USFS, Fenn Ranger Station Janitorial Services - Kooskia ID

Form / Attachment / Pricing Sheet

This document is a Schedule of Services and Price, detailing the services to be performed and their associated costs over a base period and multiple option periods. It serves as a pricing structure for potential bidders.

• Base Period (05/01/2026 – 04/30/2027):
  • Item 0001: Administration Building, Assessment Office, Fire Office, Visitor Center services, 7 months, 2 days/week (April-October).
  • Item 0002: Administration Building, Assessment Office, Fire Office, Visitor Center services, 5 months, 1 day/month (November-March).
  • Item 0003: Cookhouse services, 2 biannual instances (April and November).
  • Item 0004: Fenn Bunkhouse services, 2 biannual instances (April and November).
  • Item 0005: OPTION ITEM – Surge Cleaning, 1 hour (estimated quantity for evaluation only; contractor paid for actual quantities).
• Option Periods (05/01/27-04/30/28, 05/01/28-04/30/29, 05/01/29-04/30/30, 05/01/30-04/30/31): Each option period mirrors the services and quantities outlined for the base period, with slight variations in the unit of issue for items 1003, 2003, 3003, and 4003 (Month instead of Biannual for Cookhouse) and item 1004, 2004, 3004, 4004 (Biannual for Fenn Bunkhouse).
• All items require bidders to provide Unit Price and Total Price.

This document is critical for bidders to understand the scope of services required, the frequency and duration of those services, and to formulate their pricing strategy. Bidders must fill in the unit and total prices for each item to submit a complete proposal.

Amendment / Modification

This amendment provides details regarding site visits for the Fenn Ranger Station and extends the offer due date.

• Site visit scheduling information

• Offer due date

• Site visits can be scheduled for Friday, April 10th, or Tuesday, April 14th. Contact Morgan Kinney at 208-942-0333 or morgan.kinney@usda.gov to schedule.

• The offer due date has been extended to Friday, April 17th, at 4:00 PM PDT.

• All other terms and conditions of the solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for janitorial services at the Fenn Ranger Station, located within the Moose Creek Ranger District, Nez Perce-Clearwater National Forest. The acquisition is set-aside for small business concerns, with a North American Industry Classification Standard (NAICS) code of 561720 and a small business size standard of $22 million. The contract will be performance-based.

• Janitorial services are required for seven government-owned facilities at the Fenn Ranger Station.

• Five buildings require year-round services: Administration Office, Assessment Office, Fire Office, Visitor Center, and Cookhouse.

• Two buildings require bi-annual services: Fenn Bunkhouse and Cedar Flats Dormitory.

• Services include general janitorial cleaning duties as detailed in the technical requirements.

• Contractor must provide all management, tools, equipment, and labor.

• Work hours are primarily between 5:00 p.m. and 5:00 a.m., except on weekends.

• Contractor must coordinate with the COR for public meetings held after normal business hours.

• Anticipated contract type: Firm-Fixed Price Service Contract.

• Period of Performance: Base Period (05/01/2026 - 04/30/2027) plus four (4) 12-month option periods.

• Total duration not to exceed five (5) years and 6 months, including a 6-month extension per FAR 52.217-8.

• Offer Due Date: On or Before 16 April 2026, 11:00 AM PDT.

• Submission Method: Electronically to Mindy Hickman at mindy.hickman@usda.gov.

• Evaluation: Comparative evaluation based on Technical Approach/Capability, Past Performance, and Price. The government may select a quote superior in technical features or delivery schedule, even if not the lowest priced.

• Key Submission Requirements:

  • SF 1449 (Blocks 17a, 30a, 30b, 30c)
  • Acknowledgment of amendments
  • Technical Capability Plan (Site Coverage, QCP, Schedule, Environmental/Safety Compliance)
  • Staffing & Key Personnel identification
  • Past Performance (within the last 3 years)
  • Price Quotation (Attachment 1)

• Set-aside for small business concerns.

• This solicitation incorporates FAR and AGAR provisions and clauses by reference and in full text.

• Service Contract Labor Standards (SCLS) apply; wage determinations are attached.

• Includes information on agency protests and government points of contact.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for janitorial services at the Forest Service Fenn Ranger Station, located on the Moose Creek Ranger District in the Nez Perce-Clearwater National Forest, Idaho.

The contractor will provide janitorial services for seven government-owned facilities. Five buildings require year-round services, and two require bi-annual services. The services encompass cleaning and disinfecting various areas including:

• Fixtures: Daily cleaning and disinfection of cabinets, countertops, display cases, door handles, drinking fountains, handrails, lights, lockers, mirrors, showers, sinks, faucets, and toilets.
• Floors: Daily vacuuming of carpeted areas and daily cleaning/disinfection of resilient and non-resilient floors. Steam cleaning of carpets is required twice annually (May and October).
• Waste Containers: Daily emptying and cleaning of garbage cans and sanitary napkin receptacles.
• Walls: Daily cleaning and disinfection of surfaces including baseboards, corners, doors, frames, glass, handles, hinges, kick plates, knobs, push bars, thresholds, sills, and wood paneling.
• Windows: Exterior and interior windows to be cleaned twice annually (May and October).
• Appliances: Daily cleaning of exterior surfaces of appliances.
• Furniture: Daily cleaning and disinfection of all furniture.
• Stairways: Daily cleaning and disinfection.

The services are to be performed at the Fenn Ranger Station, Moose Creek Ranger District, Nez Perce-Clearwater National Forest, Idaho County, Idaho.

• Contract Management: Includes pre-work meetings, daily inspection checklists, and maintaining a collaborative working relationship with the government.
• Performance Standards: Buildings must be free of dirt, grime, and foreign matter to ensure a pleasant, healthy, and safe work environment. Personnel must be professional and adhere to contract standards.
• Deliverables: Include designation of a contractor's representative, roster of employees, quality control plan, contractor's inspection checklist, and safety plan.
• Contractor Personnel Qualifications: Employees must be experienced in janitorial work. Background investigations are required for all employees working on-site.
• Contractor Quality Control: A site-specific Quality Control Plan (QCP) is required.
• Government Quality Assurance: The government will conduct quality assurance inspections.
• Bio-Preferred Products: The contractor must comply with regulations requiring the use of biobased products where reasonably available.
• Building Security: The contractor is responsible for locking doors and windows and turning off lights when cleaning is finished.
• Wage Determination: The Service Contract Act wage determination for Idaho is applicable, outlining minimum wage rates and fringe benefits for various occupations.

Form / Attachment / Pricing Sheet

This document outlines the mandatory requirements for using biobased products in federal contracts, specifically for janitorial services. It details legal mandates, contractor obligations, and preferred product categories.

• Legal Basis: Compliance with Farm Bills (2002, 2008, 2014, 2018) and FAR clause 52.223-2.
• Contractor Obligation: Utilize biobased materials (e.g., cleaners, sorbents) to the maximum extent possible without compromising end-use quality.
• Product Categories: Lists examples of products for which biobased alternatives are available, including cleaners, disinfectants, adhesives, hand soaps, and sorbents.
• USDA BioPreferred Program: Requires adherence to minimum biobased content standards found at www.biopreferred.gov.
• Reporting Requirements: Contractors must submit a list of intended biobased products (including name, use, manufacturer, biobased content percentage, and cost) for COR approval before work begins. An annual BioPreferred Report is also required.
• AbilityOne Program: Encourages consideration of biobased products available through the AbilityOne Program.

Bidders must understand and plan for the mandatory use of biobased products. This includes identifying compliant products, understanding reporting requirements, and potentially sourcing from the USDA BioPreferred Program or AbilityOne Program. Failure to comply can affect contract performance and reporting.

Form / Attachment / Pricing Sheet

This document, "Attachment 1: SCHEDULE OF SERVICES AND PRICE," provides the detailed pricing structure for janitorial services related to Solicitation 1240BD26Q0031 for the Fenn Ranger Station.

• Base Year (05/01/2026 – 04/30/2027): Details specific janitorial tasks for various locations (Main Office, Fire Office, Fire Cache & Carpentry Restrooms, Cookhouse Kitchen & Restroom, Cookhouse Conference Room, Large Bunkhouse, Small Bunkhouse, Individual Bunkrooms) with associated quantities, units of issue (Month, Each, Hour), unit prices, and total prices.
• Option Periods 1-4 (05/01/2027 – 04/30/2031): Similar to the base year, these sections outline the pricing for janitorial services across the same locations for four subsequent one-year option periods.
• Option Item (Surge Cleaning): A specific line item for "Surge Cleaning" is included as an option item across all periods, priced per hour.
• Totals: Each period includes a "BASE YEAR TOTAL," "OPTION PERIOD X TOTAL," and a "TOTAL BASE AND ALL OPTION ITEMS" field to summarize costs.

This attachment is critical for bidders as it defines the specific services required and the pricing structure. Bidders must use this schedule to calculate their proposed costs for each service item and period, directly impacting their bid submission and the overall contract value.