USNS GRASP Sauer Compressor Kit

Other / Unclassified

This document is a "Memorandum for the Record" dated 24 Mar 26, detailing the "Use of Other Than Full and Open Competition for an Acquisition Under the Simplified Acquisition Threshold." It documents the decision to solicit from a single source for a requirement not exceeding the simplified acquisition threshold.

This document is relevant to bidders as it explains the justification for a sole-source procurement. It specifies the product/service as "Kit D, WP5000 8000HR Maintenance for WI 533 HPAC Service for Grasp's 2027 ROH/DD," with a required delivery date of 11 NOV 2026. The intended source is SAUER Compressors USA, Inc. The determination for sole-source acquisition is based on "Compatibility" and "Standardization" for direct replacement parts for existing equipment (COMPRESSOR, HP WP5000) on T-ARS Class vessels. This indicates that the opportunity may not be open to general competition due to specific compatibility and standardization requirements.

Amendment / Modification

This amendment (0001) to solicitation N3220526Q7116, originally dated March 30, 2026, modifies the solicitation as follows:

• Sole Source Status Removed: The document explicitly states "Remove the sole source status and provide brand name Sauer Compressor items as per the request on the SF1449."

• Clause Modification: The clause "N32205.52.212-9Z01 Commercial Instructions to Quoters and Evaluations" (dated Feb 2026) has been modified.

• Addendum to FAR 52.212-1: The addendum to FAR 52.212-1, "Instructions to Offerors--Commercial Products and Commercial Services," is now in effect. In case of inconsistency, the addendum takes precedence over the base FAR provision.

• Negotiation and Quote Revisions: The government may negotiate with and seek quote revisions from multiple quoters.

• Terminology Clarification: The terms "offeror" or "offer" will be understood as "quoter" and "quote," respectively. "Award" will mean the Government's issuance of an order.

• Quoter Responsibilities: Responsible sources must provide:

  • Price quote with itemized pricing (unit and extended), including shipping.
  • Total Firm Fixed Price.
  • Any Discount Terms.
  • Estimated time of delivery.
  • Technical Submission Requirements:
    • For parts/supply buys: Quote must include part number and title for each item to verify against the requirements schedule.
    • For service buys: Quote must include all pre-award submission/certification requirements from the PWS.
  • Principal place of performance and country of product origin.
  • Quotes must be emailed to the contracting officer and contract specialist in Adobe or Microsoft Office format.

• Evaluation Factors: The government will issue a purchase order to the lowest priced technically acceptable quoter. Quotes must not contain vendor standard commercial terms and conditions, as this may result in rejection.

  • Technical: Quoted parts/services must meet solicitation requirements, including delivery dates and terms. The quote must confirm all technical requirements, including delivery dates and part numbers, can be met.
  • Price: Quoted pricing will be evaluated for reasonableness.

• Solicitation N3220526Q7116

• FAR Provision 52.212-1 (Addendum)

• Clause N32205.52.212-9Z01

• The amendment removes the sole source status, implying a broader competitive environment.

• Specific requirements for quote content and format are detailed.

• Evaluation criteria (lowest priced technically acceptable) are clarified.

• Vendors are explicitly warned against submitting standard commercial terms and conditions.

Solicitation / RFP / RFQ

This solicitation (N3220526Q7116) is for the procurement of "USNS GRASP Compressor Kits." The government is procuring these kits, with a specific requirement for "KIT D, WP5000 8000HR MAINTENANCE."

• Procurement of "USNS GRASP Compressor Kits."

• Specifically, "KIT D, WP5000 8000HR MAINTENANCE" is listed as an item.

• The requirements in DFARS 252.211-7003, "Item Identification and Valuation," are applicable. The contractor must provide DoD unique identification or a DoD recognized unique identification equivalent.

• The vendor's part number is 085154.

• Pricing Arrangement: Firm Fixed Price.

• Delivery Date: On or Before November 11, 2026.

• FOB Details: Contractor Destination.

• Offer Due Date: April 6, 2026, 10:00 AM.

• Submission Method: Email quotes to the contracting officer and contract specialist. Quotes must be in Adobe or Microsoft Office format. No other method is acceptable.

• Evaluation Factors: The government may issue a purchase order to Sauer Compressor if they provide a technically acceptable quote at a fair and reasonable price. Quotes must meet solicitation requirements, including parts, delivery dates, and terms. Pricing will be evaluated for reasonableness. Vendor's standard commercial terms and conditions may be considered a material defect and lead to rejection.

• The acquisition is marked as "UNRESTRICTED."

• NAICS Code: 333912 (Small Business Size Standard: 1,000 employees).

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.

• Wide Area WorkFlow (WAWF) is required for payment and receiving reports.

• Critical Safety Items: Compressor Kits are designated as aviation critical safety items and are subject to heightened quality assurance surveillance.

• Packaging and Marking: Must comply with DODMANUAL 4140.01, MIL-STD-2073-1(series), ASTM D3951(series), and ISPM Publication No. 15 for wood packaging.

• Duty-Free Entry: Contractors must initiate entitlement requests via the Procurement Integrated Enterprise Environment (PIEE) Transportation module.

Other / Unclassified

This document is a "Memorandum for the Record" dated March 24, 2026, detailing the "Use of Other Than Full and Open Competition" for an acquisition under the Simplified Acquisition Threshold. It documents the justification for soliciting from a single source for the "Kit D, WP5000 8000HR Maintenance for WI 533 HPAC Service for Grasp's 2027 ROH/DD". The required delivery date is November 11, 2026, and the intended use is for WI 533 HPAC Service for Grasp's 2027 ROH/DD. The required source or brand name is SAUER Compressors USA, Inc.

The justification for single-source procurement is based on "Exclusive Licensing Agreements" and "Standardization". Sauer is identified as the sole source holding the knowledge and expertise to provide compatible parts. Additionally, per COMSCINST 4790.3, only the specified make/model will satisfy the Government's needs for fleet configuration baseline. The document also notes that the requirement is not considered critical ship equipment.

This document is relevant to potential bidders as it explains why a specific brand (SAUER Compressors USA, Inc.) and part (Kit D, WP5000 8000HR Maintenance for WI 533 HPAC Service) is being procured through other than full and open competition. It indicates that the opportunity may be limited to distributors or service providers authorized by SAUER Compressors USA, Inc., or those who can demonstrate compatibility and meet standardization requirements for existing fleet configurations.