J--USFWS_Saratoga NFH_WY_Water Treatment System

Amendment / Modification

This amendment (Amendment 0002) modifies the solicitation by descoping the original work to only include the "Well Pump Electrical Stabilization" as detailed in the Statement of Work (SOW). The due date for updated quotes has been extended to April 20, 2026.

• Section C (Description/Specifications/Statement of Work) has been updated to reflect the descoped work.

• The "Continuation Sheet" (Page 2 of 45) also reflects the descoped work.

• The due date for updated quotes is now April 20, 2026.

• Vendors are instructed to direct questions and quotes to Theo Ikner, Contracting Officer, at Thomas_ikner@ios.doi.gov.

Form / Attachment / Pricing Sheet

This document is a Project Manual containing the Table of Contents for the construction documents related to the "Rehabilitate the Water Treatment System" project at the Saratoga National Fish Hatchery. It outlines the various divisions and sections of the specifications.

• Division 00 - Procurement and Contracting Requirements: Includes Seals Page.
• Division 01 - General Requirements: Covers summary, substitution procedures, contract modification procedures, payment procedures, project management and coordination, construction progress documentation, photographic documentation, submittal procedures, quality requirements, temporary facilities and controls, product requirements, execution, construction waste management and disposal, closeout procedures, operation and maintenance data, project record documents, and demonstration and training.
• Division 02 - Existing Conditions: Includes Radon Mitigation.
• Division 03 - Concrete: Covers maintenance of cast-in-place concrete and cast-in-place concrete.
• Division 04 - Masonry: Includes concrete unit masonry.
• Division 05 - Metals: Covers structural aluminum framing and metal fabrications.
• Division 06 - Wood, Plastics, and Laminates: Includes rough carpentry, sheathing, fiberglass reinforced plastics (FRP) fabrications, floor plate, and plastic paneling.
• Division 07 - Thermal and Moisture Protection: Includes self-adhering sheet underlayment.
• Divisions 08 - 21 (Not Used)
• Division 22 - Plumbing: Covers lake water piping, lake water piping specialties, gas management towers, process instrumentation and alarms, sump pumps, rotary drum filters, and UV sterilization systems.
• Division 23 - HVAC: Covers common work results for plumbing and HVAC, meters and gages, hangers and supports for piping and equipment, piping and equipment insulation, and flow instruments.
• Division 24 - 25 (Not Used)
• Division 26 - Electrical: Covers common work results for electrical, low-voltage electrical power conductors and cables, grounding and bonding for electrical systems, enclosed switches and circuit breakers, variable frequency controllers (VFCs/VFDs), wiring devices, and transfer switches.
• Division 27 - Communications: Covers grounding and bonding for communications systems, pathways for communications systems, and communications copper horizontal cabling.
• Divisions 28 - 33 (Not Used)

This document serves as a comprehensive index to the project's specifications, providing bidders with a roadmap to the various technical requirements and scope of work. It is essential for understanding the full extent of the project and for preparing accurate bids. The detailed breakdown by division and section allows bidders to quickly locate specific information relevant to their scope of work.

Amendment / Modification

This document is Amendment 0001 to Solicitation 140FGA26Q0012, effective February 27, 2026. It is issued to amend the solicitation.

• Item 9A: Amendment of Solicitation Number is 140FGA26Q0012.
• Item 9B: Dated (See Item 11) is 02/27/2026.

This amendment is issued pursuant to the authority of FAR 43.103(b) and modifies the contract/order number as described in Item 14. The solicitation is amended as set forth in Item 14. The hour and date specified for receipt of offers is extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended. Failure to acknowledge may result in rejection of the offer. If a contractor desires to change an offer already submitted, the change must be made by letter or electronic communication referencing the solicitation and this amendment, and received prior to the opening hour and date specified.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for the Saratoga NFH opportunity, clarifying various technical and logistical aspects of the project.

• Wells: The two wells referenced in Item F are separate from the contract. The pumps in the Headtank building are the main water supply and are not tied to the alarm system, while wells (1, 2, and 4) are connected to the alarm system.
• Piping: Existing PVC piping is to be replaced with steel. Carbon steel is acceptable. The system should maximize the 10" pipeline, and the line should not include any 8" line unless reducing from the pump to the 10" pipeline. PVC is the specified material for new 12" and 8" pump piping.
• Pumps & Electrical: Upgrades to 2,000-gpm pumps will require larger motors (approx. 20 HP) and will exceed the existing 40-amp wire rating. Electrical upgrades for wiring, conduit, breakers, and VFDs are required if they exceed current electrical capacity. The existing VFD is rated for a 15HP pump; if the new pump exceeds 15HP, the VFD will need to be enlarged and connected to the panel and alarm system.
• UV System: The existing UV system is 240V and 40 amps. New UV power requirements are unknown and may vary. The UV system should perform at a minimum of 80% transmittance and 126 mJ/cm². Whirling disease is a primary concern for inactivation.
• Due Dates: Bids are due on 4/1. The Q&A period and site visits have passed.

Clarifications address piping materials, electrical capacity requirements, pump specifications, and UV system performance criteria, which will impact how bidders prepare their proposals and cost estimates.

Form / Attachment / Pricing Sheet

This document contains detailed electrical schematics and bills of materials for the Saratoga National Fish Hatchery "Rehabilitate the Water Treatment System" project. It includes one-line diagrams, panel layouts, and specific component lists for various control and distribution panels (Central Alarm, Head Tank, South Raceway).

• One-Line Diagrams: Illustrate the overall electrical power distribution and control system architecture.
• Panel Schedules & Bills of Materials: Detail the components within each electrical panel, including PLCs, power supplies, circuit breakers, terminal blocks, and network equipment.
• Panel Layouts: Show the physical arrangement of components within the control panels.
• Wiring Diagrams: Depict the electrical connections for power distribution and input/output modules.

This document is crucial for bidders to understand the electrical infrastructure, control systems, and instrumentation required for the project. It informs the scope of work related to electrical installations, system integration, and the procurement of electrical components. Bidders must review these details to ensure their proposals accurately reflect the electrical requirements and to plan for the integration of new and existing electrical systems.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for water treatment system upgrades and maintenance at the Saratoga National Fish Hatchery.

• UV System Reconfiguration: Includes reconfiguring two existing UV systems, each requiring a capacity of 1,200 gpm. This involves installing open or closed channel systems, removing existing UV systems, and modifying outlet piping to ensure the outlet is lower than the inlet. Custom steel pipe may be required. The contractor is responsible for disposing of all materials. The current wiring and breaker are less than a year old and rated for 30 amps combined. The power source is 3-phase 240V delta high leg. Current units are from UV Superstore Inc.

• Oxygen Meter Replacement: Replace six existing oxygen flow meters (0.5-15 Lpm Pentair Aquatic Ecosystems Inc.) located in two cabinets within the raceway building. The associated lines are 1/2".

• Pump Piping Reconfiguration: Reconfigure pump piping to reduce significant head issues experienced when both pumps are operational.

• Motor Replacement: Replace motors for pumps (specified in section II.D). The panel is less than a year old. Each pump requires 2,000 gpm. Wire is rated for 40 amps. Existing pumps are Simflo, 1,000gpm, 3-phase, 36.8 amps, 15HP, and 240 volts. The bowl and shaft may need replacement.

• Well Pump Electrical Stabilization: Address power fluctuations in the main distribution system that cause damage to electrical components. The existing power is 3-phase and 40 amps. Connect wells to the existing alarm system (installed in 2025). Note: The well is not connected to the generator.

• General Requirements: The contractor shall provide all materials, equipment, and labor to make the system operational.

• Not explicitly detailed, but work must produce finished work according to contract terms.

• Place of Performance: Saratoga National Fish Hatchery.

• Period of Performance: Project completion within 80 calendar days from the Notice to Proceed (NTP). Additional time may be allowed for permits. Construction is not permitted on Saturdays, Sundays, or Federal Holidays without prior permission.

• Working Hours: Typical hours are 7:30 am to 4:00 pm, Monday through Friday. Deviations require Contracting Officer Representative approval.

• Submittals: Electronic submittals of all items in Section VIII are required for approval prior to work start. This includes permits, manufacturer's warranties, guarantees, certificates, and product data sheets. Submittals must be approved before installation.

• Materials: All materials must be approved by the Contracting Officer Representative (COR) prior to purchase.

• Site Conditions: Contractor can use electricity, water, and sewer at the facilities. Residences are occupied; construction activities must not block access.

• Means and Methods: Contractor is responsible for means and methods, subject to COR rejection if they pose a hazard, do not produce contract-compliant work, or are contrary to specified methods.

• Inspection: Contractor shall request final inspection in writing at least 10 days prior to completion. Work must be completed and certified operational before final inspection.

• Cleanup: Contractor shall clean the site and remove all construction debris.

• Final Payment: Requires submission of completion evidence, guarantees, warranties, certificates, and as-builts.

• Permits & Licenses: Contractor shall obtain all necessary permits and licenses, pay fees and taxes, and give required notices.

• Liability: Contractor is liable for damages to property due to acts, omissions, neglect, or misconduct.

Solicitation / RFP / RFQ

This document is a solicitation for construction services related to the rebuild of the water treatment system at the Saratoga National Fish Hatchery. The contract will be a Firm Fixed Price Construction contract.

• Rebuild of the Saratoga NFH water treatment system.

• Specific tasks include: UV System Reconfiguration, Replace Oxygen Meters, Pump Piping Reconfiguration, Pump Replacement, Well Pump Electrical Stabilization, and Mobilization, Profit, Bonding.

• The project requires adherence to the Statement of Work (SOW) and Wage Determination (WDOL) rates.

• Contract Type: Firm Fixed Price Construction.

• Period of Performance: 80 calendar days from Notice to Proceed, with a total completion time of 100 calendar days from Notice to Proceed.

• Estimated Magnitude: Between $25,000 and $250,000.

• Proposals must be submitted electronically via email to Thomas_ikner@fws.gov.

• Key deadlines:

  • Questions Due Date: March 20, 2026, 1:00 PM EST.
  • Solicitation Offer/Response Due Date: March 27, 2026, 1:00 PM EST.

• Evaluation Factors: Lowest-Price Technically Acceptable (LPTA). Proposals will be ranked by price and evaluated for technical acceptability.

• Technical Acceptability will be assessed based on Project Approach and Past Performance/Past Experience.

• Offer Acceptance and Validity Period: Minimum of 60 calendar days from the submission date.

• This Request for Quotation (RFQ) is set aside for small business concerns.

• The solicitation includes numerous FAR clauses and provisions covering various aspects of the contract, including Buy American, labor standards, environmental requirements, and contract administration.

• A site visit is encouraged and may be scheduled between March 5-20.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Wyoming, issued by the U.S. Department of Labor. It provides prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on federal or federally-assisted construction projects in Wyoming.

• General Decision Number: WY20260041
• State: Wyoming
• Counties: Wyoming Statewide
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Effective Date: 01/02/2026
• Classifications: Lists specific job classifications (e.g., Boilermaker, Carpenter, Electrician, Operating Engineers, Truck Drivers) with their corresponding hourly wage rates and fringe benefits.
• Identifiers: Explains various identifiers (SU, UAVG, SA) used to denote the source and type of wage rate data (e.g., union, survey, state-adopted).
• Executive Order 13706: Notes the applicability of paid sick leave for federal contractors.
• Executive Order 13658: Details minimum wage requirements for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use these prevailing wage rates to accurately estimate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document helps bidders determine the minimum labor costs associated with performing construction work in Wyoming under federal contract regulations.