in rear travel.
  • Ski Type: Gripper.
  • Track Width/Length/Height: 15 x 155 x 2.75" Series 8 / 15 x 155 x =3.25" Series 9.
  • Features: No 12V Outlet/RCA, No Electric Start, Standard High & Low hand & thumb warmers, 5" ProTaper handlebar, No mirrors, Reverse: Yes, Matryx Comfort seat, Yes message center gauge, No storage, Yes temp/low oil, Message Center Gauge tachometer, Windshield: Wind Deflector.

• Deliverables:

  • Nine (9) fully assembled and tested Polaris snowmobiles.
  • Documentation: Operator manuals, service guides, warranty information, and training materials.
  • Shipping included if pickup is not available.

• All COV and procurement documents generated by vendor will be mailed to ATTN: R VanDenHeuvel, Region 13 Law Enforcement, 5162 Valleypointe Pkwy, Roanoke, VA, 24019.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure nine (9) Polaris 850 PRO RMK snowmobiles for the USDA Forest Service (FS) Washington Office Law Enforcement and Investigation Region 13 Subregion 2. The snowmobiles will be used on all types of terrain in the forest and must meet manufacturer's specifications, including any necessary non-OEM aftermarket items.

• Nine (9) Polaris 850 PRO RMK snowmobiles (model year 2025 or 2026).

• All labor, parts, and products installed must meet manufacturer's specifications.

• Assets will be delivered to the location listed on the schedule of items.

• Award Type: Firm Fixed Price Purchase Order.

• Period of Performance: Delivery required within 60 days after the date of award. Early deliveries are accepted.

• F.O.B. Destination is requested for all deliverables.

• Submission Deadline: February 13, 2026, NLT 5 PM EST via email to Drackus.Thomas@usda.gov.

• Offerors must submit three separate attachments: Technical Proposal (Salient Characteristics), Past Performance, and Price Proposal (Invoice Format) in Microsoft Word, Excel, or Adobe PDF format.

• Offerors agree to hold prices firm for 90 calendar days from the date specified for receipt of offers.

• Questions Deadline: February 09, 2026, NLT 12 PM EST via email to Drackus.Thomas@usda.gov.

• Evaluation: Award will be made to the offeror representing the best value to the Government, based on criteria to be provided in Attachment 3.

• This acquisition is set-aside for small business concerns (Total Small Business Set-Aside).

• Applicable NAICS Code: 336991.

• Small business size standard: 1,050.

• All responsible sources may submit a quotation.

• The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Attachment 2 – Statement of Work is included.

• Attachment 3 – LPTA Brand Name or Equal Evaluation Criteria is referenced.

Form / Attachment / Pricing Sheet

This document outlines the evaluation criteria for a "Brand Name or Equal" requirement, specifically detailing how offers will be assessed when using the Lowest Price Technically Acceptable (LPTA) method. It clarifies that FAR 52.212-2 is not applicable and that evaluation will be based on criteria provided herein, in accordance with FAR 12.203. The award will be made to the offeror representing the best value to the Government.

• Price: Offerors must provide pricing as requested in "Attachment 1 Schedule of Items." Quantity price discounts and prompt payment discounts should be included. Pricing will be evaluated for fairness and reasonableness per FAR 12.204.
• Technical Acceptability: For "brand name or equal" items, offerors must provide descriptive literature, illustrations, drawings, or web links to demonstrate that their quoted items meet all salient characteristics of the brand name product. Simply stating compliance is insufficient. The Contracting Officer is not responsible for locating missing information.
  • To be technically acceptable, the quoted product must:
    • Meet or exceed all salient characteristics of the brand name product.
    • Be clearly identified by brand name, make, and model number, or as an "equal" product.
    • Include sufficient descriptive literature or documentation to demonstrate compliance.
    • Be available for delivery within the specified timeframe.
  • Failure to provide adequate documentation or meet requirements will result in technical unacceptability.
• Past Performance: The Government will utilize provided references, information from past contracts with USDA, Federal Government sources, and CPARS. Past Performance will be rated as Acceptable, Neutral (no record), or Unacceptable.

This document is critical for bidders as it defines the specific criteria and methodology used for evaluating their proposals. Understanding these criteria is essential for preparing a compliant and competitive offer, particularly regarding technical documentation for "or equal" items and the overall evaluation process which prioritizes the lowest price among technically acceptable and past-performant offers.