USDA Forest Service Ninemile Ranger District Janitorial Services

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire designed to gather information from potential bidders regarding their qualifications and past performance. It is intended to help the government evaluate a bidder's capability to successfully complete the project.

• Contractor Information: Name, address, telephone number.
• Business Type: Classification (Company, Corporation, etc.).
• Experience: Years in the line of work, years as prime/sub-contractor.
• Past Projects: Details of projects completed in the last three years (contract amount, type, date completed, owner contact).
• Current Commitments: Concurrent contractual obligations.
• Past Performance: Information on failures to complete work or work completed by performance bond.
• Resources: Available employees (minimum/maximum, payroll status) and equipment.
• Key Personnel Experience: Experience of individuals directly involved in the contract.
• Certification: A statement by the certifying official confirming the accuracy of the information provided.

Bidders must complete this questionnaire thoroughly and accurately. The information provided will be used to assess their experience, capacity, and past performance, which are critical factors in determining their ability to perform the work required by the solicitation. Failure to provide complete and accurate information may negatively impact the evaluation of the bidder's proposal.

Solicitation / RFP / RFQ

This solicitation seeks proposals for custodial/janitorial services within Government-owned facilities located in the Ninemile Ranger District, Huson, MT. The contract will include a base year and four option years.

• Janitorial services to be performed weekly, with increased frequency from April through September.

• Services include general janitorial tasks as detailed in the Performance Work Statement (Attachment 2).

• Compliance with Service Contract Labor Standards is required.

• Contract Type: Base year plus four one-year option periods.

• Period of Performance: Base Year (Jan 1, 2026 – Dec 31, 2026) through Option Year 4 (Jan 1, 2030 – Dec 31, 2030).

• Total Duration: Not to exceed five years and six months (including potential extension under FAR 52.217-8).

• Submission Deadline: Not explicitly stated in this excerpt, but questions are due by December 12, 2025.

• Submission Method: Email to joanne.meiers@usda.gov with separate attachments for Technical Proposal, Price Proposal, and Representations/Certifications.

• Evaluation Criteria: Award will be made to the best value to the Government, based on Price and Technical Acceptability. Past Performance will also be considered.

• Evaluation Method: Only the lowest priced quote will be evaluated for Technical Acceptability and Past Performance. The process continues in order of lowest price if the initial quote is not acceptable.

• Quote Validity: Prices must be held firm for 30 calendar days from the receipt date.

• Offerors must have an active entity registration in the System for Award Management (SAM).

• Various FAR provisions related to small business concerns, HUBZone, etc., are listed as potentially applicable.

• Attachments: Performance Work Statement (Attachment 2), Location Map (Attachment 3), Wage Determination (Attachment 4), Experience Questionnaire (Attachment 5).

• Required Information: Quotes must include solicitation number, vendor name/address/phone, UEI, evaluation information, responses to provisions, and agreement with terms. A technical proposal, price proposal, and representations/certifications are required.

• Insurance: Minimum insurance coverage requirements are detailed, including Workers Compensation, General Liability, and Automobile Liability.

Form / Attachment / Pricing Sheet

This document is a map of the location, showing various buildings and areas within the site. It is intended to provide a visual overview of the facility layout.

• Labeled buildings include: Ranger Station, Fire Office, Cook House, Bunk House, Residence, Blacksmith Shop, Saddle Shop, Barn, Stud Barn, and Corrals.
• Roads and pathways are indicated, including "Main" and "Timber" roads, and "Ninemile Road."
• Parking areas are marked as "Visitor Parking" and "RV Parking."
• A "Visitor Center" is identified within a larger building.
• Numbers (1-10) are placed near various structures, likely for reference.
• A note indicates that parenthetical text denotes present-day use.

This map helps bidders understand the physical layout of the opportunity site, including the location of existing facilities and access routes. This information may be relevant for site visits, understanding logistical requirements, or assessing the scope of work if it involves specific buildings or areas shown on the map.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts in Montana, specifically within the area of "Montana County of Missoula".

• Wage Rates: Lists specific minimum hourly wage rates for numerous occupations, categorized by occupational code and title (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations).
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific health and welfare rates are provided ($5.55 per hour or $5.09 per hour under EO 13706).
• Executive Order Applicability: Details the applicability of Executive Order 14026 (minimum wage of $17.75/hour for contracts awarded/extended after Jan 30, 2022) and Executive Order 13658 (minimum wage of $13.30/hour for contracts awarded between Jan 1, 2015, and Jan 29, 2022, not renewed/extended after Jan 30, 2022).
• Additional Benefits: Outlines requirements for paid sick leave (EO 13706), vacation time (based on years of service), and a minimum of eleven paid holidays per year.
• Special Differentials: Includes information on hazardous pay differentials (8% for high hazard, 4% for low hazard) and night pay/Sunday pay for specific roles.
• Uniform Allowance: Specifies requirements for providing or reimbursing employees for uniform costs.
• Conformance Process: Outlines the procedure for contractors to request additional classifications and wage rates not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for any service contract opportunity in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act and relevant Executive Orders. Failure to comply can lead to violations and penalties. The document helps bidders understand the baseline labor costs associated with performing services under a federal contract in this region.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide custodial/janitorial services within Government-owned facilities at the Ninemile Ranger District, located near Missoula, MT, for a base period plus four option years.

• Basic Cleaning: Includes maintaining floors (sweeping, mopping, buffing), trash removal, cleaning interior glass/mirrors, drinking fountains, stairways, carpets (vacuuming and spot cleaning), floor mats, general dusting, cleaning and disinfecting restrooms, descaling toilet bowls/urinals, and stocking restroom supplies.

• Periodic Cleaning: Includes stripping, scrubbing, sealing, and waxing floors; cleaning interior and exterior windows; shampooing/steam cleaning carpets; washing wall surfaces; and cleaning/polishing furniture.

• Services are solicited as a performance-based contract.

• Performance Requirements Summary (PRS) table outlines acceptable service levels with maximum allowable defect rates for basic and periodic cleaning, and work schedule adherence.

• Deductions of 2% from the monthly rate will be applied for each defect category when standards are not met.

• Quality Assurance will be conducted by the Government, with the right to reject non-conforming services.

• Period: Base plus four option years.

• Location: Ninemile Ranger District, 20325 Remount Road, Huson, MT 59846. Facilities include Main Office, Timber Office, Visitor Center, and Fire Office.

• Work Hours: Between 1800 and 0600, excluding Federal Holidays. Services may be rescheduled for the following day if interrupted by a holiday.

• Frequency: Basic cleaning is weekly from September 15 to March 31, and twice weekly from April 1 to September 14. Periodic cleaning is monthly and semiannually as specified.

• Site Visit: Strongly urged for offerors.

• Contractor Personnel: Must be experienced in janitorial work. A roster of employees and security background checks are required. Employees must be free from communicable disease.

• Quality Control: Contractor must provide a site-specific Quality Control Plan (QCP) and a Safety Plan compliant with OSHA.

• Government Furnished Items: Includes keys/locks, light bulbs, and restroom supplies (soap, paper towels, toilet tissue, trash bags). Contractor must provide two-week advance notice for low supplies.

• Contractor Furnished Items: Includes all necessary cleaning equipment (commercial grade) and supplies, except for government-furnished items. MSDS for all chemicals must be provided.

• Bio-Preferred: Contractor shall utilize biobased products to the maximum extent possible and provide a list of proposed biobased products.

• Security: Contractor employees must undergo a Government Background Investigation. Contractor is responsible for safeguarding Government property and securing facilities at the end of each work period.

• Mandatory Training: Contractor employees must complete annual training in Unconscious Bias, Anti-Harassment, Information Security Awareness, USDA Records Management, and Section 508.