USNS CODY Seawater Regulating Valves

Solicitation / RFP / RFQ

This document incorporates by reference numerous clauses and provisions that outline the terms and conditions for potential offerors responding to solicitation N3220526Q7040. It details various requirements, representations, and certifications that must be addressed by bidders.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses is provided, covering areas such as:

  • Requirements relating to compensation of former DoD officials.
  • Safeguarding covered defense information and cyber incident reporting.
  • Prohibition on acquisition of covered defense telecommunications equipment or services.
  • Buy American-Free Trade Agreements-Balance of Payments Program.
  • Item Unique Identification and Valuation.
  • Wide Area WorkFlow Payment Instructions.
  • Offeror Representations and Certifications.

• Specific Prohibitions: Clauses address prohibitions related to contracting with entities engaging in certain activities or transactions relating to Iran, restricted business operations in Sudan, and inverted domestic corporations.

• Representations and Certifications: Offerors must provide numerous representations and certifications, including those related to small business status, veteran-owned status, HUBZone status, and compliance with various federal regulations and executive orders.

• The document does not explicitly state the contract type, period of performance, or estimated value.

• Offerors must carefully review and comply with all incorporated clauses and provisions.

• Specific representations and certifications are required as part of the offer.

• Evaluation will be conducted in accordance with the policies and procedures of the Defense Federal Acquisition Regulation Supplement (DFARS) and the Federal Acquisition Regulation (FAR).

• Various clauses address small business concerns, including Service-Disabled Veteran-Owned Small Business (SDVOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), Women-Owned Small Business (WOSB), and HUBZone concerns. Specific set-aside notices are indicated by checked boxes in the document.

• This document is a compilation of clauses and provisions, not a complete solicitation. Offerors must refer to the full solicitation package for complete details.

Other / Unclassified

This memorandum documents the determination for using other than full and open competition for an acquisition under the simplified acquisition threshold. The acquisition is for a Metrex Valve Corp. valve (Model: EAAMDF-3130-MF-3W) to regulate sea water flow into the HVAC system. The required delivery date is January 19-28, 2026.

The justification for other than full and open competition is based on the following:

• Restrictive Rights: Metrex Valve Corp. owns proprietary rights to the drawings of the material for the items being procured.
• Standardization/Brand Name: The valve is part of the Navy's standardization initiative, requiring the specific make/model to satisfy the government's needs for additional units or replacement items. This includes compatibility with existing equipment on vessels such as USNS APALACHICOLA and USNS POINT LOMA.
• Form, Fit, and Function: The Metrex Valve is an exact replacement for the valve already installed in the space, ensuring compatibility with existing configurations.
• Other: The OEM (Metrex Valve Corp.) is the only source with the necessary manufacturing and technical information, specialized tools, and expertise to work on this sophisticated equipment, and has access to provide parts and technical data required for certification by USCG, ASME, SOLAS, and ABS.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (Request for Quotes - RFQ) for commercial products and services. The Military Sealift Command is procuring Metrex Valve Corp brand 4" 3-WAY ELECTRIC ACTUATED SEAWATER REGULATING VALVES. Award will be made to the lowest priced technically acceptable quoter.

• Item: Metrex Valve Corp brand 4" 3-WAY ELECTRIC ACTUATED SEAWATER REGULATING VALVE

• Part Number: EAMDF-3130-MF-3W

• Quantity: 2 EACH

• Pricing: Must include Section 232 tariffs, wood packaging, DOD unique identification, and Shipping. If priced separately, the quote may be non-responsive.

• Delivery: FOB Destination, acceptance by February 23, 2026, to N32205 MSC W143 Warehouse 1968 Gilbert Street DWY 10 Norfolk, VA 23511. Mark for USNS CODY.

• Packaging: Must comply with DODMANUAL 4140.01, MIL-STD 2073-1(series) or ASTM D3951(series), and ISPM Publication No. 15 for wood packaging. Markings per MIL-STD 129R(series) including Vessel Name/Hull Number (USNS CODY (T-EPF 14)) and Requisition Number (N2979753454002).

• Duty-Free Entry: Contractor must initiate entitlement request via PIEE Duty Free Entry (DFE) module.

• Contract Type: Anticipated one firm-fixed price purchase order.

• Financing: No commercial financing.

• Submission Method: Email quotes to maria.a.rowlands.civ@us.navy.mil in Adobe or Microsoft Office format.

• Due Date: February 4, 2026, at 1:00 PM EST.

• Evaluation: Award will be made to the lowest priced technically acceptable quoter. Evaluation factors include technical capability of the item and price. Quotes must state that all technical requirements, including delivery date and part numbers, can be met.

• Submission Requirements: Price quote (unit and extended), total firm fixed price, discount terms, estimated time of delivery, technical submission (description including part number and title), principal place of performance, and country of product origin.

• Terms & Conditions: Vendor's standard commercial terms and conditions may cause rejection as non-responsive.

• NAICS Code: 332911 (Industrial Valve Manufacturing)

• PSC/FSC: 4810 (Valves, Powered)

• Set-Aside: Not set-aside for small businesses.

• FAR 52.212-1, 52.212-2, 52.212-3(Dev), 52.212-4, and 52.212-5 (MAR 2025)(DEVIATION 2025-O0004) apply.

• Additional clauses and provisions are cited in an attached document.

• WAWF instructions are provided for invoicing.